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This Position Is No Longer Available

Job Title:  Human Resources Assistant (Mil)
Department:  Department of the Army
Agency:  Army National Guard Units (Title 32)
Job Announcement Number:  NCAR-14-064

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$40,373.00 to $52,485.00 / Per Year
Wednesday, April 16, 2014 to Friday, May 16, 2014
Full Time - Permanent
1 vacancy in the following location:
Fort Bragg, NC View Map
Open to areas 1, 2, and 3
Not Applicable


The National Guard is the oldest component of the Armed Forces of the United States.  Since the earliest American colonial days, citizens have joined together for collective defense.  We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies.  Join our National Guard team and serve your nation, your State and your community!



NATIONAL GUARD MEMBERSHIP IS REQUIRED:  This is an excepted position that requires membership in a compatible military assignment in the North Carolina Army National Guard.  Selectee will be required to wear the military uniform.  Acceptance of an excepted position constitutes concurrence with the requirements as a condition of employment.  Applicants must be current members of the North Carolina Army National Guard.


WHO CAN APPLY: The area of consideration for this position is STATEWIDE.  Applications will only be accepted from current military members of the North Carolina Army National Guard.


POSITION INFORMATION:  Full-time Excepted Service  (Permanent)




MD #: 2246-006L


  • Not Required


  • No


  • Must maintain membership in the National Guard for continued employment.
  • No PCS will be authorized unless agreed upon by HRO prior to the e-date.
  • Rank Requirement: ENL (E7 & below).
  • Compatibility Requirement: ENL: 42, 92, Predominate MOS of the unit.


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Assists in the preparation for and executes command level inspections in the area of personnel and administration. Manages the military staffing, classification, assignment and utilization of battalion personnel in accordance with authorized manning documents.  Accomplishes or reviews a variety of military personnel transactions including appointments, enlistments, separations, promotions, duty assignments, transfers, medical evaluations, line of duty actions, security clearances, awards and decorations, retirements, etc., and forwards actions to a higher level military personnel office.  Provides guidance, reviews, and monitors the timely completion of enlisted evaluations.  Prepares and forwards officer evaluation reports. Implements the enlisted promotion system at the command level.  Reviews packets prior to submission to higher headquarters for quality and completion.  Validates the preliminary enlisted promotion consideration list to ensure all personnel eligible for consideration are included and submits any changes to the state level enlisted promotion manager.  Monitors the status of all physicals within the command and ensures appropriate scheduling and completion.  Coordinates the completion of annual medical certification requirements and periodic vaccinations.  Ensures the completion of and reviews line of duty investigations.   Reviews and/or prepares the packets required for submission to the medical review and profile boards.  Assists subordinate units in coordinating with civilian and military medical authorities for required supporting documentation.  Provides technical guidance to subordinate unit personnel in the preparation and submission of incapacitation pay packets. Prepares and forwards required documentation or officer promotion packets for required state and federal board actions.  Conducts individual records review with the affected officer and makes modifications in preparation for upcoming officer board actions.  Provides advice and assistance to the commander and staff pertaining to military personnel administration.  Interprets and implements Department of Defense, Department of the Army, Major Command, National Guard, and state regulations, policies and precedents pertaining to the full range of personnel actions.  Provides guidance to subordinate unit personnel about benefits and entitlements, career and bonus programs, educational, retirement, and other benefits.  Assists applicants and evaluates qualifications for officer appointment and provides administrative support in the preparation of appointment packets.  Renders authoritative explanations of regulations, methods, procedures, and exceptions involved in individual cases.  May provide assistance to soldiers and dependents concerning benefits and entitlements.  Ensures military personnel records are kept current and accurate, and contain the proper supporting documentation.  Reviews or assembles supporting documentation required at higher levels when processing actions such as involuntary order to active duty, courts martial, fraudulent enlistment, non-selection for retention, administrative discharges, etc.  Monitors and reviews copies of unit reports furnished by higher level military personnel offices to identify trends and assist with the management of personnel readiness within the organization.  Reviews and submits source documents for military personnel records and retirement accounting. Performs various administrative duties relating to military personnel involving the composition and distribution of correspondence, publications, reports, orders, etc.   Serves as the file systems manager for the battalion.  Identifies and maintains the publication requirements and accounts for the organization and subordinate elements.  Functions as the mail control officer for the organization including postage accounts and duplication equipment records.   Provides personnel specific information in developing plans for recruiting and retention within the command.  Gathers and prepares information concerning personnel accessions, retention, attendance, and attrition. Prepares press releases, articles, announcements, or advertisements for submission to local news media designed to make the public aware of the National Guard and their role in the community and in national defense.  May plan, organize and assign work to employees engaged in administration and personnel work assigned at the command level.  Provides technical assistance and guidance to organizational personnel and administrative employees.  Revises assignments or details employees to other duties as necessary to meet changing work situations, deadlines, or priorities.  May coordinate with the Human Resources Office for actions affecting military leave, the reassignment of full-time personnel, etc.  Performs other duties as assigned.


PD: D1189000


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Minimum Requirements:  Administrative or clerical experience, education, or training which demonstrates the candidate’s ability to perform the duties of the position. Experience using computer and automation systems.


Specialized Experience:  Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws.  Experience that provided a working knowledge of administrative functions.  Experience performing personnel transactions.  Experience working independently and setting priorities with very little supervisory control. 


Knowledge, skills and abilities (KSAs) listed below will be used in the selection process. KSAs are important to the entire selection process and should be addressed specifically and completely within the resume'. 


1. Knowledge of a comprehensive body of regulations and procedures to provide regulatory guidance and recommendations to the senior personnel and administrative officer and battalion staff for all personnel actions (i.e. discharges, promotions, reductions, awards and decorations, personnel evaluation reports, military code violations, line of duty investigations/determinations, benefits, etc).

2. Knowledge of administrative and personnel actions to conduct subordinate unit inspections and assistance visits, and information to identify trends, conduct analysis, and develop recommendations to enhance personnel readiness. 

3. Knowledge of personnel authorizations, unit manning documents, duty assignment requirements and criteria sufficient to improve personnel readiness levels, and strength maintenance procedures of the unit in order to assist in the performance, coordination and support of recruiting activities.  

4. Knowledge of personnel deployment requirements to provide procedural guidance in the maintenance of individual mobilization files, review and monitor the status of personnel and medical deployment requirements, and the publication of required personnel orders. 

5. Knowledge of officer and enlisted promotion systems sufficient to provide procedural guidance, reviews packets for accuracy, and knowledge of the accession and appointment requirements for officer and warrant officer candidates.

6. Knowledge of administrative medical actions to provide procedural guidance to subordinate unit administrative personnel in the management and administration of Line of Duty (LOD) investigations, physical exams, profiles, medical MOS retention boards, fitness for duty, vaccinations, and automated data system for the purpose of medical readiness.  Advisor to the LOD investigating officer on procedural and regulatory guidelines.  

7. Knowledge of Active Guard Reserve (AGR) policies and regulations sufficient to provide guidance and support to subordinate unit personnel in the administration of AGR leave and medical support requirements.

8. Knowledge of administrative regulations sufficient to train subordinate unit administrative personnel in the administration of postage accounts, file systems, publications, and correspondence. 

9. Knowledge of office automation programs sufficient to manipulate database and spreadsheet information in a format as required by the organization.  Ability to use automated or manual systems in the preparation of reports and correspondence required by the organization.

10. Knowledge of English, grammar, and composition sufficient to prepare military press releases or news articles for distribution to local media sources. 

Quality of Experience: Level of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed.   The applicant's record of experience training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the Miscellaneous Administration and Program Positions.

Substitution of Education for Specialized Experience: High school graduate or the equivalent may be substituted for 3 months of specialized experience.  Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e. 36 weeks of substantially full time study, or 30 semester hours, or the equivalent) for 12 months of the required experience.  For experience required in excess of 24 months, education in schools above the high school level may be substituted at the rate of one academic year of education for 6 months experience.

Military Assignment:  Occupants of this position must maintain continuous military membership in the North Carolina Army National Guard (NCARNG).  Assignment to a compatible Enlisted (E8 & below) position in the NCARNG is mandatory.  (ENL MOS: 42, 92, Predominate MOS of the unit)


Security Clearance:  Employment is subject to attaining and maintaining a security clearance as required by the position (ANACI minimum).


Direct Deposit: The applicant selected for this position will be required to participate in the Direct Deposit/Electronic Funds Transfer Program.



Once the application process is complete, a review of your application will be made to ensure you meet the job requirements.  To validate your qualifications for this job, a review of your résumé and supporting documentation will be made and compared against your responses to the occupational questionnaire.  The rating you receive is based on your responses to the questionnaire and supporting documents.  If, after reviewing your résumé and supporting documentation, a determination is made that you have misrepresented your qualifications and/or experience, your rating will be adjusted to more accurately reflect your abilities.  Please follow all instructions carefully.  Errors or omissions may affect your rating.


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The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. Visit:

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. Visit:

Leave - Most Federal employees earn both annual and sick leave. Visit:
Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance. Visit:

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, step parents, spouses, and adult children. Visit:

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. Visit:

This link provides and overview of the benefits currently offered to Federal employees.



1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


2. Please do not send/fax/courier/email any resumes to the National Guard Human Resources Office. You must apply on-line or fax your resumes to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USA Jobs.



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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, May 16, 2014 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log into your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click Submit My Answers button to submit your application package.
  • It is your responsibility to ensure that your responses and appropriate documentation are submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the More Information link for this position. The 'Details' page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

You are encouraged to apply online. Applying online will allow youto review and track the status of your application.

NOTE: If you applied online and your application is complete, do NOT fax the papaer application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page and provide the required information. The Vacancy ID is 1097982

2. Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Friday, May 16, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

  • Click the following link to view and print the occupational questionnaire View Occupational Questionnaire
  • Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items
  • Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


The following documents are REQUIRED for this job announcement:

  • Current Resume (list your duties/responsibilities related to the qualifying experience listed above)
  • Qualification Questionnaire (On-line or OPM Form 1203-FX)


The following documents are NOT required for this job announcement:

Transcripts (optional - required if using education to substitute for experience)

  • Military Resume (optional -explain actual duties performed with the MOS/AFSC, etc.)
  • Miscellaneous (optional - related certifications, licenses, etc.)

Demographics Data (optional - Applicants are requested to identify, in a separate attachment, their race, gender, and national origin.  Submission of this information is voluntary and will be used in support of the NCNG Equal Employment Opportunity Programs.)


Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.


Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link:





Luis C. Jerezbrea
Phone: (919)804-5300x16301
Agency Information:
NGNC 449th TAB
2050 National Guard Drive
Morrisville, NC


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date, a review of your complete application will be completed to validate your qualification status.  If qualified, your documents will be forwarded to the hiring official.  If further evaluation or interviews are required, you will be contacted. 


***Ensure that your email and phone contacts are current.***

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