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This Position Is No Longer Available

Job Title:  IT Specialist (DATAMGT)
Agency:  Smithsonian Institution
Job Announcement Number:  14A-JW-299220-MPA-NASM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$54,032.00 to $70,236.00 / Per Year
Monday, March 24, 2014 to Monday, April 07, 2014
Full-Time, Permanent - Federal
1 vacancy in the following location:
Washington DC, DC View Map
This position is open to current and former Federal employees with permanent status or reinstatement eligibility.  Individuals who are eligible for a special appointing authority may also apply; such as applicants with a disability, former Peace Corps volunteers, certain military spouses, veterans seeking a VRA/VEOA appointment, or veterans who have been separated from armed forces under honorable conditions after 3 years or more of continuous active service.
Public Trust - Background Investigation


About the Agency

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."


  • Not Required


  • No


  • Pass Pre-employment Background Investigation
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer


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  • Manages the collection information system, including application administration and support.
  • Plans, coordinates, and implements activities necessary to the effective operation and maintenance of the database.
  • Uses available software tools to assist with the creation of forms and reports to support the various museum functions.
  • Assists with the training of museum staff in the basic use of the TMS database through individual instruction, classroom sessions, and telephone support.
  • Actively participates on NASM's Digitization Oversight Committee.
  • Coordinates with appropriate NASM and OCIO staff on the movement of digital assets into the SI Digital Asset Management System (DAMS).
  • Develops and maintains comprehensive information on NASM’s digital assets and will generate reports for internal NASM and SI statistics.


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Experience: One year of full-time experience at the GS-07 level that is close or similar to the work of this job. The experience includes activities such as serving as a relational database administrator with digitization and metadata creation for digital assets in a museum or science center environment.

All applicants must have IT-related experience demonstrating each of the four competencies listed below.

1. Attention to Detail
2. Customer Service
3. Oral Communication
4. Problem Solving

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. 

Or Education: Two full years of progressively higher level graduate education leading to a master's or equivalent degree related to the position may be substituted to meet the experience requirements.

Undergraduate or Graduate Education: Degree in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management or degree that provided a minimum of 24 semester hours in one or more of the fields identified above and required the development or adaptation of applications, systems or networks.

For a full explanation of this option please see the Qualification Standards.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and/or proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Knowledge of relational database systems such as Gallery Systems-The Museum System, and programs such as MS SQL Server, SAP Crystal Reports and MS Access to include data structure, standards, and reporting needs.

2. Knowledge of museum collections classification schema such as AAT, TGN, CDWA, and Revised Nomenclature for Museum Cataloging to improve standardization and accuracy of data.

3. Ability to communicate in writing for the purpose of documenting standards, procedures, and aids for using the database; and to draft correspondence and other written materials using correct format, grammar, and spelling.

4. Ability to communicate orally for the purposed of training staff, to explain policies and procedures, corroborate or provide information, and solicit cooperation on work matters.

5. Ability to perform a range of administrative duties, including the ability to track the status of projects or assignments; prepare reports; and develop written policies and procedures.

6. Knowledge of current digital media formats and encoding standards for the purpose of digitizing the museum collection.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.


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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of prior federal service such as the latest SF-50, Notification of Personnel Action
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify.  If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign
    study, if applicable.
  • A recent performance evaluation
  • Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA
  • Proof of severe disability if you are requesting special placement consideration
  • Proof of eligibility for a military spouse appointment, such as a permanent change station military order
  • Proof of eligibility for any other special appointing authority not specifically mentioned here


Jan Williams
Phone: 202-633-6383
Fax: 5712584052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 5712584052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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