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This Position Is No Longer Available

Job Title:  Associate Director for Management (Executive Officer)
Department:  Department Of Health And Human Services
Agency:  National Institutes of Health
Hiring Organization:  National Institutes of Health
Job Announcement Number:  NIH-NIDCR-SES-14-1122450

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$120,749.00 to $181,500.00 / Per Year
Wednesday, May 28, 2014 to Monday, June 30, 2014
Full Time - Permanent
1 vacancy in the following location:
Bethesda, MD View Map
Applications will be accepted from all qualified current or former Federal government employees. Current SES employees, individuals with SES reinstatement eligibility, and SES Candidate Development Program graduates must apply to be considered for this position. Applicants must be U.S. citizens.
Public Trust - Background Investigation


Who we are, what we do, and why it matters. The National Institutes of Health (NIH) is the premiere biomedical research center for the Nation and the world.  The 27 Institutes and Centers at NIH employ approximately 18,000 employees doing a vast array of jobs, all supporting research efforts for a healthy nation. For more information on the NIH mission, goals, and Institutes and Centers, please visit NIH Overview. To find out more about working at NIH, visit Life at NIH.

The National Institute of Dental and Craniofacial Research, National Institutes of Health is seeking exceptional candidates for the position of Associate Director for Management (ADM).  This is a career Federal position in the Senior Executive Service.  See “Duties” section for a list of the major responsibilities.

As part of the SES at NIH, you will be among a group of highly skilled executives, contributing to one of the most important missions in the Federal government:  improving the health of the Nation and saving lives.

Applicants must submit application materials ELECTRONICALLY by the Closing Date of the announcement (11:59 p.m. EST) to the following email address:


  • Not Required


  • Yes
  • A Relocation Incentive may be authorized subject to individual approval.


  • This position requires completion of public financial disclosure report.


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The position of Associate Director for Management (ADM),National Institute of Dental and Craniofacial Research (NIDCR), offers a unique and exciting opportunity to serve as a key member of the NIDCR leadership team and be the primary advisor to the NIDCR Director and the senior managers of the Institute on key legislative, regulatory, and policy developments that directly affect the business management and administrative operations of the Institute. 

The Associate Director for Management coordinates administrative activities and works to ensure that all divisions, labs, offices and branches within the Institute function seamlessly.

He/she provides guidance to senior program and scientific staff on human and financial resource utilization, administrative management,infrastructure, technology transfer, ethics, and human capital issues to support and advance the achievement of the Institute’s mission.

The ADM builds organization capability through the development and implementation of effective hiring and development strategies and continuously strives to incorporate new ideas and information into NIDCR policies and procedures. 

He/she is skilled at presenting ideas and innovative solutions, taking into account input and opinions from key stakeholders.

The ADM also serves as a role model for the institute,demonstrating integrity and fairness, and adhering in work and behavior to the highest ethical and business practice standards.

The Institute has a staff of approximately 570 people with an annual budget of approximately $410 million.


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Applicants must meet the requirements for the 341 series, as defined by the U.S. Office of Personnel Management Qualification Standards Manual for General Schedule Positions which is available at:  OPM Qualifications Standards GS-341 Website

This vacancy requires that you MUST submit a narrative response to the Executive Core Qualifications and Professional/Technical Qualifications statements (see below).   If you do not submit this information by the closing date of the announcement (11:59 PM EST), your application will not be considered.


To qualify, candidates must have had senior level experience (GS-14/15 or equivalent) that meets the following mandatory qualification requirements.   The experience must have been at a sufficiently high level of difficulty to clearly show that you possess the knowledge, skills and abilities to perform the duties of this position.



You must submit a narrative statement individually responding to each of the Executive Core Qualifications (ECQs) listed below. The ECQs assess the broad executive skills needed to succeed in the Senior Executive Service (SES). The narrative should demonstrate the necessary level of management skills, characteristics, qualities, specialized knowledge, and technical competence that would indicate successful performance in the SES.  This evidence must include clear and concise examples that emphasize your level of responsibilities, scope and complexity of the programs managed, program accomplishments, policy initiatives, and level of contacts. The basic definition for each ECQ is supplemented by underlying Competencies which are the personal and professional attributes critical to successful performance in the SES.  Applicants need not address these Competencies individually in the narrative but they should be reflected in the related ECQ.

Applicants should also incorporate the Fundamental Competencies which are the foundation for success in each of the ECQs.  Since the Fundamental Competencies are cross-cutting, they should be addressed over the course of the ECQ narrative.  It is not necessary to address them directly as long as the narrative, in its totality, shows mastery of these competencies on the whole. The Fundamental Competencies are: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication,Continual Learning, and Public Service Motivation.

NOTE:  If you are currently serving under a career SES appointment, are eligible for reinstatement into the SES or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management, you DO NOT need to address the ECQs.  However, you must still provide the narrative response to the Professional/Technical Qualifications (PTQs) listed below following the ECQs.

HOW TO WRITE YOUR ECQS:  Information on addressing the Executive Core Qualifications (ECQs), including the definitions of the ECQs and the Competencies associated with the ECQs, and how to write effective ECQ statements, is available in OPM’s “Guide to SES Qualifications.”  When addressing the ECQ and PTQ requirements, please use the first person as you assess and describe your leadership qualifications. (e.g., [In 2009 I led XYZ organization] NOT [In 2009 Mr. Doe led the XYZ organization]).   Do not exceed more than TWO pages for each ECQ.

ECQ 1 - Leading Change:  This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals.  Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2 - Leading People:  This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals.  Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3 - Results Driven:  This core qualification involves the ability to meet organizational goals and customer expectations.  Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ 4 - Business Acumen: This core qualification involves the ability to manage human, financial, and information resources strategically.

ECQ 5 - Building Coalitions:  This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

NOTE: Responses to ECQs must not exceed 10 pages typed 12 point font and must be in narrative form, addressing each ECQ individually.  For more detailed information and samples please see the OPM link Guide to SES Qualifications.

In addition to the Executive Core Qualifications listed above, candidates must possess experience at the senior level (GS-14/15 level or equivalent) in the following job-specific Professional/Technical Qualifications (PTQs).  The PTQs measure technical expertise required by this position.  You must submit a narrative statement individually responding to each of the PTQs listed below.



1. Experience in administrative, supervisory, professional and/or technical work that provided the opportunity to acquire knowledge of management, leadership and ethical principles, practices, methods and techniques, and an understanding of the needs and problems of administering public programs.
2.  Experience advising the Director and top management staff on fiscal, legislative,administrative, organizational, and/or human resources matters affecting a major organizational entity equivalent to an Institute.

3.  Knowledge of best practices to maximize efficiency of operations and ensure coordinated,streamlined and results-oriented management.

4.  Experience in strategic planning of human capital resources including managing a diverse workforce, directing and developing a subordinate staff, and designing human resource strategies to meet the organization’s mission, strategic vision, and goals, and to achieve maximum potential for all employees in a fair and equitable manner.




We use a multi-step process to evaluate and refer applicants:

  1. Minimum requirements:  Your application must show that you meet all requirements, including the education and/or experience required for this position.  You may be found ‘not qualified’ if you do not possess the minimum competencies required for the position.  If your application is incomplete, we may rate you as ineligible.
  2. Rating:  A panel of Senior Executives will review your application and evaluate your qualifications for this position based on the information in your application.  Your application will be rated, based on the extent and quality of your experience, education, and training relevant to the duties of this position.  Interviews will be at the discretion of the panel and/or selection official. 
  3. Referral: If you are among the top qualified candidates, your application will be referred to a selection official for consideration and possible interview.


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We offer a workplace that is respectful, fair, and values diversity.  Our comprehensive benefits are very generous - helping you to reach your personal goals by supporting your professional growth, health,well-being, and your family needs.  Our benefits package includes: 
  • Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards; 
  • Ten paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year;
  • Access to comprehensive health, vision, dental, life, and long-term care insurance programs that may be continued after you retire;
  • A wide choice of health insurance plans coverage for pre-existing conditions, and no waiting periods.  We pay a substantial amount (up to 75%) of the health insurance premiums;
  • A three-part retirement program which includes a life-time annuity, a 401(k) type plan with employer-matching contributions, and a Social Security benefit;
  • Flexible spending accounts for health care and for dependent care, employee assistance programs, flexible work schedules, telework, public transportation subsidies, and tuition assistance.
The following links will navigate you to the Federal government’s generous benefit packages such as annual, sick and holiday leave,health insurance, and a Thrift Savings Plan with matching contributions.  For more information, check out New Employee Benefits and OPM’s website for Employee Benefits.


NIH is located in Bethesda, MD; our campus is adjacent to downtown Bethesda, MD, at the Medical Center Metro station, and close to shops,walking trails, and restaurants.

Travel and Transportation expenses may be authorized in accordance with applicable Federal Travel Regulations governing the relocation of current Federal employees and new appointees.

A one-year probationary period must be served by the individual selected if not currently or previously in the career Senior Executive Service.

In an effort to promote efficiency in the hiring process, the resume and corresponding responses of successful candidates may be shared with other Institutes/Centers of NIH with similar vacancies.  However, applicants are strongly encouraged to apply directly to the vacancy of interest and not rely on this possibility as a means of securing employment.  If you do not want your application shared with other Institutes/Centers, you must notify the point of contact for this vacancy and your record will be noted accordingly.

Standards of Conduct/Financial Disclosure:  The National Institutes of Health inspires public confidence in our science by maintaining high ethical principles.  NIH employees are subject to Federal government-wide regulations and statutes as well as agency-specific regulations described at the NIH Ethics website.  We encourage you to review this information.  This position requires the incumbent to complete a public financial disclosure report prior to the effective date of the appointment.

Equal Opportunity Employment:  Equality is held as one of the most important values here at NIH.  Selection for this, and any other position, will be based solely on merit.  NIH does not discriminate on the basis of race, color, religion, sex, national origin, politics, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization.


If you are a hearing impaired individual seeking assistance with the application process, you may contact the Human Resources Specialist listed in this announcement by phoning a relay operator at 1-800-735-2258.  For additional information see Maryland Relay or AT&T Relay.

Reasonable Accommodation Policy Statement:
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly: NIH Reasonable Accommodations Website. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.


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Applicants must submit application materials ELECTRONICALLY by the Closing Date of the announcement (11:59 p.m. EST) to the following email address:


Your application, regardless of the format must describe your job related qualifications pertinent to this position. The announcement number must be entered on the first page of your application. Please submit:


(1) Resume. Applicants must provide names, titles, and phone numbers of five references. DO NOT INCLUDE YOUR DATE OF BIRTH (DOB) OR SOCIAL SECURITY NUMBER (SSN) ON ANY APPLICATION MATERIALS.


 (2) Supplemental narrative statements addressing the Professional Technical Qualifications (PTQs). The supplemental statements should not exceed two (2) pages per PTQ response. For example, if there are four (4) PTQs, the supplemental statements should not exceed eight (8) pages.


(3) A narrative statement addressing each of the ECQs. Narrative statements must not exceed ten (10) pages.


(4) An SF-50, Notification of Personnel Action documenting your position, title, series, grade and eligibility if you are: a current or former federal employee with reinstatement eligibility, or a current or former SES member. REDACT YOUR SOCIAL SECURITY NUMBER AND DATE OF BIRTH.


(5) A certificate/document indicating OPM's approval of your ECQs if you are a graduate of the Candidate Development Program.


NOTE: Applicants who fail to submit all information and documents (i.e., an appropriate form of application, Executive Core Qualifications and Professional/Technical Qualifications narrative) WILL NOT receive consideration for the position.

Please do not submit unsolicited material such as publications, personal endorsements, performance appraisals, award certificates, proof of Veterans' Preference, etc., as these items will not be included in the rating process and will be discarded. (Veterans' Preference does not apply to positions in the Senior Executive Service.) All application materials are subject to the provisions of the DHHS Privacy Act and become the property of the Department of Health and Human Services.

Any additional information needed will be requested prior to appointment.



This announcement is located on the NIH Home Page under "Executive Careers." Additional information regarding the NIH may be found at the NIH website.


NOTE: Failure to comply with the required application procedures will result in non-consideration of your application.

Contact Information:
Brenda Fogel
P:  301-451-7338
TDD: 301-594-8942

Or write:

Department Of Health And Human Services/National Institutes of Health
31 Center Drive, MSC 2272
Bldg 31; Room 4B39
Bethesda, MD 20892-2272


Brenda J. Fogel
Phone: (301)451-7338
TDD: 301-594-8942
Agency Information:
National Institutes of Health
2115 E Jefferson St
Bethesda, MD


You will receive an email informing you of the receipt of your application.  Applicants who are determined to be highly qualified by the Search Committee will be referred to the selecting official for further consideration and possible interview, at which time you will be contacted. All applicants will be notified via email of the outcome of their applications.

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