This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:SECRETARY (Office Automation)

Department:Department Of The Treasury

Agency:Internal Revenue Service

Job Announcement Number:14CS1-TAX0095-0318-5-7-CA

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,545.00 to $55,630.00 / Per Year

OPEN PERIOD:

Monday, April 21, 2014 to Friday, April 25, 2014

SERIES & GRADE:

GS-0318-05/07

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Anchorage, AK View Map

WHO MAY APPLY:

U.S. Citizens, No Prior Federal Experience Is Required **First 25 applicants to apply will be considered first, others will be considered as needed**

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

The U.S. Department of the Treasury has a distinguished history dating back to the founding of our nation. As the steward of U.S. economic and financial systems, Treasury is a major and influential leader in today's global economy. We have over 100,000 employees across the country and around the world. Come Join the Department of the Treasury and Invest in Tomorrow.

WHAT IS THE INTERNAL REVENUE SERVICE (IRS)?
The IRS is a bureau of the Department of the Treasury and one of the world's most efficient tax administrators. Yearly, the IRS collects more than $2 trillion in revenue and processes over 200 million tax returns. The IRS Mission is to provide the United States taxpayers top quality service by helping them understand and meet their tax responsibilities and by applying the tax law with integrity and fairness to all.

WHAT DOES A SECRETARY DO? IRS Secretaries work in every Business Unit (BU) and provide a wide range of administrative and secretarial services within an organization. This may include using a variety of computer applications, organizing and maintaining files, providing telephone and receptionist services, arranging conferences and meetings, typing and reviewing correspondence and meeting minutes, arranging travel itineraries, and briefing the manager on important issues.

WHAT IS THE TAXPAYER ADVOCATE SERVICES?  If you're ready for a challenging career opportunity, consider a career with the Internal Revenue Service Taxpayer Advocate Service (TAS). The Taxpayer Advocate Service is an independent organization within the IRS.  The TAS mission is to assist taxpayers in resolving their problems with the IRS (Case Advocacy), and to identify and propose administrative and legislative solutions to mitigate those problems (Systemic Advocacy).

1 position to be filled in Deputy Case Advocacy West, Area 7. Located at 949 East 36 Avenue, Anchorage, Alaska, 99508-4361 (AK3237.

WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at www.jobs.irs.gov

If you're ready for a challenging career opportunity, consider a career with the Internal Revenue Service Taxpayer Advocate Service (TAS). The Taxpayer Advocate Service is an independent organization within the IRS.  The TAS mission is to assist taxpayers in resolving their problems with the IRS (Case Advocacy), and to identify and propose administrative and legislative solutions to mitigate those problems (Systemic Advocacy).

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • Please click "Print Preview" to review the announcement before applying.
  • Opportunities for a flexible work place may be available.
  • Tour of Duty: Monday - Friday, 8:00 AM - 4:30 PM
  • U.S. Citizenship will be verified.
  • Must be 18 years of age.

DUTIES:

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As a Secretary, you will:

  • Receive telephone calls, give routine and non-routine information, answer questions and direct calls and visitors to appropriate person or office.
  • Receive and control mail and suspense items, routing them directly to the appropriate person or office for action.
  • Prepare and type a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents using word processor or personal computer.
  • Organize and maintain files, records, manuals, handbooks, and other related materials.
  • Maintain supervisor's calendar; schedule appointments and engagements, prepare notes regarding topics to be discussed; make travel arrangements and prepare travel vouchers.


QUALIFICATIONS REQUIRED:

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QUALIFICATIONS/ELIGIBILITY REQUIREMENTS: You must meet the following eligibility and basic qualification requirements by the closing date of this announcement. 
GS-05 LEVEL:
A. One year or twelve (12) months of specialized experience equivalent to the next lower grade level (GS-04) in the Federal government. Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance. OR B. A Bachelor's degree or four (4) years of education above high school in any field of study from an accredited college or university. OR C. A combination of education and experience equivalent to that described above.
GS-6 LEVEL:
One year or twelve (12) months of specialized experience equivalent to the next lower grade level (GS-05) in the Federal government.  Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance.
GS-7 LEVEL:
To qualify for the grade 7 level, you must have one year of specialized experience equivalent to the grade 6 level in the Federal government. Examples of experience qualifying as specialized include: providing telephone and receptionist services; maintaining records; requisitioning office supplies; repairs on office equipment; filing material and maintaining office filing system; receiving and controlling incoming correspondence; reviewing outgoing correspondence and reports for format, grammar, and punctuation, and removing typographical errors; writing simple or repetitive, non technical correspondence such as letters of acknowledgment in accordance with a given format; and performing typing duties.   


The ability to type 40 WPM must be documented on the resume or application.

HOW YOU WILL BE EVALUATED:

HOW YOU WILL BE EVALUATED:

  1. Your application will be rated based on education, training, and quality of your experience. You will respond to a series of questions designed to assess your possession of the following competencies: Conscientiousness, Customer Service, Reading, Listening, Flexibility, Interpersonal Skills, Teamwork, Integrity, Manages and Organizes Information. Please be sure that your resume includes detailed information to support your qualifications for this position. Failure to provide sufficient evidence in your resume may result in a "NOT QUALIFIED" determination for this position. For tips preparing your resume click http://www.jobs.irs.gov/downloads/ResumeTips.pdf; for cover letter tips click http://www.jobs.irs.gov/downloads/CoverLetterTips.pdf.
  2. You will be tentatively assigned to a category group (A, B, C, etc.) based on your responses to the online questions. Each category group represents a quality level (i.e., A = Superior, B = Highly Qualified, etc.) Candidates will be considered in category group order. Preference eligibles who meet the minimum qualification requirements and who have a compensable service -connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). All other preference eligibles will be assigned based on their responses to the questions and will be referred for selection before non-preference eligibles with the same category. Applicants are tentatively assigned to a category group pending qualifications validation and/or assessment results.
  3. Your final category assignment determines the order in which you are considered for the position(s). Applicants are referred to the selecting manager in category order (A, B, C). You may be required to participate in a selection interview. The IRS will not reimburse costs related to the interview such as travel to and from the interview site. If you are a displaced or surplus federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP), you must receive a score of 80 or Category B or better to be rated as well qualified to receive special selection priority.
 The first 25 applicants who apply and are eligible will be considered first. Thereafter, eligible applicants will be referred on an as needed basis, based on time and date that they applied to the announcement.

To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

  • REASONABLE ACCOMMODATION If you need a reasonable accommodation for any part of the application and hiring process, please contact Rhonda Buford at 901-395-1106. Decisions on granting reasonable accommodation will be made on a case-by-case basis. If the State Rehabilitation Center or the State Commission for the Blind has certified you as eligible for reasonable accommodation, you may wish to contact your counselor to apply for employment through the IRS Disability Employment Program in addition to applying for this vacancy announcement.
CONDITIONS OF EMPLOYMENT:  If selected for this position, you will be required to:
  • Complete a one-year probationary period (unless already completed).
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
  • Provide information to successfully complete a background investigation.  Applicants must have a successfully adjudicated FBI criminal history record check (fingerprint check) and a NACI or equivalent.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 (http://www.uscis.gov/files/form/i-9.pdf); one must be a valid state or federal government-issued picture identification. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Employees must maintain PIV credential eligibility during their service with the Department of the Treasury.
  • Undergo a pre-employment federal income tax verification. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Internal Revenue Service (IRS) participates in e-Verify (Employment Verification). IRS will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from your Form I-9 to confirm work authorization. If it cannot be confirmed that you are authorized to work, we will provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
“The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.”


HOW TO APPLY:

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The application process has 6 STEPS.    
STEP 1:  Create a USAJOBS Account at: https://my.usajobs.gov 
STEP 2:  Develop a Resume using the USAJOBS "Resume Builder" or "Upload" your Resume into USAJOBS.
STEP 3:  Search for IRS Vacancy Announcements.  To find this announcement, go to http://jobs.irs.gov/USAJOBS, copy and enter the announcement number 14CS1-TAX0095-0318-5-7-CA in the key word search field.  Select "Yes", if you are a current or former Federal civilian employee who holds or held a non-temporary appointment.  Click "Search for Jobs."  Click "Apply Online" on the announcement screen, follow all instructions provided, and click "Apply for this position now!"      
STEP 4:  Complete all 5 steps in the CareerConnector Account Creation: 1) Personal Information; 2) Military Service & Veteran Preference; 3) Core Questions 4) Demographic Information and 5) Resume Information.  Click "Apply to this Vacancy".
STEP 5:  Apply to the Vacancy.  Respond to the questions for each of the following sections:  Series, Grade, Location; Grade Specific; & All Grade Questions.   
STEP 6:  Submit Documents and Review Application. Timely submit the supporting documents requested.  Click one of the available options in CareerConnector: Upload; USAJOBS; Fax; or Reuse existing documents. Follow ALL instructions provided.  Next, review the summary of the application you completed.  Scroll down & click "Finish" at the bottom of the page.  You will be automatically redirected to USAJOBS where you can track the status of your application.

WHAT IF I FORGOT TO SUBMIT SOMETHING?
  1. Log into My USAJOBS at https://my.usajobs.gov  with your user name and password.
  2. Click on "Application Status".
  3. Click "more information" under the "Application Status" column of the announcement.
  4. Click "Review and Update your documents if needed", on the "Application Detail" page.
  5. Select "Upload", "USAJOBS", "Fax", or "Reuse existing document" for each document to be submitted. Ensure you carefully follow ALL instructions provided.
  6. Click "Finish" to save this change


REQUIRED DOCUMENTS:

EDUCATION DOCUMENTATION For positions with an education requirement, or if you are qualifying for this position by substituting education for training or experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree must be from an accredited (or pre-accredited) institution and recognized by the U.S. Department of Education. Please refer to www.ope.ed.govaccreditation/search.aspx. Note: If the position has specific education requirements and you are not currently or have not previously been in the series to be filled, please submit a transcript demonstrating you have the basic education required. If you are qualifying based on foreign education you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to:  www.opm.gov/qualifications/SEC-II/s2-e4.asp#e4a

CTAP/ICTAP DOCUMENTATION If you are a displaced or surplus Federal employee eligible for consideration under the
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP), you must submit proof of eligibility.

VETERANS' PREFERENCE DOCUMENTATION
For additional information see link at bottom of announcement.

Sole Survivorship Preference:
Veterans released or discharged under honorable conditions from a period of active duty from the armed forces, after August 29, 2008, by reason of a Sole Survivorship discharge (SSP), may be eligible for Veteran's Preference. To receive credit, please update your application to indicate that you are entitled to "Veteran's Preference by reason of Sole Survivorship Discharge" and include documentation to support your claim

NOTE:  YOU MUST SUBMIT ALL DOCUMENTATION BY 11:59 P.M. ET ON THE CLOSING DATE OF THIS ANNOUNCEMENT TO BE ELIGIBLE FOR CONSIDERATION.

AGENCY CONTACT INFO:

Cindy Ayres
Phone: 816-291-9350
Fax: 000-000-0000
TDD: 816-292-6062
Email: SPEC-Hiring@irs.gov
Agency Information:
INTERNAL REVENUE SERVICE
333 West Pershing Road
Kansas City, MO
64108
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

You can expect a communication from us concerning your application via email. If you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communications that could affect your consideration for this position. If your contact information changes after the closing date of the announcement, please notify the Employment Office (contact provided in this announcement) and update your USAJOBS profile. You can check the status of your application for this position at any time by logging onto your "My USAJOBS" account and clicking on "My Application."

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Job Announcement Number:

14CS1-TAX0095-0318-5-7-CA

Control Number:

367803700