This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Manager (Associate Deputy Director)

Department:National Foundation on the Arts and the Humanities

Agency:Institute of Museum and Library Services

Job Announcement Number:IMLS-14-1098332

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$106,263.00 to $157,100.00 / Per Year


Wednesday, April 16, 2014 to Tuesday, May 06, 2014




Full Time - Permanent




1 vacancy in the following location:
Washington DC, DC View Map


United States Citizens


Public Trust - Background Investigation




Note:  Applicants who previously applied under announcement number IMLS-14-1062941 will need to reapply under this new announcement number.

IMLS is the primary source of federal support for the nation's 123,000 libraries and 17,500 museums.  The mission of IMLS is to inspire libraries and museums to advance innovation, lifelong learning, and cultural and civic engagement. We provide leadership through research, policy development, and grant making.



  • Occasional Travel
  • This position requires some travel.


  • No


  • U.S. Citizenship Required
  • This position requires a background investigation.
  • Relocation expenses will not be authorized.
  • This position may require completing one year probationary period.
  • This position may require completing one year supervisory probation period.
  • This position requires an annual financial disclosure statement.


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This position is that of Associate Deputy Director, Institute of Museum and Library Services, Office of Library Services, State Programs.  Under the general direction of the Deputy Director, Office of Library Services, the incumbent is the senior manager responsible for implementation and oversight of the Library State Grant Programs (currently funded over $150 million).  The incumbent is responsible for implementation of national professional leadership programs for the agency's largest program:  Library Services and Technology Act (LSTA) Grants to States, which helps libraries throughout the country serve their communities.  The Associate Deputy participates in general Library Office administration and is responsible for ensuring that financial administration of library grant programs meets the programs' goals. The incumbent advises the Deputy Director for Libraries, and IMLS Director regarding agency library program policies for implementation and improvement of existing programs; development of new grant programs; and advancement of special initiatives. The Associate Deputy coordinates with other senior level staff to advance the work of the agency; may serve as liaison to program office services providers; and provides for representation of agency programs, policy and interests to library constituents, the general public and special interest groups.


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For the GS-15:  Candidates must have at least one year of specialized experience equivalent to at least the GS-14 level that involves; required knowledge of the library and information science fields and their related organizations, of the principles and practices of the library and information science fields, and; required knowledge of federal grant-making procedures and regulations; and managing professional employees with planning and assigning responsibilities.

For the GS-14: Candidates must have at least one year of specialized experience equivalent to at least the GS-13 level that involves; required knowledge of the library and information science fields and their related organizations, of the principles and practices of the library and information science fields, and; required knowledge of federal grant-making procedures and regulations.

MANDATORY SELECTIVE FACTOR - DEMONSTRATED LEADERSHIP EXPERIENCE AND ABILITY TO CONTRIBUTE TO THE AGENCY’S STRATEGIC PLAN AND PROVIDE GUIDANCE AND DIRECTION REGARDING THE AGENCY’S MISSION AND VISION:  Carefully read the following descriptions of experience.  This position requires that candidates must possess the ability to provide leadership experience and the ability to contribute to the agency’s strategic goals and provide guidance and direction regarding the agency’s mission and vision. Examples of such experience would include:  (1) Served as a key member of an agency and/or organization senior staff and operated as an effective and collaborative member of a leadership team; (2) Participated in establishing organizational plans, setting overall goals and devising strategies to accomplish those goals; (3) Developed new or amended policies, regulations, or procedures as needed to improve the performance of the organization’s functions; and (4) Advised key officials on the impact of policy decisions on existing programs and activities.  Make sure your resume supports your response.  Failure to have your resume support your response will result in the applicant losing further consideration.


MANDATORY SELECTIVE - MASTERY KNOWLEDGE OF CURRENT TRENDS, ISSUES, PRINCIPLES, AND PRACTICES OF THE LIBRARY AND INFORMATION SCIENCE FIELDS AND THEIR RELATED ORGANIZATIONS:  Carefully read the following descriptions of experience.  This position requires that candidates must possess the knowledge of current trends, issues, principles, and practices of the library and information science fields and their related organizations. Examples of such experience would include:  (1)  Provided executive directions on trends, issues, policies and programs pertaining to libraries and their related organizations; (2) Identified and addressed library and information science needs, including capacity building, resource allocation, collections, training, programs, and technology; and (3) Advised key management on budget preparation as it relates to library and information science activities.  Make sure your resume supports your response.  Failure to have your resume support your response will result in the applicant losing further consideration.


Your application will be evaluated and rated under Category Rating and Selection Procedures.   Your application will be reviewed for minimum qualifications and your resume and supporting documentation will be compared to your responses on the occupational questionnaire or KSAs for consistency.  You will then be placed in one of three rating categories:


Best Qualified Category – Meets the basic qualification requirements for the vacancy announcement and has successful experience in the same or similar job that has demonstrated “outstanding” proficiency in applying knowledge, skill, and ability in the critical competencies for this position to work at increased

levels of difficulty and complexity.


Well Qualified Category – Meets the basic qualification requirements for the vacancy announcement and demonstrates proficiency in the critical competencies for this position.


Qualified Category –Meets the specialized experience outlined in the minimum qualifications requirements section of the vacancy announcement.


You should be aware that your ratings are subject to evaluation and verification.  If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

Ranking Eligibles:


All applicants who meet the basic qualification requirements established for the position will be ranked by being assigned to the appropriate rating category based upon the job-related assessment tool(s):

·         Preference eligibles will be listed ahead of non-preference eligibles within each quality category.

·         Qualified preference eligibles with a compensable service-connected disability of 30-percent or more (CPS) and those with a compensable service-connected disability of at least 10-percent but less than 30-percent (CP) will be placed at the top of the highest quality category (except for scientific or professional positions at the GS-9 level or higher such as  Accountants and Librarians).

  • Names will be referred in veteran’s preference order and non-preference eligibles will be referred in alphabetical order thereafter.

 Referral Procedures:


There is no limit to the number of qualified candidates that can be referred in each category.  All eligible candidates in the highest quality category may be referred; or

If there are fewer than three eligible candidates in the highest quality category, all eligible candidates in the highest quality category and the next lower category may be merged and referred.

Names will be referred in alphabetical order.


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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Health Insurance:


Life Insurance:

Long Term Care Insurance:

Retirement Program

This link provides and overview of the benefits currently offered to Federal employees.


1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. .

2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.

3. If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

5. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

6. All qualification requirements must be met within 30 days after the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at .

Eligible applicants must be U.S. citizens or nationals in accordance with Executive Order 11935.


The Institute of Museum and Library Services provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.  The decision on granting reasonable accommodation will be made on a case-by-case basis. 



For additional information pertaining to career transition resources, see OPM’s web site at

Applications must be received in the electronic application system by 11:59 p.m. EST on the closing date in order to receive consideration. 


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To apply for this position, you must provide a complete Application Package, which includes both of the following parts:

1.   Your responses to the Assessment Questionnaire, and

2.   Your résumé and any other documents specified in the Required Documents section of this job announcement.


Use Application Manager for convenience and quickest processing. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager. Your Application Package status must be Complete by Tuesday, May 06, 2014.

Step 1

Option A:  Application Manager

To begin, choose one of these options:

1.      If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and Submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

2.      If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.


To return to Application Manager at any time, use whichever one of the links  you used to begin as described above, or simply go to


Option B:  Paper Qualifications Questionnaire

If it is not possible for you to use Application Manager, you can write your answers on paper.  Follow these steps:

1.  You can print a copy of this job announcement so that you can read the questions offline.

2.  Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.  You may submit the Form 1203-FX, resume, and any supporting documents either by fax, by mail or in person.

By Fax: If you are faxing a completed Form 1203-FX, do not use a separate cover page. Simply make sure that all six pages of the Form 1203-FX are on top of any other documents you are faxing. The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

If you are only submitting supporting documents see the Submitting Documents instruction in Step 2 below.


                By mail or in person: 

IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC 20036



Step 2

For this job announcement the following documents are required: Users please select the appropriate required documents

  • Resume 
  • Veterans Preference documentation
  • Miscellaneous (Current and Formal Federal Employee's must submit SF-50 and Most Recent Performance Appraisal)

Submitting Documents


If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area.


Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link to print a copy of the cover page. When faxing documents, follow the procedures outlined below.  


  • Include the 8-character Vacancy Identification Number 1098332,
  • Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
  • You may submit multiple documents for the same vacancy announcement using one cover page.
  • Fax your cover page and documents to 1-478-757-3144.

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:  


  • Not using the special cover page mentioned above.
  • Missing, incomplete, or invalid Vacancy Identification Number
  • Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please be sure to include all of the following information in your resume:

Job Information:
-Vacancy Identification Number, title, grade and location for which you are applying.
Personal Information:
- Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
- Country of Citizenship.
- If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.
- High School name, city, state and zip code, date of diploma or GED.
- Colleges and/or Universities attended, city, state and zip code.
- Major field(s) of study.
- Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.
Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
- Job title.
- Duties and accomplishments.
- Number of hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
- Starting and ending dates of employment (month and year).
- Salary.
- Indicate if your current supervisor may be contacted.
Other Qualifications:
- Job-related training courses (title and year).
- Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
- Job-related certificates and licenses.
- Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.) Do not send copies of documents unless specifically requested.


Lamar Porter
Phone: (202)653-4729
Agency Information:
IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC


Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applicants to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log onto your USAJOBS account, click "Application Status," and then click "More Information." We expect to make a final job offer within 60 days after the deadline for applications.  If you are selected, we will conduct a suitability/security background investigation.

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