This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Support Specialist

Department:Department Of Energy

Agency:Department of Energy

Hiring Organization:Office of Science - Headquarters

Job Announcement Number:14-MP-SC-HQ-011

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$52,146.00 to $82,019.00 / Per Year

OPEN PERIOD:

Friday, June 06, 2014 to Thursday, June 19, 2014

SERIES & GRADE:

GS-0301-09/11

POSITION INFORMATION:

Full-time - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

1 vacancy in the following location:
Germantown, MD View Map

WHO MAY APPLY:

  • Current Federal employee with competitive status
  • Former Federal employees with reinstatement eligibility
  • CTAP/ICTAP eligibles
  • Veterans with VOW, VEOA or VRA eligibility
  • Those eligible under an OPM interchange agreement or special appointing authority
This position is also advertised to all US Citizens as announcement # 14-DE-SC-HQ-011.

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

The Office of Science is the single largest supporter of basic research in the physical sciences in the United States, providing more than 40 percent of total funding for this vital area of national importance. It oversees - and is the principal federal funding agency of - the Nation's research programs in high-energy physics, nuclear physics, and fusion energy sciences. The Office of Science manages fundamental research programs in basic energy sciences, biological and environmental sciences, and computational science. In addition, the Office of Science is the Federal Government's largest single funder of materials and chemical sciences, and it supports unique and vital parts of U.S. research in climate change, geophysics, genomics, life sciences, and science education. The Office of Science manages this research portfolio through six interdisciplinary program offices: Advanced Scientific Computing Research, Basic Energy Sciences, Biological and Environmental Research, Fusion Energy Sciences, High Energy Physics and Nuclear Physics. In addition, the Office of Science sponsors a range of science education initiatives through its Workforce Development for Teachers and Scientists program.

This position is located in the Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) Programs Office, Office of Science, Department of Energy. The SBIR/STTR Programs Office supports early stage research and development (R&D) with commercial potential at small businesses. The position includes support and management of activities related to all areas of R&D supported by the Department of Energy: clean energy, basic science, and nuclear security.

The incumbent serves as the principal program support for the SBIR/STTR Programs Office.   The purpose of this position is to provide management, administrative, and program support for all aspects of the SBIR/STTR programs and associated activities, including program planning, reporting, budget and procurement administration, and information management.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Relocation is at your own expense.
  • See "Other Information" section regarding Selective Service requirements.
  • Current Federal employees must provide a copy of your most recent SF-50.
  • Current Federal Employees must meet time in grade by closing date.

DUTIES:

Back to top

As a Program Support Specialist, you will:

  • Serve as the Point of Contact (POC) for communications and inquiries regarding office programs.
  • Manage participation of the management team members.
  • Establish and monitor procedures and policies for correspondence including the development of new and/or work methods and procedures.
  • Develop methods and processess to effectively address reporting requirements.
  • Prepare budget reports including: coordinating budget planning, implementation, and record keeping with financial management staff.
  • Develop recommendations and reports which result in resolution of management and/or administrative issues relative to flow of information and coordination of sensitive materials, actions, and issues.
  • Serve as the primary liaison within the management team (headquarters and field). 


QUALIFICATIONS REQUIRED:

Back to top

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service.

GS 9: To be eligible at the GS 9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience is defined as:  One full year of specialized experience equivalent to the GS 7 level. Specialized experience is defined as experience providing management, administrative, and program support for all aspects of organizational programs and associated activities including program planning, reporting, budget, procurement administration, and information management.

Education:  Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher level graduate education leading to such a degree.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS 11: To be eligible at the GS 11 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience is defined as:  One full year of specialized experience equivalent to the GS 9 level. Specialized experience is defined as experience providing management, administrative, and program support for all aspects of organizational programs and associated activities including program planning, reporting, budget, procurement administration, and information management.

Education:  A Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

 
ADDITIONAL QUALIFICATIONS REQUIREMENTS

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

GS-9:

  1. Knowledge of the policies, organizational structure, programs, missions, goals, objectives, and functions of a scientific office which supports research and development.
  2. Knowledge of budget at basic level for a program office.
  3. Ability to intepret well established Federal and organization regulations and directives, specific directives, programs, and mission in order to assess impact on the Office and its procedural requirements.
  4. Ability to coordinate and monitor work of an office ensuring deadlines are met and results are consistent with established organization policies and requirements.
  5. Ability to effectively communicate orally to obtain information from others.
  6. Ability to effectively communicate in writing to prepare papers and reports.
GS-11:
  1. Knowledge of the policies, organizational structure, programs, missions, goals, objectives, major program initiatives, and functions of a scientific office and its major components and of relationships with other programs and key administrative support functions to perform a variety of administrative and program support.
  2. Knowledge of budget for a program office.
  3. Knowledge of qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of a wide range of administrative and program operation activities.
  4. Knowledge of principles, practices, methods, and techniques to evaluate, develop, interpret, and provide progrmmatic guidance on implementation methods for requirements and systems.
  5. Ability to interpret Federal and DOE organization regulations and directives, specific directives, programs, and mission in order to assess impact on operational requirements and to establish additional procedural requirements.
  6. Ability to coordinate and monitor work of an office to ensure deadlines are met and results are consistent with organization and department policies and requirements.
  7. Ability to effectively communicate orally to provide information to a variety of individuals.
  8. Ability to effectively communicate in writing to prepare papers and reports.
 

 
  • Time-in-Grade: Current Federal employees must meet time-in-grade requirements for consideration.
  • CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.
 

You must meet all qualifications and eligibility requirements by the closing date of this announcement.


EDUCATION:

If this vacancy specifically states that certain educational requirements must be met (also known as a "positive educational requirement"), you must provide documentation supporting any education claims in your application. Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

There is no education requirement for this position. If you would like your education considered please provide your transcripts.

HOW YOU WILL BE EVALUATED:

We will review your application to ensure you meet the job requirements.

If you meet the qualifications requirements and are found to be among the top candidates, your application will be referred to the selecting official for further review.

If your resume is incomplete or does not support the responses in your online questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted.
To preview questions please click here.


BENEFITS:

Back to top

OTHER INFORMATION:

 
  • The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
  • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
  • More than one selection may be made from this vacancy announcement.
  • Some positions may require completion of a probationary period or a background investigation.
  • All males must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register.


HOW TO APPLY:

Back to top
To be considered for this position, you must submit a complete application no later than 11:59pm (Eastern Time) on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish. Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.

Steps to submit a complete application:
  1. You must have a USAJOBS account and be logged in.
  2. You must have a completed resume. (Please note that some DOE offices do not accept uploaded resumes and require that you have a completed resume within your USAJOBS profile using the Resume Builder).
  3. Once you are logged in and all of your application materials ready, click the 'Apply Now' button.
  4. You must respond to all applicant assessment questions, carefully following all instructions provided.
  5. You will then be asked to upload additional supporting documentation, which may include (but is not limited to) transcripts, portfolio samples, certifications, and verification of veteran status.
  6. IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received.
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

This vacancy is being concurrently advertised under DE/Category Rating procedure as announcement #14-DE-SC-HQ-011. You must apply to the vacancy for which you wish to receive consideration. If you wish to be considered for this position under both DE and MP procedures, you must apply to both announcements.

 

NEED HELP?
  • If you experience any difficulties with the application process (anything after you have clicked the Apply Now button), please contact the HR Specialist listed on this announcement between normal business hours.
  • If you are having trouble with USAJOBS (searching for jobs, account profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov.
  • If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Specialist listed on this announcement during normal business hours.


REQUIRED DOCUMENTS:

Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.

If you are unsure, click the link for each document type to read more.
  • ALL APPLICANTS: Resume supporting your specialized experience and responses to the online questionnaire.
  • If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and grade. Please see the Education section for more information.
  • Current/former Federal employees: Most recent Standard Form (SF) 50. To properly verify status eligibility, your SF-50 must show: position title and type, occupational series, grade, and tenure. This is a blank sample SF-50 and should not be submitted with your application!
  • Displaced Federal employees: ICTAP/CTAP documentation.
  • Veterans: veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.
  • Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

AGENCY CONTACT INFO:

Deborah Campbell
Phone: 301-903-0294
Fax: 301-903-1299
Email: Deborah.Campbell@science.doe.gov
Agency Information:
Department of Energy
19901 Germantown Road
Germantown, MD
20874
US
Fax: 301-903-1299

WHAT TO EXPECT NEXT:

After each step in the recruitment process, your status will be updated in USAJOBS. You can review your status in USAJOBS at any time. You may also elect to receive status updates via e-mail by changing the notification settings in your USAJOBS profile. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.

Back to top
Dock
Print Preview

Job Announcement Number:

14-MP-SC-HQ-011

Control Number:

371875000