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This Position Is No Longer Available


Job Title:  Contract Administrator (GS-1102-9/11/12/13)
Department:  Department Of Homeland Security
Agency:  U.S. Coast Guard
Job Announcement Number:  13-2045-HQ-DC-DHA

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
SALARY RANGE:
$47,923.00 to $107,434.00 / Per Year
OPEN PERIOD:
Wednesday, March 26, 2014 to Tuesday, June 10, 2014
SERIES & GRADE:
GS-1102-09/13
POSITION INFORMATION:
This is a full-time position. - This is a permanent appointment.
PROMOTION POTENTIAL:
13
DUTY LOCATIONS:
1 vacancy in the following location:
Lockport, LA View Map
WHO MAY APPLY:
These positions will be filled hrough Direct Hire Authority (DHA).  All applicants who meet the basic qualification requirements will be forwarded to the Selected Official for further consideration.  The "Rule of Three," Veterans Preference, and traditional rating and ranking of applicants does not apply to this vacancy.  For more information on Direct-Hire Authority: Http://www.opm.gov/directhire/factsheet.asp

 
SECURITY CLEARANCE:
Public Trust - Background Investigation
SUPERVISORY STATUS:
No

JOB SUMMARY:

About the Agency

Apply for this exciting position to support the CG missions of safeguarding our Nation's maritime interests in the heartland, in the ports, at sea, and around the globe.

For over two centuries the The U.S. Coast Guard has protected the maritime economy and the environment, we defend our maritime borders, and we save those in peril. This history has forged our character and purpose as America's Maritime Guardian - Always Ready for all hazards and all threats.  

This position is located in the Department of Homeland Security(DHS), U. S.  Coast Guard, Acquisition Directorate(CG-9), Office of Contract Operations, in Lockport, LA.

NOTE: This announcement will have two cut off dates of April 9, 2014 and May 9, 2014. To be considered at each cut-off date, ensure you submit a complete application package. If you do not, your application will be considered after the final closing date.

TRAVEL REQUIRED

  • Occasional Travel
  • Possible travel 1-5 days per month.

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U.S. Citizenship is required.
  • This position requires a National Agency Check with Inquiries (NACI).

DUTIES:

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The incumbent will serve as Contract Administrator with authority and responsibility to administer all contracts assigned to the Project Resident Office. This authority and responsibility extends to enforcement of all contract terms and conditions, resolution of contract problems, evaluation and negotiation of contractor proposed changes to the contracts, and other actions which assure proper performance by all parties to the contract.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

  • Planning and executing all contractual actions, monitoring contractor compliance with the contract and enforcing contractual terms and conditions
  • Coordinating with Project Manager and Procuring Contracting Officer in planning, reviewing of specifications and scheduling, correcting deficiencies, identifying potential problems and recommending alternatives and solutions
  • Serving as a negotiation team leader conducting the negotiation, considering all facts and circumstances surrounding a particular situation
  • Preparing all contractual and required file documentation necessary to support contract modification
  • Observing performance of contractors and government personnel to ascertain required services and supplies are being produced in accordance with the contract
  • Preparing timely responses to Congressional inquiries, Freedom of Information Act request or other sensitive correspondence


QUALIFICATIONS REQUIRED:

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You must meet all three requirements listed below; unless you are covered by an exception: 1) Completion of a 4-year course of study leading to a bachelor's degree with a major in any field, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

NOTE:  The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by
an accredited institution recognized by the U.S. Dept of Ed, and appears on a college or university transcript. AND
2) Completion of at least 4-years of experience in a contracting or related position, 1 year of which was directly related experience equivalent to the GS-12 level in the Federal service. Directly related experience must have involved the application of contracting principles, laws, regulations and procedures in planning, developing, implementing, and maintaining all aspects of the administration of one or more major systems contracts; applying knowledge of a procurement functional area sufficient to provide expert technical leadership, staff coordination, and consultation; formulating guidelines, implementing new developments, and providing policy interpretation; performing in-depth evaluations of the financial and technical capabilities, or the performance, of the contractor.

EXCEPTIONS TO QUALIFICATION REQUIREMENTS:
1) Applicants who have been in a GS-1102 position, at or above the GS-13 level, since January 1, 2000 without a break in service only need to meet the 1-year of directly related experience in order to qualify. The educational, training and additional years of contracting experience requirements do not apply to these individuals.
AND
3) Completion of all of the following mandatory training requirements: Mission Support Planning (Defense Acquisition University (DAU) (DAU CON 110 or equivalent); Mission Strategy Execution (DAU CON 111 or equivalent); Mission Performance Objective (DAU CON 112 or equivalent); Mission Focused Contracting (DAU CON 120 or equivalent); The DAU courses CON 101 Basics of Contracting and CON 104 Principles of Contract Pricing are no longer offered by DAU.  These two courses were replaced with CON 110, 111, 112 and 120.  There is no need for applicants to complete CON 110, 111, 112, and 120 if they previously completed CON 101 and 104 successfully.  Applicants can substitute CON 101 and CON 104 for CON 110, 111, 112 and 120.  Intermediate Contracting (DAU CON 202 or equivalent); Intermediate Contracting (DAU CON 204 or equivalent); Government Contract Law (DAU CON 210 or equivalent);  Advanced Business Solutions for Mission Support (DAU CON 353 or equivalent); Five Targeted Electives - each should be a minimum of 16 hours of assignment or individual specific learning identified as developmentally beneficial for the individual for career progression.  Electives can include formal training or education, seminars, conferences, special projects, or other developmental activities in the procurement field. Day-to-day work experience may not be used to fulfill elective requirements.  Substitution of DAU CON 301 (Executive Contracting) or DAU CON 333 (Management for Contracting Supervisors) completed prior to 9/30/03 is allowed in the following manner:  If DAU CON 301 was completed prior to 9/30/03, but not DAU CON 333: two electives are considered to have been met - DAU CON 353 and three out of the five electives are required.  If DAU CON 333 was completed prior to 9/30/03, but not DAU CON 301: one elective and the requirement for DAU CON 353 are considered to have been met - four out of the five electives are required.  If DAU CON 301 and DAU CON 333 were completed prior to 9/30/03: the DHS training requirements are considered to have been met.  NOTE: Only courses offered by the Defense Acquisition University (DAU) or by a recognized equivalent provider may be used to meet the training requirements.  

4) The agency may obtain a waiver for any individual not meeting the training requirements. The Coast Guard Head of the Contracting Activity must obtain the waiver from the DHS Chief Procurement Officer prior to the extension of an employment offer.

5) If you are currently employed with an agency other than DHS and seeking a lateral transfer AND you were promoted to an 1102 position at or above the GS-13 level (or equivalent) after 12/31/99 based on a waiver of the agency's training requirements, you will need to be approved for another training waiver before you can be hired into a GS-1102 position at or above the GS-13 level with DHS. If you were hired into your current GS-1102-13 or higher level position, with a non-DHS agency, based on an educational waiver, you will still have to meet the educational requirements stated in Qualification Requirements #1.
IN ADDITION TO MEETING THE BASIC QUALIFICATION REQUIREMENTS ABOVE, APPLICANTS MUST HAVE SPECIALIZED EXPERIENCE AS LISTED BELOW:
GS-9 level, applicants must possess one year of federal specialized experience equivalent to at least the GS-7 level. OR To substitute education for specialized experience, completion of 2 full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D., if related OR combination of education and experience.

GS-11 level, applicants must possess one year of federal specialized experience equivalent to at least the GS-9 level. OR To substitute education for specialized experience, completion of 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree, if related OR combination of education and experience.
 
GS-12 level, applicants must possess one year of federal specialized experience equivalent to at least the GS-11 level.
 
GS-13 level, applicants must possess one year of federal specialized experience equivalent to at least the GS-12 level.
 
Examples of specialized experience include: reviewing contracting or procurement actions to determine that proper specifications/purchase descriptions are included in solicitation documents; evaluating bids and proposals for compliance with applicable clauses; using a variety of contract methods and types; negotiating contract modifications, deviations, or extensions; performing bid analysis, determining bid responsiveness and responsibility; and final contracts.


This position has a positive education requirement.

If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

You are required to submit your unofficial college transcripts from an appropriately accredited educational institution in order to document completion of the educational requirements for this position.  Official transcripts will be required if selected.  

Information on Defense Aquisition University equivalent providers may be found at http://www.dau.mil/learning/appg.aspx.

All qualification requirements must be met by the closing date of the announcement.

HOW YOU WILL BE EVALUATED:

We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements.  If you meet the minimum qualifications you will be referred for consideration. 

  1. Knowledge of Federal Government contract administration and procurement regulations, policies, and precedents
  2. Knowledge of price/cost analysis
  3. Skill in negotiation techniques
  4. Ability to communicate both orally and in writing

To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

Please be aware that applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. If selected, at the time of appointment, selectees will be required to update the OF-306.  Certain responses on the form could pose a problem with suitability for employment determinations e.g., an affirmative answer to a conviction of a felony.

If you are selected for this position, you will be subject to a determination of your suitability for Federal employment.

Recruitment incentives may be authorized.

Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System. Visit Selective Service Registration

Moving expenses will not be paid.


If selection is made below the full performance level, the incumbent may be promoted up to the target grade without further competition, if all legal and regulatory requirements are met and when recommended by the supervisor.  However, promotion to the full performance level is not guaranteed and is dependent on successful performance at the lower grade level(s).

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

All selectees are subject to an appropriate investigation.

More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.

The United States Coast Guard (USCG) is an Equal Opportunity Employer.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, sex, sexual orientation, marital status, age, disability, or other non-merit factors.

USCG provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact 703-872-6303. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation

HOW TO APPLY:

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Applications for this vacancy must be received on-line by 11:59 p.m ET on the closing date of the announcement.  There are several parts of the application process that affect the overall evaluation of your application

    Resume
    Supporting documents, if requested

If applying on-line poses a hardship to you, the Help Desk listed on the announcement will provide assistance to ensure that applications are submitted on-line by the closing date.  You must contact the Help Desk prior to the closing date of this announcement to receive assistance.  Hours of operation:  Monday through Friday, 7:00 a.m. to 7:00 p.m. ET, excluding Federal holidays.

REQUIRED DOCUMENTS:

CTAP or ICTAP Eligibles must submit proof of eligibility consisting of a copy of your agency notice and a copy of your most recent performance rating.  Applicants who have special priority consideration rights under CTAP or ICTAP provisions must be well qualified for the position to receive consideration for special priority consideration.  

For more information about CTAP and ICTAP eligibility click here.

A copy of your transcripts from an accredited college or university must be submitted at the time of application.  If selected, official transcripts will be required.  

All documentation as outlined above must be received by the closing date of the announcement and must indicate the vacancy announcement number on the documents.  A fax cover sheet will be provided to you from the system, with number and instructions to transmit the requested documents.  The required documents will also be accepted by mail but must be received by the closing date of the announcement. The mailing address is COMMANDANT (CG-1211HQ),
ATTN CIVILIAN HUMAN RESOURCES, US COAST GUARD, 4200 WILSON BLVD STE 800 STOP 7130, ARLINGTON, VA 20598-7130.

AGENCY CONTACT INFO:

USCG Applicant Support
Phone: 866-656-6830
Fax: 000-000-0000
Email: mgshelp@monster.com
Agency Information:
United States Coast Guard
4200 Wilson Blvd.
Suite 800
Attn: Human Resource Service Center
Arlington , VA
20598
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once the announcement is closed, we will conduct an evaluation of your application and qualifications to determine your ranking.  The most qualified applicants will be referred to the hiring manager for further consideration.

To check the status of your application, log on to your USAJOBS account, click on "Application Status," and then click "More Information."  You may also opt to receive email notifications of application status changes by logging into your USAJOBS account and enabling notification alerts.   

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