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This Position Is No Longer Available

Department:  Department Of The Interior
Agency:  Office of the Secretary of the Interior
Job Announcement Number:  OS-IM-14-MM1094756 (DEU)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$31,628.00 to $45,828.00 / Per Year
Monday, April 14, 2014 to Tuesday, April 22, 2014
Full Time - Permanent
Few vacancies in the following location:
Oklahoma City, OK View Map
United States Citizens
Q - Nonsensitive


The Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives, Native Hawaiians, and affiliated Islanders.

This position is located in the Probate Hearings Division of the Office of Hearings and Appeals (OHA).  The incumbent reports to the Supervisory Paralegal Specialist and performs legal, clerical and administrative support functions for the office.  This is a developmental position and the incumbent will receive developmental work assignments which are specifically designed and intended to prepare the incumbent for advancement to the next higher level.  During this period of training, the supervision of work is generally much closer than normal and assignments are reviewed in greater detail and with more frequency.



GS-05 $31,628 - $41,122

GS-06 $35,256 - $45,828 - First time hires to the Federal government normally starts at the lower salary range of the grade level. 



This vacancy is also announced as OS-IM-14-MM1094769 for those applicants who wish to apply and be considered under Merit Promotion procedures (i.e. current competitive service employees, have reinstatement eligibility for the competitive service, or who are eligible for special appointing authorities).  You must apply and submit required documents for both announcements if you wish to receive consideration under both Merit Promotion and Delegated Examining procedures.


  • Occasional Travel
  • May be required


  • No


  • You must be a U.S. Citizen.
  • You will be subject to a background/suitability investigation/determination
  • You must submit ALL required documents and a completed questionnaire.
  • You will be required to have federal payments made by Direct Deposit.
  • You must have and maintain a valid driver's license.


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Major Duties:  As experience is gained, the selectee will perform a broader range of assignments under less supervision.  At the full performance level of GS-07, the major duties include, but are not limited to:


•Receive and transfer phone calls, make copies, prepare and send faxes and emails, prepare time and attendance records;


•Review outgoing correspondence and other documents for grammatical and spelling errors;


•Coordinate travel arrangements, prepare travel vouchers and authorizations;


•Arrange facilities for conferences and hearings and prepare presentation material or background documentation;


•Operate court reporter recording equipment and assist the Judge at hearings;


•Answer basic and routine questions and inquiries from interested parties regarding adjudicatory procedures and policies;


•Prepare and brief witnesses or heirs regarding adjudicatory procedures and policies;


•Review probate case material to ensure they are current and complete; maintain the records from initial filing to completion and search various system records when additional information is required.



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To qualify at the GS-5 grade level you must meet ONE of the following three criteria:


A. Specialized Experience: To qualify at the GS-5 level, you must have at least one FULL year specialized experience equivalent to at least the GS-4 grade level.  Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.  Specialized experience is defined as demonstrated experience as a Secretary or Administrative Assistant in a professional setting.  Experience includes: (1) a very basic knowledge of legal or quasi-legal processes; and (2) performance of general administrative task including answering phones, preparing and sorting correspondence, and using a filing system.


B. Education:  A Bachelor’s degree or four full academic years (120 semester hours or 180 quarter hours) above the high school level leading to such a degree.


C. Combination: A combination of education and specialized experience that totals 100% of the requirement for this grade level. (Only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable towards meeting the specialized experience requirement.)

If you qualify based in whole or part on education, you MUST submit transcripts.  Failure to provide transcripts will result in your receiving an “ineligible” rating.



To qualify at the GS-6 grade level, you must have at least one FULL year specialized experience equivalent to at least the GS-5 grade level.  Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.  Specialized experience is defined as demonstrated experience as a Secretary or Administrative Assistant in a professional setting.  Experience includes: (1) a basic knowledge of legal or quasi-legal processes; (2) performance of general administrative tasks including answering phones, data entry, writing correspondence, and using/maintaining a filing system; (3) assistance with the preparation of travel authorizations and vouchers; (4) review of file and legal documents for completeness following established office procedure; and (5) a demonstrated ability to solve workplace or organizational problems or create initiatives to improve workplace productivity.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM’s website:

Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements. Failure to provide the documents will result in you receiving an INELIGIBLE rating.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit:

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law.

Veterans Preference: If you are entitled to veteran's preference, indicate the type of preference you are claiming on your resume, and in the occupational Online Questionnaire  Your veteran's preference entitlement will be verified by the employing agency.


Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for this position.  Therefore, it is important that your resume supports your responses to the assessment questions.

There are several parts of the application process that affect the overall evaluation of your application:

1. Your resume which is part of your USAJOBS profile
2. Your responses to the online questionnaire
3. Your required and supporting documents, as outlined in the announcement

Category Rating will be used in the ranking and selection process for this position.  The categories are Best Qualified, Well Qualified, and Qualified.  Veterans’ preference rules for category rating will be applied.

Once the application process is complete, we will review your application to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume, supporting documentation, and responses to the (View Assessment Questions) will be made. The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills and abilities required for this position. Your resume must clearly support your self-elected responses to the occupational questionnaire/assessment associated with this vacancy announcement. In the event your self-elected responses to the occupational questionnaire/assessment cannot be verified within the contents of your resume, your rating will be adjusted accordingly, and may subsequently place you in a lower quality category. Please follow all instructions carefully. Errors or omissions may affect your rating.


As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:

Legal Knowledge – Knowledge of professional legal standards, generally accepted principles, theory, and best practices. Knowledge is typically used to determine the best approach to solving a complex issue or problem


Administrative – Knowledge of planning, coordination, and execution of variety of administrative and clerical duties on a daily basis as they relate to an organization.


Computer Skills - Uses machines, tools, or equipment effectively; uses computers and computer applications to analyze and communicate information in the appropriate format.


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To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at .


Important Note:

If you are a status applicant (current permanent Federal employee or former permanent Federal employee with reinstatement eligibility), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period.


Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code.  If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Officer.


If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

Recruitment methods and selection procedures will be based solely on merit after fair and open competitive, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non-disqualifying disability, sexual orientation, or age.


A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior.  The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete.  If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check.  Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.


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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Tuesday, April 22, 2014 to receive consideration.

§  To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

§  Click the Submit My Answers button to submit your application package.

§  It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

§  To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

§  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

All applicants are required to submit the following supporting document type(s):

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Cover Letter
   ·Other Veterans Document

Faxing Applications or Supporting Documents:

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1.   To fax your documents, you must use the following cover page provide the required information. The Vacancy ID is   1094756

2.   Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Tuesday, April 22, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1.   Click the following link to view and print the occupational questionnaire     View Occupational Questionnaire.

2.   Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items

3.   Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying.  It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed.  The Resume Builder is available at

Your application package must include:
• Resume showing relevant experience as written in your own words.
• Completed online Assessment Questionnaire or faxed OPM Form 1203FX.
• College transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
• Certificates, license, etc. (if applicable)
• Veterans Preference Documentation (if applicable)
      o If claiming 5 point preference:
         • DD-214 (member 4 copy or a copy that shows the nature of service)
         • If you are currently serving on active duty, an official Statement of Service from your command.

Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 day.

       o Other Official Documentation (e.g. copy of military orders, campaign documents such as: expeditionary award citation, etc.) that proves your military service was performed under HONORABLE conditions and that your service meets the OPM criteria for veterans preference to be awarded.
      o If claiming 10-point preference or greater:
         • DD-214 (member 4 copy or a copy that shows the nature of service) and;

An official statement dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veteran (i.e., the applicant) has a service-connected disability of 10% or more.


NOTE: If you submit an incomplete application, you will be given credit only for the information you provide. You are responsible for submitting all required documentation in support of your application in order to receive full credit for your experience, education, training, and/or veterans’ preference.

For additional veterans’ employment information please visit, or call 1-800-827-1000.


HR Assistant
Phone: (703)787-1446
Agency Information:
Office of the Secretary
1849 C Street
Washington, DC
United States


If you are rated as one of the best qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. After a selection is made all applicants for this position will be notified of their status either by letter or e-mail.

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