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This Position Is No Longer Available

Job Title:  Administrative Services Specialist
Department:  Department Of Justice
Agency:  Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
Job Announcement Number:  PH-14-JP-1119760

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$39,179.00 to $50,932.00 / Per Year
Friday, May 16, 2014 to Wednesday, May 28, 2014
Full Time - Permanent
1 vacancy in the following location:
Madison, WI View Map
United States Citizens
Public Trust - Background Investigation


If you are looking for an exciting and challenging career, this is the position for you! With a diverse and talented workforce of over 100,000 men and women, Justice leads the Nation in ensuring the protection of all Americans while preserving their constitutional freedoms. You will be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life, liberty, and the property of citizens.

The United States Attorneys Office is a great place to work. The Department of Justice ranked #5 out of 33 large Federal cabinet agencies and the Executive United States Attorneys Office/United States Attorneys Offices ranked #55 out of 240 agency subcomponents in a study, "The Best Places to Work in the Federal Government, 2013 Ratings" published by the Partnership for Public Service. See For more information on the Department of Justice and the United States Attorneys Offices, visit


One or more positions may be filled using this vacancy announcement.


  • Not Required


  • No


  • You must be a U.S. Citizen or National.
  • Resume and supporting documents (See How To Apply section)
  • Background investigation, credit check, and drug test required.
  • You must be registered for Selective Service, if applicable.


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This position is located in the Administrative Division of the United States Attorney's Office (USAO), Western District of Wisconsin.  In this position you will perform the following developmental assignments:

  • Assist with the acquisition of various supplies, equipment and services;
  • Receive, review and ensure the maintenance of pertinent bulletins, guidelines, instructions, catalogs, laws and so forth; and
  • Assist in developing internal operating procedures.


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To qualify for the Administrative Services Specialist, you must meet one of the following requirements as define.


A. You have a bachelor's degree in a field that would equip you to perform the work of the position from an accredited college or university AND meet one of the following provisions of Superior Academic Achievement that was gained in a curriculum related to position: 1) Maintained a grade-point average of "B" (a GPA of 3.0 or higher) for all completed undergraduate courses, or those completed in the last two years of undergraduate study; 2) Maintained a grade-point average "B+" (a GPA of 3.5 or higher) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study; 3) Rank in the upper one-third of your class in the college, university, or major subdivision; 4) Be a member of a national honor (other than freshman honor societies) recognized by the Association of College Honor Societies. Please submit a college transcript(s) showing your grade point average for all four years of undergraduate study, including all transferred courses. NOTE: GPA's are to be rounded to one decimal place. For example, 2.95 will round to 3.0 and 2.94 will round to 2.9. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail or similar basis, your claim must be based on class standing or membership in an honor society. - OR

B. You have one full year of graduate level study, or possess a master's or higher degree, e.g., LL.B., J.D., LL.M., Ph.D, in a field that provided the knowledge, skills, and abilities necessary to do the work. Such fields include business administration, industrial management, industrial engineering, industrial psychology, public administration, political science, or government. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credit hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. - OR

C. You have at least one year of specialized experience, equivalent to the GS-05 in the Federal service performing the following duties: 1) answer questions regarding purchase orders or contracts; 2) provide responses to requests for routine information; 3) select, gather, and organize information from various sources such as email, databases, and catalog listings; 4) inspect purchase orders and travel documents for accuracy and compliance; 5) provide status updates; and 6) prepare reports. - OR

D. You have some graduate education but less than one year of education as described in B, and some specialized experience as described in C, but less than one year; and you have computed the percentage of the requirements needed, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify).

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims.  Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.


Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Only experience obtained by the closing date of this announcement will be considered.


Once the application process is complete, your application will be evaluated and rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.



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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans’ preference see

Males born after 12-31-59 must be registered or exempt from Selective Service (see ).


Career Transition Assistance Programs (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.




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The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, May 28, 2014.


To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to select your USAJobs resume and/or other supporting documents and complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

To verify your application is complete, log into your USAJobs account ( and select the Application Status link.  Then, select the More Information link for this position.  The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJobs account and click "Update Application" in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID: 1119760.   Fax your documents to 1-478-757-3144.


If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire
View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


The following documents are required and must be received by the closing date of this announcement:

1. Your Résumé:  Resumes should include full description of job duties as well as dates (mm/yr) of employment
2. A complete Assessment Questionnaire
3. Other supporting documents:
         - CTAP/ICTAP documents, if applicable;
         - Veterans Preference Documentation, if applicable 
         - College transcript(s), if qualifying based on education


All application materials must be received by 11:59 p.m. EST Wednesday, May 28, 2014 


Philadelphia Services Branch
Phone: (215)861-3074
Agency Information:
Philadelphia Services Branch
US Office of Personnel Management
600 Arch Street
Philadelphia, PA


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks)

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