NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
This position is located in the Purchasing and Contracting Division of the United States Property and Fiscal Office (USPFO). It is responsible for a full range of contracting functions including pre-award and post-award activities for a variety of complex supply,
service, construction, architect & engineering (A&E), automated data processing equipment (ADPE) contracts, and multiple award best value Task Order Contracts. It provides contracting services for all Army and Air National Guard (NG) locations throughout the State. Contracting is accomplished through negotiation, sealed bidding, or Small Business Administration procedures. Contracts frequently cover a period of more than one year. Employee prepares and administers a variety of Cooperative Funding Agreements and Inter-Service Support Agreements. The position prepares for and conducts or attends numerous meetings throughout all phases of assignments. It monitors federally funded contracts awarded through state contracting procedures to determine compliance with terms of the controlling Cooperative Funding Agreement. Functions as a Contracting Officer within designated contract authorit
1. Carries out the pre-award contracting process in establishing project objectives and time frames. Develops and obtains necessary coordination and approval of acquisition/contracting plans. Determines and/or recommends the appropriate contract type and applicable special provisions as they apply to the particular project requirements. Prepares the Commerce Business Daily synopsis, selects provisions for the solicitation for bids that are appropriate for the particular procurement and prepares the Invitation For Bid (IFB) or Request for Proposal (RFP), to include solicitation provisions, bid documents, contract clauses, plans and specifications. Compiles the bidders mailing list, obtains legal review and other required reviews or approvals and issues the solicitation. Plans for and conducts site visits and makes clarifications or changes to the specifications through issuance of amendments to the solicitation. May be designated as the "Bid Opening Officer" and is responsible for collecting, opening, and preparing an abstract for all bids. Determines the responsiveness of all bids and prepares and forwards bid opening reports to the necessary offices. Determines the responsibility of the prospective contractor by contacting financial institutions and companies/individuals having knowledge of the contractor to obtain information concerning the contractor's competence, financial capabilities, and other information necessary to evaluate the validity of the proposal or bid submitted by the contractor. Receives the proposal, performs cost and/or price analysis, establishes the government's position, forms the government team, and serves as lead negotiator. Signs contracts and obligates the government within the limitations of delegated contract authority or makes recommendations of award to higher levels and obtains required legal reviews an approvals. Sits as a non voting member of Architect Engineer pre-selection and selection boards. Co-chairs the Criteria Review Conference with the Base Civil Engineer.
2. During post-award process, conducts pre-construction/pre-performance conferences, coordinates work schedules, obtains and reviews bonding and proof of insurance to determine compliance with contractual requirements and reviews and approves or recommends approval of material submittals. Monitors contractor progress relating to the terms of the contract. Reviews and approves or disapproves progress payment requests from the contractor. Enforces compliance with contractual requirements by reviewing contractor and subcontractor payrolls, on site labor compliance surveys and requesting additional wage rate classifications from the US Department of Labor. Coordinates and resolves all labor matters relating to the contract. Reviews data provided by government engineers and inspectors to determine the appropriate response to contract changes. Develops appropriate documentation and negotiates changes to the contract. Obtains sufficient funding and reviews and signs modifications within designated contracting authority. Obtains design submittals at the appropriate time for review of compliance with contract terms to ensure they do not contain provisions that are inconsistent with federal contracting requirements. Collects user and government engineering comments and provides all comments with appropriate guidance to the contractor. Conducts review meetings as necessary with contractors. Processes contractor claims expeditiously and approves/disapproves claims and prepares files for litigation if necessary. Provides all administrative coordination, complete contract management, and centralized clearing for all matters affecting the contract.
3. As necessary, takes action to terminate a contract for convenience of the government or default by the contractor. Compiles all necessary documentation to support the recommendation in accordance with current procurement regulations. Subsequent to the termination notice, negotiates termination claim to effect an equitable adjustment. Serves as the focal point for processing and resolving ratification actions including preparation of-contracting officer recommendations, obtaining legal review, obtaining invoices and statements of fact, and processing for payment. Administers all cooperative funding agreements and monitors contracts awarded by state contracting procedures to determine compliance with the provisions of the agreements including review of procedures to determine compliance with Davis-Bacon Act, review of payment vouchers to determine appropriate federal and state share, and review of proposed change orders for compliance with federal requirements. -- Provides technical guidance and assistance to other contract specialists and purchasing agents of lesser experience who may require guidance and counsel.