This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Student Trainee (Management Assistant)

Department:Department Of Health And Human Services

Agency:Administration for Children and Families

Job Announcement Number:HHS-ACF-DE-14-1100712

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$22,058.00 to $44,615.00 / Per Year

OPEN PERIOD:

Monday, April 21, 2014 to Wednesday, May 21, 2014

SERIES & GRADE:

GS-0399-03/07

POSITION INFORMATION:

Full Time - Summer

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

Few vacancies in the following location(s):
San Francisco, CA View Map
Denver, CO View Map
Washington DC, DC View Map
Atlanta, GA View Map
Chicago, IL View Map
More Locations  (6)

WHO MAY APPLY:

Student/Internship Program Eligibles

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.

CONSIDERATION WILL BE GIVEN TO THE FIRST 100 "COMPLETED APPLICATIONS" WITHIN THE FIRST TWO WEEKS THE VACANCY ANNOUNCEMENT IS OPEN.  A LIST OF APPLICANTS WILL BE REFERRED EVERY TWO WEEKS UNTIL THE ANNOUNCEMENT CLOSES. 

 

Selections made under this vacancy announcement will be processed as Excepted Service Temporary Student Appointments, and will not exceed September 21, 2014. 

The beginning and ending salaries may vary depending on the geographic location of the position.  

Although this vacancy announcement is advertised for multiple duty locations, it is not intended to convey any implication nor expectation that positions will be filled at all locations.

 

These positions are located in the Administration for Children and Families (ACF).

 

Positions will be filled throughout ACF Offices Nationwide.


Additional selections may be made from this announcement.

 

Students must meet the following eligibility requirements to participate in the Internship Program:

 

- U.S. Citizenship required

- Must be at least 16 years of age at the time of appointment

- Be enrolled or accepted for enrollment as a full-time or part-time student into an accredited college or university in a degree seeking program (diploma, certificate, etc.)

- Be in good academic standing as defined by the educational institution (at least a 2.0 GPA)

- If selected, selectee's must sign a Student Pathways Program Agreement and provide a official transcript at the end of each academic term.


 

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U.S. Citizenship is required.
  • Background investigation required.
  • Must be at least 16 years of age at the time of appointment

DUTIES:

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The incumbent performs several tasks, working with staff in support of ACF programs and activities to gain practical work experience that augments training in academic course of study. the duties and responsibilities may include, participating in collaboration with agency staff on issues concerning ACF programs. Provide assistance in routine operational assignments such as maintaining files reproducing materials; preparing office supplies request forms, answering and receiving incoming and outgoing telephone calls, Knowledge of functions and procedures of unit to perform such duties as distributed and control mail, refer phone calls and visitors, and provide general, non technical information.

 

In addition to the work described above, the incumbent will be allowed to attend appropriate office meetings an planning sessions in order to get a better understanding of ACF functions. Students may be assigned work with several staff members in order to become familiar with the organization. Reading assignments on subjects pertaining to the work/office should be given as another means of becoming familiar with the work of the office.

 

 

 

Students will be selected for an assignment among the following office locations: Washington, DC; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA, Chicago, IL; Dallas, TX; Kansas City, MO; Denver, CO; San Francisco, CA; and Seattle, WA.


 

 

  


QUALIFICATIONS REQUIRED:

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Student Internship Program Eligibility:

Be currently enrolled or accepted for enrollment and seeking a degree (diploma, certificate, etc.) in an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate on a full or half-time basis.
 

AND
 
For GS-3 Grade Level:

A. Have at least six (6) months of general work experience utilizing automated systems and software applications; organizing work and setting priorities; preparing various documents (letters, reports, papers); providing general office support to staff.

 

OR


B. Have at least one (1) year of post high school education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

 

OR


C. Have a combination of experience as described in "A" above and education as described in "B" above. To combine experience and education, first determine the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determine the applicant's education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify.

For GS-4 Grade Level:
A. Have at least one (1) year of general work experience, utilizing automated systems and software applications; organizing work and setting priorities; preparing various technical documents (e.g. memoranda, reports, papers); providing general office support to staff.

OR

B. Have at least two (2) years of post high school education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

OR

C. Have a combination of experience as described in "A" above and education as described in "B" above. To combine experience and education, first determine the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determine the applicant's education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify.

For GS-5 Grade Level:

A. Have one year of specialized experience, equivalent to the GS-04 grade level in the Federal Service, utilizing automated systems and software applications; preparing, reviewing, and editing various technical documents; applying knowledge of office procedures, activities, and services; and providing general office support to staff.

OR

B. Have a bachelor's degree or at least four (4) years of progressive post high school education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

OR

C. Have a combination of experience as described in "A" above and education as described in "B" above. To combine experience and education, first determine the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determine the applicant's education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify.

 

For GS-6 Grade Level:

Have one year of specialized experience, equivalent to the GS-5 grade level in the Federal service, editing correspondence, letters and reports for spelling and grammar; developing letters and correspondence to reply to inquiries; maintaining files and reproducing materials; and answering telephone inquiries.

For GS-7 Grade Level:

Have one year of specialized experience, equivalent to the GS-6 grade level in the Federal service, maintaining the calendar of a supervisor for scheduled meetings, interviews, and conferences; providing and/or referring visitors to appropriate source for information; gathering information to be used by supervisor or staff; and using automated systems to generate and process documents and reports.


Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www.ed.gov.

Conditions of Employment:

 

1. Security and Background Requirements:  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.

 

2. E-Verify:  If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.  Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.  The U.S. Department of Health and Human Services is an E-Verify Participant.

 

3. Direct Deposit:  All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

 

4. All qualification requirements must be met by the closing date of the announcement.

 

5. Financial disclosure statement may be required.

 

6. One-year probationary period may be required.

 

7. Travel, transportation, and relocation expenses will be paid: No

 

8. Bargaining Unit Position: No

 

9. Drug Screening Required: No

 

10. Recruitment incentives may be authorized: No

 

11. Student loan repayment incentive authorized: No

 

12. Annual leave for non-federal service authorized: No

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  Category rating procedures will be used to rate and rank candidates.  The category assignment is a measure of the degree in which your background matches the competencies required for this position.  Qualified candidates will be ranked into one of three categories:  Best Qualified, Well Qualified or Qualified.

 

The Category Rating Process does not add veterans’ preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.  Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).  Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

 

Ability to organize, collect and analyze information.

 

Ability to use personal computers and associated software programs.

 

Skill in communicating and presenting information regarding program activities and operations.

 

Knowledge of administrative procedures including time keeping, travel, and correspondence

 

Ability to use personal computers and associated software programs.

 

Knowledge of standard administrative clerical and office procedures,

 

 

 


BENEFITS:

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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  For more information on veterans’ preference see http://www.usajobs.gov/Veterans.

 

Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov).

 

For information on "People with Disabilities" please visit http://opm.gov/disability/PeopleWithDisabilities.asp



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, May 30, 2014 to receive consideration.

1.    To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2.    Click the Submit My Answers button to submit your application package.

3.    It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

4.    To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

5.    To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



REQUIRED DOCUMENTS:

All applicants are required to submit the following supporting document type(s):
   ·Resume
   ·Transcript

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·DD-214
   ·Other
   ·Other Veterans Document
   ·SF-50

Faxing Applications or Supporting Documents:

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information.  The Vacancy ID is 1100712.

2. Fax your documents to 1-478-757-3144.

NOTE: If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Friday, May 30, 2014  to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire (1203FX form) and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

 

For Most Effective Resumes Tips visit: https://help.usajobs.gov/index.php/Most_Effective_Resumes.

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, May 30, 2014 .

AGENCY CONTACT INFO:

Mechell Jefferson
Phone: (202)691-2214
Email: MECHELL.JEFFERSON@HHS.GOV
Agency Information:
HHS NCR Center
200 Independence Ave SW
HHH Building
Suite 801
Washington, DC
20201

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.

 

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

Additional Duty Location Info

Few vacancies in the following locations:
San Francisco, CA View Map
Denver, CO View Map
Washington DC, DC View Map
Atlanta, GA View Map
Chicago, IL View Map
Boston, MA View Map
Kansas City, MO View Map
New York, NY View Map
Philadelphia, PA View Map
Dallas, TX View Map
Seattle, WA View Map

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Job Announcement Number:

HHS-ACF-DE-14-1100712

Control Number:

367608300