About the Agency
The incumbent serves as the Deputy Director in the Records and Filings Office, part of the
Office of the Executive Director. The Records and Filings Office (RFO) leads the agency’s
records and information management program, including policy development and training;
serves all official Commission documents; receives and processes most filings before the
Commission; processes public comments in all FTC rulemaking proceedings and other matters
that solicit public comments; supports the FTC’s mission by serving as program manager for
agency-wide electronic systems for storing and accessing agency documents, for tracking and
managing agency matters, for electronic filing of public comments, and for electronic filing of
public documents in FTC administrative litigation; formats and posts to the agency’s public web
site all filings in FTC administrative litigation and all public comments; stores and retrieves FTC
records on- and off-site; and manages the FTC’s agency-wide stenographic court reporting
contract. The transition to electronic recordkeeping is a key component of the RFO mission, in
coordination with the Chief Information Officer.
Please note: If you would like to be considered under the Merit Promotion process please apply to vacancy announcement number OED-RFO-2014-0005.
As Deputy Director, RFO, the incumbent assists the Director by managing day-to-day operations of a wide variety of records management matters and initiatives encompassing the full range of the office functions and programs. Serves as a full partner with the Director in charting the longer-range direction of the office. Works closely with the Director in developing office goals and objectives that support and align with OED and FTC strategic objectives.
Responsible for participating fully in the staff direction/administration of a comprehensive records and information management program, legal document processing program, and other RFO programs, and in directing activities of the office by planning, establishing, and prioritizing organizational goals, monitoring progress toward meeting goals, and measuring outcomes of key initiatives and programs.
Assists the Director in monitoring the accomplishments of RFO major initiatives. Proactively tracks the accomplishment of RFO goals and objectives. Independently follows up on staff assignments, projects, work plans, and other program initiatives to ensure required deadlines are met, action items are completed as directed, projects stay on schedule, and staff actively meets the Director’s objectives and expectations.
As the agency records officer, the incumbent is responsible for day-to-day oversight of the agency's records and information management program, ensures the FTC has up-to-date records management directives and policies, and serves as the primary agency liaison with NARA, and other oversight agencies.
Ensures RFO resources, including budget resources are used and applied in the most effective manner. Shares responsibility with the Director for the accountability and success of RFO programs and projects. Monitors the RFO’s progress toward organizational goals; assesses overall effectiveness, efficiency, and productivity; periodically evaluates and makes needed adjustments to goals; and administratively and technically directs and oversees the work of 8 – 10 staff in accomplishing goals and objectives, including establishing performance standards and appraising employee performance.
Manages RFO staff and provides technical direction to contractors, assigns work to achieve efficient performance, motivates staff, recognizes achievement and counsels staff and, as needed, initiates corrective action on performance and behavioral matters.
Coordinates and directs agency-wide projects where program and technical knowledge of records and information management, legal document processing, and RFO's other areas of responsibilityknowledge are key, prepares or oversees the preparation of significant documents for internal and external use, and oversees or collaborates on a broad range of matters in areas for which RFO is responsible, within the various FTC program areas.