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This Position Is No Longer Available

Job Title:  Human Resources Assistant - GS - 0203 - 06/07 (Open to Status and VEOA Applicants) - BP
Department:  Department Of Transportation
Agency:  Office of the Secretary of Transportation
Job Announcement Number:  RITA.VOLPE-2014-0112

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$38,542.00 to $55,680.00 / Per Year
Thursday, June 05, 2014 to Monday, June 16, 2014
Full Time - - Permanent
1 vacancy in the following location:
Cambridge, MA View Map
  • Current or former federal employees with status OR
  • Veterans who eligible under VEOA
If you are NOT a status employee or VEOA eligible, you may wish to apply under announcement RITA.VOLPE-2014-0113, which is open to all U.S. Citizens.
Public Trust - Background Investigation


About the Agency

The Office of the Assistant Secretary for Research and Technology (OST-R) coordinates the US DOT’s research programs and is charged with advancing the deployment of crosscutting technologies to improve our Nation's transportation system. The Volpe National Transportation Systems Center, part of DOT/OST-R in Cambridge, MA, has been helping the transportation community navigate the most challenging problems for more than 40 years. Volpe’s mission is to improve transportation by anticipating and addressing emerging issues and advancing technical, operational, and institutional innovations across all modes. Visit our website to learn more:

We are seeking a full-time permanent Human Resources Assistant to be part of our Office of Human Resources, Workforce Acquisition and Staffing Branch.   You will be responsible for providing technical and administrative support and assistance to the team in recruitment and staffing functions, with overall responsibility for researching, coordinating, and processing personnel actions using automated systems.  You will also be responsible for assisting in the administration of intern and entry level programs (i.e. Pathways Programs) and will assist in the coordinating attendance at various recruitment and outreach events.  You will be responsible for establishing, maintaining, and retiring official personnel files in accordance with recordkeeping regulations and practices.  You will also coordinate the Volpe Center’s security and onboarding process by sending and receiving appropriate forms and tracking progress.   The employee takes initiative to identify and resolve staffing and processing related issues.

The ideal candidate has experience assisting with recruitment, interviewing and onboarding of new staff and with researching and analyzing human resources and payroll guidelines to initiate actions or help resolve issues, and works well with diverse individuals within and outside the organization. The ideal candidate has excellent communication, writing and computer skills and demonstrates great attention to detail. If you like working in a fast-paced, dynamic and team environment, than this is the job for you.

Please carefully read and follow the instructions described in the “How to Apply” tab in this announcement.


  • Occasional Travel
  • Some travel is required.


  • No


  • You must be eligible for status consideration & meet specialized experience
  • Submit application and resume online by 11:59 PM EST on the closing date.
  • Provide all required documents by closing date.
  • Position is telework eligible.
  • Announcement also advertised to U.S. Citizens: RITA.VOLPE-2014-0113.
  • Announcement may be used to fill similar positions within 30 days.


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The Human Resources Assistant:

  • Applies an extensive body of human resources rules, procedures, and operations to perform a wide variety of interrelated and/or non-standard HR support work.   Develops and applies technical and practical knowledge of a wide range of Government-wide, Department of Transportation, and Volpe Center regulations, rules, procedures, policies, and priorities related to Staffing, Recruitment, Employee Relations, Benefits, and Employee Development in order to plan, implement, and coordinate a variety of Human Resources support activities.
  • Receives, reviews, and takes action on incoming electronic SF-52, Request for Personnel Action in Federal Personnel Payroll System (FPPS).  Processes and releases FPPS actions which require the correct coding of each type of personnel action consistent with the nature of each action.  Processes corrections and cancellations of personnel actions and coordinates these actions with the Payroll Office.
  • Establishes official personnel files for all new hires and transfer employees for subsequent scanning into our electronic Official Personnel Folder (eOPF); and requests OPF files from other Federal agencies and from the National Records Center for hires with prior Federal government service.  Assists in the reviews of these files to ensure that proper credit is given for prior government service including military service. Computes Service Computation Dates (SCD's) adjustment for employees to reflect credit for all applicable Federal government service.
  • Assists HR Specialists in preparing documents for Merit Promotion, Delegated Examining Unit and OPM announcements and posting of these job announcements on websites. Assists applicants with inquiries regarding posted vacancy announcement, provides information to applicants on the status of the announcement and selection process. Establishes, maintains and closes out official Merit Promotion and other recruitment files.
  • Communicates with a variety of employees and managers across the Volpe Center to complete assignments, assist with HR functions and programs.  Identifies, responds and explains staffing and processing related issues to employees and managers.  Communicates with applicants concerning inquiries regarding posted vacancy announcements, status of application, and selection process.  Arranges interviews and meetings in order to obtain information.  Discuss issues with other assistants and specialists to resolve issues and determine preferred course of action. 


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To meet the minimum qualifications for this position, you must meet the specialized experience requirements for the grade at which you are requesting consideration.

For the GS-06, to qualify, you must have at least one year of specialized experience equal or equivalent to the following:

  • Experience providing administrative support related to human resources programs such as responding to internal staff inquiries to resolve personnel and payroll issues, and researching human resources policy and procedures and preparing necessary documents.
  • Experience using software programs (e.g, Microsoft Office ) and automated systems to initiate, track, and complete personnel related actions.

For the GS-07, to qualify, you must have at least one year of specialized experience equal or equivalent to the following:

  • Experience providing technical support to human resources programs such as reviewing and processing personnel actions so they comply with rules, regulations and automated system requirements; researching and responding to customer inquiries on human resources policies; and developing solutions to resolve customer and operational issues. 
  • Experience using software programs (e.g, Microsoft Office ) and automated systems to initiate, track, and complete personnel related actions.
Applicants must meet all requirements by the closing date of this announcement.



  • SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
  • PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).
  • BACKGROUND INVESTIGATION: This position is subject to background investigation.
  • TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.


The Automated Staffing Office is ultimately responsible for determining your final rating. Please ensure that your resume and application provide enough detail to support your answers to the Vacancy Specific Questions. Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your answers to the Vacancy Specific questions, your self-determined rating, resume and supporting documentation are reviewed. If your resume and supporting documents do not support your answers to the Vacancy Specific Questions, your final rating may be modified.
To preview questions please click here.


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Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.


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You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement. Emailed applications will not be accepted, you must apply on line.
  • To begin, click the Apply Online button on the job announcement.
  • Follow the directions to register, submit all required documents and complete the assessment questionnaire.
  • You may review your saved application(s) at
If you are having difficulty applying online, send an email to or call us at (202)366-1298.


The following documents must be provided by the closing date:
  • RESUME - Showing relevant experience and education and fully supporting the required specialized experience.
  • SF-50 - Which verifies grade, full performance level of position, and eligibility for consideration as a status applicant
  • DD214 - Verifying military service and eligibility for consideration under the Veterans Employment Opportunity Act.
  • SPECIAL APPOINTING AUTHORITY DOCUMENTS - If requesting concurrent consideration for Non-competitive (NC) appointment eligibility (e.g. military spouse or persons with disabilities), you must provide appropriate supporting documentation such as PCS orders describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability, etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments. Documents are only required if requesting non-competitive consideration.
  • DISPLACED EMPLOYEE PLACEMENT DOCUMENTS - Only required if requesting priority consideration under CTAP/ICTAP. You must submit ALL of the following: (1) your most recent performance appraisal, (2) the proof of eligibility letter from the Agency, and (3) your most current SF-50, displaying current series and grade. In addition, you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85).
Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position.


Automated Staffing Office
Phone: 202-366-1298
Fax: 571-258-4052
Agency Information:
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, DC
Fax: 571-258-4052


You may check your application status into by logging into your USAJOBS account. Within two weeks of the closing date, your application will be reviewed and rated. Ratings will be determined based on the documents and information received by the closing date. The most highly qualified candidates will be referred to the hiring manager for further consideration. If you are selected for an interview, the hiring manager will contact you directly. Once a hiring decision is made, we will notify all applicants of their final status.

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