About the Agency
The Office of the Secretary seeks a highly motivated individual to work in Washington, DC, assisting the Secretary and Office of the Secretary activities. The Office of the Secretary validates Commission documents and actions; issues, and serves as the legal custodian for official Commission documents and records, and provides substantive and procedural support to the Commission and Commission staff in a variety of areas, which support the decision making process of the Commission.
Among other functions, the Office of the Secretary creates official and staff minutes recording Commission decisions; conducts historical research and provides analysis to the Commission and to staff; serves as intermediary between the Commission and staff; and implements the circulation, voting, and other procedures by which the Commissioners make official decisions. This position may involve frequent contact with senior agency staff, members of the public, and outside law firms.
Please note: If you would like to be considered under the Merit Promotion process please apply to vacancy announcement number OS-2014-0002.
The incumbent will:
- Prepare and process all documents approved by the Commission including Commission complaints, orders, letters, Federal Register Notices, and other official public and nonpublic documents for review and signature by the Secretary. Ensure that notices for public information are properly posted. Prepare minutes recording actions of the Commission by receiving and analyzing Commission and staff memoranda and related documents; circulate draft minutes for approval by the Commission; and upon final approval, enter minutes into the Official Commission Minute book.
- Generate and verify the accuracy of computer reports for Commission officials. Enter data into and retrieve data from various agency computer systems regarding Commission circulation and votes. Work with Commissioners, Attorney Advisors, and other staff to prepare official documents for placement on the Commission’s official record, including on the public Website, in the nonpublic Intranet, and the agency’s document management system.
- Enter Sunshine Act information including votes, appropriate exemptions, and other agenda information into agency computer systems. Assist the General Counsel’s Office in the preparation of the Annual Report of the Federal Trade Commission and the Commission’s Annual Report to Congress on the Agency’s activities under the Government in the Sunshine Act.
- Act as a back-up to the senior Paralegal Specialists in processing Initial Decisions and scheduling Oral Arguments; perform factual and legal research on matters dealing with Commission policies, procedures, and precedents; and prepare memoranda detailing findings. Perform preliminary screening of staff submissions, including recommendations and action documents, prior to review by attorneys, to determine if all required documents are included. Assign staff submissions to the Commissioners in full compliance with Commission and Office procedures. Scan and save matters assigned for Commission review and consideration into DOC-SMART for review by Commission staff on the Intranet. Draft summaries of Commission rulings for inclusion in the agency’s official decision volumes. Inform FTC staff of completed Commission Actions and determine where to forward background papers so FTC staff can process action documents and comply with Commission directives. Advise FTC staff by telephone or in person of the correct format for written submissions to the Commission. Identify and implement efficiency improvements; proofread official documents for proper spelling, grammar, format arrangement of material; and perform special projects and assignments as needed.