This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:HR Assistant (Military) D1106 GS-07

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:KSAR-1075477-14

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$39,179.00 to $50,932.00 / Per Year

OPEN PERIOD:

Monday, March 17, 2014 to Monday, March 31, 2014

SERIES & GRADE:

GS-0203-07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Topeka, KS View Map

WHO MAY APPLY:

Open to current members of the Kansas Army National Guard

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

A respected and honored agency unmatched in providing emergency response, recovery, safety and security to the people of Kansas and our nation, anytime, anywhere and under any conditions.

KANSAS NATIONAL GUARD

NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military skill in the Kansas National Guard and wear of the military uniform.  Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.  Applicants who are not currently serving in the Kansas National Guard must be eligible for immediate enlistment or appointment.  For enlistment/appointment information, contact 1-800-GO-GUARD (1-800-464-8273 for Army) or 1-800-TO-GO-ANG (1-800-864-6264 for Air Force). 

POSITION LOCATION:  JFHQ-Military Personnel Office (G1), Topeka, Kansas 

***This position is in the excepted federal civil service "under the authority of 32 U.S.C. 709."***

PERMANENT CHANGE OF STATION (PCS): PCS is not authorized based on a determination that a PCS move is not in the government's best interest.

BONUS/INCENTIVE PROGRAM:  Individuals on bonuses and/or incentives may be subject to recoupment. Contact your education office (Army) or retention office manager (Air Force), for further information. 

GRADE/RANK INVERSION:  Grade and/or rank inversion is strictly prohibited.


TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • Must be a current U.S. citizen
  • Under 5 USC 2108 & CFR 211, Veteran's Preference criteria does not apply
  • Kansas adheres to all Equal Employment Opportunity laws

DUTIES:

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This position is located in the Military Personnel Office (MILPO) of the Army National Guard. The purpose of this position is to serve as the final reviewer and procedural authority of personnel actions submitted to the MILPO by lower echelons. Work is to be performed in one or more of the following work areas: Officer or Enlisted Personnel Management; Retirement Points Accounting Management; Selected Reserve Incentive Program; Montgomery G.I. Bill; MOS Medical Review Board; Line of Duty investigations; and Funeral Honors/Casualty Assistance. Serves as a final reviewer of actions, which may include but are not limited to: accessions, promotions, transfers, boards, promotion eligibility; retirement eligibility; and actions that affect eligibility of educational or incentive benefits as well as sensitive, complex cases, which involve: allegations of inequitable, prejudiced, or similar treatment (e.g. issues of fraudulent enlistment or assignment; removal of military member from active or inactive status). Cases have major effects on career or service as they may result in unfavorable career separation or loss of status. Performs final review on file prior to review and action by a board, action officer, or others and insures that all levels of legal, medical, and administrative review have been completed. Summarizes salient facts and issues; analyzes case information; outlines options; and recommends appropriate action. Insures that regulatory requirements related to the specific action are met. Identifies gaps or inconsistencies in the record and initiates action or interviews personnel to obtain needed data. esearches and obtains all necessary relevant information regarding cases and issues and provides explanations and interpretations of rules, regulations, procedures, and requirements pertaining to actions taken or recommended. Drafts or prepares related correspondence for appropriate signature and enters data in automated systems, as needed. Retrieves data from information sources, both manual and electronic, for use in answering questions, responding to correspondence, or preparing reports or briefings. Insures completeness and proper forwarding of records to appropriate board. Provides advice and guidance to other personnel on actions in areas of expertise, as well as, advice, instructions, and interpretations, as needed, to lower echelons. Serves as the primary point of contact, coordinator, and advisor for questions regarding Military Funeral Honors and/or Casualty Assistance. Provides advisory services to family members of deceased military members (current and former) and serves as a liaison between the family and funeral directors and their assistants, Veterans Services Organizations, Veterans Affairs Offices, National Guard Bureau (NGB), Regional Casualty Assistance Coordinator, and other military services and/or members. Provides assistance to the family members by advising them of the deceased member’s entitlements and provides information or assistance with filling out any required forms. Maintains files and libraries of current funeral/casualty material including policies, procedures, and guidance from Department of Defense , NGB, Regional CAC, and the Veterans Administration. Coordinates with the Regional CAC, Funeral Home, Honor Guard, supporting military unit, and each Casualty Assistance Officer/Casualty Notification Officer to ensure all requests for funerals and casualty assistance are supported. Collects data from various sources for statistical purposes regarding Funeral Honors and Casualty Assistance, which may also be used to project budgetary requirements. Coordinates with NGB and Regional CAC for assistance and support in the conduct of training in the program. Performs other duties as assigned.


QUALIFICATIONS REQUIRED:

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General Experience:  Administrative or clerical experience, education, or training which demonstrates the candidate’s ability to perform the duties of the position. Experience using computer and automation systems.

GS-07 Specialized Experience: Applicant must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience performing personnel transactions. Experience working independently and setting priorities with very little supervisory control.   

Knowledge, Skills and Competencies: Applicants who meet the eligibility requirements will be further evaluated by the selecting supervisor based on the following competencies considered essential to perform the duties and responsibilities of the position. 

  • Knowledge of, and skill in applying a comprehensive body of military human resources rules, guidelines, and instructions to provide technical support in the assigned program area and to research, study and analyze all aspects of the assigned military function(s).
  • Ability to communicate effectively, both verbally and in writing.
  • Analytical skill and judgment as well as knowledge of the mission of the wing and other units serviced. 
  • Ability to analyze information, to determine it’s relevance, and to provide options to management/supervisors/military members regarding appropriate course of action. 


EDUCATION:

Substitution of Education for specialized experience – High school graduate or the equivalent may be substituted for 3 months of specialized experience. Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e. 36 weeks of substantially full time study, or 30 semester hours, or the equivalent) for 12 months of the required experience. For experience required in excess of 24 months, education in schools above the high school level may be substituted at the rate of one academic year of education for 6 months experience.


SECURITY CLEARANCE REQUIREMENTS: 

Selected applicant must meet the following security requirement option:  2

  1. Applicant must successfully pass an Access National Agency Check + Inquires (ANACI).
  2. Applicant must successfully obtain/maintain a Secret Security Clearance.
  3. Applicant must successfully obtain/maintain a Top Secret Clearance.
  4. Applicant must successfully obtain/maintain a Top Secret Clearance/SCI.

RANK/GRADE REQUIREMENTS: Open to military ranks/grades of E-3 through E-6.

MILITARY COMPATILITY:

*Assignment to a compatible military position is NOT required for application, but required for appointment.

  • EMOS: 42A

APPOINTMENT FACTORS:

This position is for the following categories:  1

  1. Enlisted   2. Warrant Officer   3. Officer   4. Non-Dual Status

This position is:  2

  1. Supervisory position   2. Non-Supervisory position

POSITION TENURE:  1

  1. Permanent   2. Indefinite/Reimbursable   3. Indefinite NTE Deployment + 30 days   4. Indefinite NTE 30 SEP 14   5. Temporary

HOW YOU WILL BE EVALUATED:

Applications for all positions will be evaluated against the basic qualifications for the position as stated in the general and specialized experience listed above.

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and/or supporting  documentation, a determination is made that you have inflated your qualifications and/or experience, your rating can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. 



BENEFITS:

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The federal government offers a comprehensive benefits package. Explore the major benefits offered to most federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.




OTHER INFORMATION:

CONTACT INFORMATION:



HOW TO APPLY:

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To apply for this position you must provide a complete application package which includes:
1. Your resume describing your military/civilian work history and experience in your own words (plagiarizing will eliminate your application from further consideration).

2. Your responses to the Occupational Assessment.
3. Any other documents specified in the Required Documents section of this job announcement.

NOTE: If you are using education to qualify for this position OR education is a mandatory requirement to meet qualifications, YOU MUST submit copies of official college transcripts issued by the university or universities.

APPLICATION MATERIALS MUST BE RECEIVED BY 11:59 PM EASTERN TIME ON THE CLOSEOUT DATE IDENTIFIED ON THE ANNOUNCEMENT. FAILURE TO PROVIDE COMPLETE INFORMATION MAY ELIMINATE YOU FROM FURTHER CONSIDERATION.

Please follow the instructions listed below for submitting the Occupational Assessment, TAG:Link to Full Questionnaire, and the required documents (read all instructions before you begin). You are solely responsible for the delivery of your materials. We are not responsible for incompatible software, illegible fax tranmissions, etc.

There are two options available to apply for our positions:
To begin, choose one of these options:

OPTION 1 - APPLYING ONLINE:

  • To begin the process, click the Apply Online button to create an account or login to your existing USAJOBS account. Follow the prompts to complete your application package and the Occupational Assessment.
  • If your resume is going to come from USAJOBS Resume Builder, you begin the process by clicking the Build New Resume button. NOTE: Your resume will be attached only to the online Occupational Assessment you complete and submit from this session, not to any questionaires you may already have saved or submitted.
  • If your resume is going to be one you prepared outside of USAJOBS Resume Builder, it will need to be uploaded.
  • You will be re-directed to Application Manager to begin the Occupational Assessment.
  • When logging into Application Manager you will see two options. These are "Existing Account" or "Create an Account." If this is the first time you have used Application Manager, please select "Create an Account."
  • To return to Application Manager at any time, simply go to http://applicationmanager.gov/.
  • You must submit a separate application package for each position you wish to apply for.
  • Follow the instructions to complete your application package.

How to upload documents after you have completed the Occupational Assessment and have logged out (this must be done prior to submitting your application):

  • Login to your USAJOBS account with your user name and password. Under "My Account" select "Application Status." This will take you to a screen displaying the vacancies you have applied for.
  • Under "Application Status" select "More Information" for the position you wish to upload additional documents to.
  • You will be re-directed to Application Manager to upload and/or review your application package.
  • Once you have been re-directed to Application Manager, select "Accept and Proceed."
  • Select "Add Documents" and then "Upload Documents: from the list to the left. Upload your documents. You will see "Upload Successful" when you are finished.
  • To ensure successful uploads to USAJOBS, please ensure your documents are saved in an accepted file format and are not password protected. Accepted file formats include: JPG, PDF, TXT, RTF, DOC, WPD, XFD, FDF, XFDF or HTM/HTML.

OPTION 2 - APPLY VIA FAX:

 




REQUIRED DOCUMENTS:

  • Resume

AGENCY CONTACT INFO:

Terry Spangler
Phone: (785)274-1160
Email: TERRY.W.SPANGLER.MIL@MAIL.MIL
Agency Information:
Kansas National Guard
Human Resources Office
2800 SW Topeka Blvd
Topeka, KS
66604
USA

WHAT TO EXPECT NEXT:

Once the online questionnaire is submitted, you will receive an acknowledgement email that your submission was successful. After HRO reviews your application, if you are found qualified, your application will be forwarded to the selecting supervisor who will, in turn, contact you to schedule an interview. If you are found not qualified, you will receive an email indicating your non-qualification.



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Job Announcement Number:

KSAR-1075477-14

Control Number:

364557500