This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Specialist, GS-0301-11 MP

Agency:National Science Foundation

Job Announcement Number:EHR-2014-0006

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$63,091.00 to $82,019.00 / Per Year

OPEN PERIOD:

Friday, May 02, 2014 to Friday, May 16, 2014

SERIES & GRADE:

GS-0301-11

POSITION INFORMATION:

Full-time. - Permanent.

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

FEW vacancies - Arlington, VA View Map

WHO MAY APPLY:

Current or former Federal employees IN THE LOCAL COMMUTING AREA with competitive status obtained through a permanent Federal competitive service appointment OR individuals with eligibility for noncompetitive special appointing authority OR, regardless of their place of residence, veterans eligible under the Veterans Employment Opportunities Act.

SECURITY CLEARANCE:

Other

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

NSF has the advantages of a small agency environment that fosters collaboration, creativity and opportunities to contribute to major agency-wide projects. Consistently ranked by its employees as one of the top federal agencies in managing its workforce, NSF maintains a creative, flexible, and collegial atmosphere and is respected in both the federal and scientific arenas for its work in promoting science, technology, education and management best practices. Join our team at one of the best places to work in the federal government and use your knowledge and imagination to keep NSF at the frontier of discovery!
More about NSF.

This position is located in the Office of the Assistant Director (OAD) for the Directorate for Education and Human Resources (EHR) of the National Science Foundation (NSF).  The Directorate is the focal point for NSF as a lead Federal agency providing funding for research and development in science, technology, engineering, and mathematics education.  EHR is composed of the Division of Graduate Education (DGE), the Division of Research on Learning in Formal and Informal Settings (DRL), the Division of Undergraduate Education (DUE), and the Division of Human Resource Development (HRD).  The EHR OAD plans, formulates, justifies, executes, and manages the EHR budget currently in excess of $830 million and serves as the principal point of contact with other NSF organizations when representing the program needs of EHR to the Office of Management and Budget (OMB) and Congress.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • US citizenship.
  • Background investigation.
  • Preview questions at bottom of Qualifications & Evaluations--see tab above.
  • Selective Service registration required for male applicants, unless exempt.

DUTIES:

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The Administrative Specialist provides specialized administrative support to the Directorate executive and senior leadership team in the Office of the Assistant Director (OAD) including the Assistant Director (AD), Deputy Assistant Director (DAD), Senior Advisors, and Experts. The Administrative Specialist provides administrative support for management planning, meeting planning, scheduling, and coordinating and organizing policy and directorate activities; analyzes logistical issues and recommends options during planning and policy formulation activities, and leads the coordination of events, conferences, meetings, for the OAD senior executive leadership team and other senior Directorate staff as required  Major duties include;

 - Working with the OAD executive and leadership team on special assignments and projects of a sensitive and/or high priority nature.

- Serves as a liaison between EHR OAD and the executive offices of other NSF Directorates, the NSF Director, and other national and international organizations.

- Works in collaboration with EHR senior management to formulate decisions regarding change in responsibilities or business needs, improves program effectiveness by monitoring and assessing complex administrative processes and projects by applying analytical methods and techniques.

- Researches a wide variety of subjects and analyzes data and information in order to provide the OAD executive and senior leadership team with authoritative information and material which is utilized in the preparation of reports, policy documents, speeches, etc., in connection with congressional hearings, and national and international conferences and negotiations.

- Exercises considerable independence and sound judgment in making decisions of a routine nature; prepares agendas, briefs of files and reports for the executive leadership team for use in conference discussions and meetings.

 


QUALIFICATIONS REQUIRED:

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To qualify at the GS-11 level, you must possess at least one year of specialized experience equivalent to the GS-9 level in Federal service applying analytical and evaluative techniques to issues or special projects concerning the efficiency and effectiveness of program operations.  Examples of specialized experience include: speaking for the Assistant Director in informal circumstances, communicating their goals and objectives; researching a wide variety of subjects and analyzing data and information in order to provide the Assistant Director with authoritative information and materials; planning and coordinating travel, accommodations, and transportation arrangements for the Assistant Director and special guests; OR possess a Ph.D. or equivalent doctoral degree; OR possess 3 full years of progressively higher level graduate education leading to such a degree; OR a combination of post high school education and experience that together meet the qualification requirements for this position.


Education may be substituted for experience as described in “Qualifications."

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

HOW YOU WILL BE EVALUATED:

Ratings will be assigned based on your responses to the occupational questionnaire.  In some cases, additional assessment processes may be used.

Review your resume and responses carefully.  Responses that are not fully supported by the information in your application package may result in adjustments to your score.  A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.

In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.
To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

Relocation expenses will not be paid.

NSF defines the local commuting area as living within 75 miles of NSF headquarters in Arlington, VA. The local commuting area requirement does not apply to candidates eligible for appointment under VEOA.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire.  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.

HOW TO APPLY:

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Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

REQUIRED DOCUMENTS:

NOTE: THE AUTOMATED APPLICATION TOOL IDENTIFIES A NUMBER OF DOCUMENTS THAT MUST BE SUBMITTED FOR THIS POSITION BUT ARE NOT ACTUALLY REQUIRED.  THE DOCUMENTS DESCRIBED BELOW ARE THE ONLY ONES REQUIRED FOR THIS JOB. ALL OTHER DOCUMENTS LISTED ARE OPTIONAL.

If you are an NSF employee in a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.

If you are not an NSF employee as described above, but you are eligible under merit promotion, under a noncompetitive special appointing authority, under an Interchange Agreements, or
similar authority, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:

1. Notification of Personnel Action (SF-50) or comparable federal agency form if you are a current or former permanent federal civil service employee.
2. DD-214 (Member-4 copy); and if applicable, the Department of Veterans Affairs Notice of Compensable Disability Rating from applicants requesting consideration under the Veterans Employment Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the disabled veterans appointing authority.
3. Schedule A Certification – from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.
4. Other – Documentation which verifies you are eligible to be appointed to a permanent position in the federal competitive civil service.

If you are requesting special employment consideration under the Interagency Career Transition Assistance Program (ICTAP) you must submit documentation provided by your current or former employing agency verifying your eligibility for that program.

You must submit proof of meeting the basic education requirement described in the QUALIFICATIONS paragraph.  Therefore, you should submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.  [Include for jobs with positive education requirement only]

All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information.  You will receive an email confirmation of receipt of your faxed/uploaded document(s).

AGENCY CONTACT INFO:

Karen Stemler
Phone: 703-292-8401
Fax: 703-292-2466
TDD: 703-292-5090
Email: kstemler@nsf.gov
Agency Information:
NATIONAL SCIENCE FOUNDATION
4201 Wilson Blvd
Room 315
Arlington, VA
22230
US
Fax: 703-292-2466

WHAT TO EXPECT NEXT:

You may check the status of your application at any time on the USAJOBS website.

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Job Announcement Number:

EHR-2014-0006

Control Number:

368780100