This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Facility Operations Specialist (Facility Manager)

Department:Department Of Health And Human Services

Agency:Indian Health Service

Job Announcement Number:IHS-14-WR-1106049-ES/MP/DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$50,522.00 to $65,675.00 / Per Year


Thursday, May 01, 2014 to Wednesday, May 14, 2014




Full Time - Permanent




1 vacancy in the following location:
Salem, OR View Map


U.S. Citizens, including candidates eligible under Indian Preference; Federal employees serving on a career or career-conditional appointment; Reinstatement eligible; Veterans Preference eligible, including Veterans Employment Opportunities Act (VEOA); Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) eligible; PHS Commissioned Corps Personnel, and/or Schedule A.


Q - Nonsensitive




About the Agency

The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.


This position is being announced under the following hiring plans:

  • Excepted Service Examining Plan (ESEP) - for those candidates eligible under the Indian Preference appointment authority; 
  • Merit Promotion Plan (MP) - for those candidates who are reinstatement eligible, current Federal employees who have Career or Career-Conditional status, Commissionel Corps Officers, Veteran Preference eligibles including Veterans Employment Opportunity Act  (VEOA), and those eligible for special appointing authorities.  Applicants may also choose to be considered under the ESEP if applicable; and, 
  • Delegated Examining Plan (DE) - for those candidates who are U.S. citizens. 

For more information on these plans, please click here. 

The purpose of this position is to oversee and perform functions related to the day-to-day operation, maintenance, and repair of the buildings at the Chemawa Health Center located in Salem, Oregon in support of their function as a safe and comfortable place to access health services. The incumbent will perform the full range of trades and labor work involving the repair and maintenance of public facilities, buildings, and grounds. The position includes management responsibility for the facilities program and has supervisory responsibility for maintenance mechanics, laborers and the housekeeping staff.  The incumbent will report to the Western Oregon Service Unit Management Analyst.   


  • Not Required


  • No


  • The selected applicant will be subject to a pre-employment background
  • investigation, which will include a fingerprint and credit check.
  • If applicable-Selective Service registration (Males born after 12/31/59).
  • U.S. Citizenship is required.


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  • Perform trades and labor work involving the repair and maintenance of public facilities, building, and grounds.
  • Provide preventive maintenance, and public facility maintenance and repair such as:  maintenance of heating, ventilation and air conditioning equipment; and maintenance repair of plumbing systems, mechanical systems and electrical systems.
  • Prepare reports on facility program performance in areas such as energy consumption, water consumption, job orders completed, preventive maintenance tasks completed and expenditures.
  • Procure supplies, equipment and services necessary to carry out day-to-day operations, maintenance, and repair (serves as a Government Purchase Card (GPC) holder).
  • Conduct facility safety inspections and take corrective actions to assure applicable occupational and life safety codes are followed.
  • Oversee the facility maintenance staff and housekeeping activities.


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To qualify for this position, your resume must reflect sufficient experience and/or education, to perform the duties of the position for which you are applying. Your resume is key in evaluating your experience, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your work experience.  Education cannot be credited without your transcripts (unofficial) which are required at the time of application.  Please carefully review the requirements listed below.   



A.  One year of specialized experience, equivalent to at least the GS-07 level in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. Examples of qualifying specialized experience include:  

•Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs.

•Conducting spot and scheduled inspections of construction and maintenance operations performed by employees and contractors and supervising operations for conformance with project plans.

•Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as renovation and/or expanding space within a building including demolition, framing, hanging doors, hanging gypsum wall board, taping, texturing, and painting; prepping floors for installing sheet vinyl flooring, vinyl composition tile, or carpet; and vinyl cover base; and maintaining Heating, Ventilation and Air Conditioning (HVAC) systems; troubleshooting circuits or installing new circuits and components ensuring safety guidelines are followed.

  A master’s or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree with a major study in engineering, industrial arts, property management, or business. 

  A qualifying combination of specialized experience and graduate education as described above.  To determine if you qualify under this combination first divide your total months of qualifying experience by 12.  Then divide your semester hours of graduate education beyond 1 year by 18.  (NOTE: Only education in excess of the first year is creditable toward meeting the experience requirement when combining experience and education).  Finally, add the two percentages.  The total percentage must equal at least 100 percent to qualify.     


Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed 1 year of service at the next lower grade level.  Time-In-Grade provisions do not apply under ESEP and DE plans.

You must meet the requirements of the job by 11:59 PM (Eastern Standard Time) of the closing date: Wednesday, May 14, 2014


You will be rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions will be evaluated against the duties you provided in your resume, along with your submitted documentation to determine your ability to demonstrate the following:

  • Technology Application
  • Planning and Evaluating
  • Technical Competence
  • Leadership 

You will receive a numeric rating based on your responses to the Assessment questions. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and/or experience, you may lose consideration.

Upon determination of your qualifications, if qualified, you will be referred to the selecting manager under one or more of the following plans based on eligibility:

Merit Promotion Plan (MP) candidates - those who meet the qualification requirements will be referred to the selecting official for employment consideration.

Excepted Service Examining Plan (ESEP) candidates - Indian Preference applicants identified as basically qualified will have their applications ranked in comparison to the same crediting plan developed for ranking of MP candidates.  Basically qualified applicants found to be among the top candidates will be referred to the selecting official for employment consideration.  Applicants eligible for veteran's preference will receive selection priority over non-preference eligibles. 

Delegated Examining Plan (DE) candidates - those who meet the minimum qualification requirements for this position, will be rated based on Category Rating and Selection procedures.  Category rating combines the applicant's total qualifying experience and education/training into a single quality category for placement in one of three categories:  Best Qualified, Well Qualified, or Qualified.  Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles. 

The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance:

Click here to view vacancy questions: View Assessment Questions.


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ESEP/MP:  Additional selection(s) of candidates may be possible within 90 days from the date the certificate of eligibles was issued for this announcement.  (This does not apply under DE procedures)

A two-year trial period or one-year probationary period may be required in accordance with the hiring plan you are selected under.  


  • Security Clearance: If you are selected for this vacancy, you must undergo a fingerprint check. Fingerprint results must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.
  • Immunization: Measles and Rubella immunization required for selectees born after 1957.
  • Child Care & Indian Child Care Worker Position: This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children.  Upon tentative selection, selectee will be requested to complete, sign and submit the Addendum to OF-306, Child Care & Indian child Care Worker Position form.  Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleased nolo contendere or guilty to certain crimes. 
  • Driver's License: Incumbent must possess and maintain a valid state driver's license. 

IHS - Operated Properties are tobacco free.


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To apply for this position, you must provide a complete Application Package.  See required documents below.

  1. Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.
  2. Follow the prompts to complete the assessment questionnaire and upload required documents.
  3. Please ensure you click the Submit My Answers button to submit your application.
  4. Applications must be received by the closing date of the announcement to receive consideration.
  5. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking Apply Online in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account.

To fax supporting documents you are unable to upload, complete this cover page using the following 1106049. Fax your documents to 1-478-757-3144.

You are highly encouraged to submit your application package and complete your assessment questionnaire on-line. If you cannot complete your application package online:

  1. Click to view and print the assessment questionnaire View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the assessment questionnaire
  3. You are limited to selecting 10 locations.
  4. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one.

Submission of a resume' or a 1203FX form alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section.

The IHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office (Rebecca R. Marshall, (503)414-7737, and/or REBECCA.MARSHALL@IHS.GOV.) The decision on granting reasonable accommodation will be on a case-by-case basis.


For additional questions please see our Frequently Asked Questions (FAQs) found here:


Required Documentation for Eligibility and Preference:

  • Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure that all required information is in your resume.  If you use your own resume, curriculum vitae, or any other written form you choose, then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties.
  • Indian Preference ApplicantsIf claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the Form BIA-4432 (expiration date 11/30/2014), “Verification of Indian Preference for Employment in the BIA and IHS Only.” Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. You must also complete the family history chart if necessary. Current IHS employees with a BIA form on file in their Official Personnel Folder are required to submit a copy of that form with their application. Refer to BIA-4432 link: http:/
  • Veterans Employment Opportunity Act (VEOA) or other Veterans preference (VRA and 30% or more disabled) – If you are claiming Veteran's Preference, you must include a copy of your DD-214.  For more information please see link at:
  • Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP):  If you are claiming CTAP/ICTAP, follow the instructions below:
  • Current or former Federal employees: Include a copy of your most recent SF-50, Notification of Personnel Action.
  • Public Health Service (PHS), Commissioned Corps Officers:  Include a copy of your PHS Orders. 
  • TranscriptsIf you are qualifying based on graduate education or a combination of graduate education and experience, you must submit a copy of your transcripts.  Unofficial copies are acceptable but official transcripts will be required before entrance on duty.
  • Your application package MUST be complete by 11:59 PM Eastern Standard Time (EST) on Wednesday, May 14, 2014, the closing of this announcement.


Rebecca R. Marshall
Phone: (503)414-7737
TDD: (301) 443-6394
Agency Information:
Indian Health Service HR Center
1414 NW Northrup Street
Suite 800
Portland, OR


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Applicant MUST verify the completeness and successful submission of their applications by logging into the USAJobs Application Manager to check the “Status”. Your qualifications for the job will be reviewed against other applicants to determine, if you will be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps have been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.

You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to provide status updates for applicants. You can elect to activate the status updates from your USAJOBS profile at any point during the application process.

If all required documentation is not submitted with your application you will lose consideration. It is the applicant’s responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~

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