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This Position Is No Longer Available

Job Title:  NARA Records Management Officer
Agency:  National Archives and Records Administration
Job Announcement Number:  JD1072161KLM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$124,995.00 to $157,100.00 / Per Year
Wednesday, March 19, 2014 to Tuesday, April 01, 2014
Full Time - Permanent
1 vacancy in the following location:
College Park, MD View Map
Status Candidates (Merit Promotion and VEOA Eligibles)
Public Trust - Background Investigation


Title was originally listed at "Director of Corporate Records Management". Official title is "NARA Records Management Officer".


In this position, you will serve as the Records Management Officer (RMO) in the Corporate Records Management staff within the Office of the Chief Operating Officer in College Park, Maryland. The RMO is the primary records manager for NARA, including its Washington, DC area and field locations. The incumbent works under the direction of the Chief Operating Officer and is responsible for the operation and administration of the Records Management Staff. The RMO is responsible for developing and coordinating the approval, dissemination and implementation of new policies and procedures as NARA increasingly adopts digital information and record formats in the performance of its work. 

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking.   If you want a career where you can see the difference your work makes, then join the National Archives!

For more information visit:

Who May Apply

Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities such as the Veterans Employment Opportunity Act (VEOA), Disabilities Program, etc.


  • Occasional Travel
  • 5% - Local travel only


  • No


  • U.S. Citizenship required
  • Background and/or Security Investigation required
  • Designated and/or Random Drug Testing required
  • Confidential Financial Disclosure Report required


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As NARA Records Management Officer, typical work assignments include:


·        Serving as NARA’s senior technical expert on agency-wide electronic and non-electronic records management issues; advising senior program managers, the Chief Operating Officer and the General Counsel’s Office on the adequacy of documentation, creation and management of agency records.

·        Leading, planning and managing NARA’s records management program for both core mission and administrative records, regardless of medium or format, devising new ways of managing records with a focus on those that are of a digital origin.

·        Directing a staff of records management professionals responsible for the implementation of NARA’s records management program, including ensuring management compliance with established records management guidelines and requirements.

·        Working closely and proactively with legal counsel and auditors within NARA to ensure that records/information assets are managed to ensure government accountability, protect the interests of the public and mitigate records-related litigation risks.

·        Participating in the NARA capital planning process for all major information systems. Advises program managers and IT managers on metadata requirements necessary to achieve accurate records management functionality in such systems.

·        Serves as a NARA representative to the Office of Management and Budget (OMB), the Congress and the press in matters relating to the records management of NARA-created records.


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GS-15 - Candidates must have had one (1) year of specialized experience equivalent to at least the next lower grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled. 


Examples of specialized experience for this grade level include:


Serving as a senior records manager responsible for leading, planning and managing an agency’s records management program regardless of medium or format; providing expert technical advice on electronic and non-electronic records management issues; leading the transformation of agency records management processes to address the challenges posed by electronic records; formulating, coordinating and overseeing the implementation and compliance of policy and guidance for recordkeeping in accordance with an agency’s strategic plan; coordinating with program managers to ensure that records creation, maintenance and disposition are in accordance with the Federal Records Act; working proactively with legal counsel and auditors within an agency to ensure government accountability regarding the management of records/information assets; keeping agency personnel current about records management principles and requirements through a focused communication plan; participating in the information systems design of records management functionality (including advising IT and program managers on metadata requirements); leading a records management staff in the redesign, implementation and compliance of an agency’s records management program.


Please refer to the Office of Personnel Management’s, Operating Manual:  Qualifications Standards for General Schedule Positions for further information


Time-in-Grade:   Time-in-grade requirements apply.   You must have one year of Federal service at the GS-14 level to be eligible for the GS-15.


Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies. We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.  

The required Competencies for this position are as follows:


·         Problem Solving

·         Interpersonal Skills   

·         Execution and Results

·        Customer Service

·         Leads Through Change  

·         Leads Teams  

·         Professional Credibility  


Based on the information you provided in your application package, we will assign you to one of three quality categories - Best Qualified, Well Qualified, or Qualified.  Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted.  Please follow all instructions carefully.   Errors or omissions may affect your rating.


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NARA offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information visit the following websites: or



This is a supervisory position. First-time supervisors serve a one-year probationary period.


Special Employment Consideration: Separate referral lists may be generated for applicants eligible to be appointed under a non-competitive special appointing authority.  Veterans (30% disabled), military spouses, Peace Corps/VISTA volunteers, and people with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the National Archives mission.  If you are a member of one of these groups, you may not have to compete with the public for federal jobs.  To determine your eligibility and to understand what documentation would be required with your application, please click on the appropriate link below.  If you have any questions regarding your eligibility, please contact the Human Resources Representative listed at the end of this job announcement.

·         Veterans:

·         Military spouse:

·         Individuals with Disabilities:

·         Peace Corps/VISTA and other miscellaneous hiring authorities:

If you are eligible and would like to be considered for one of these non-competitive appointments, please indicate the type of appointment you are seeking on your application and follow all other instructions for applying.

VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011:  If you are an active duty service member of the armed forces, Public Law 112-56, ensures that certain individuals do not lose the opportunity to be considered for Federal service (and awarded their veterans’ preference entitlements if applicable) despite not having a DD form 214 to submit along with the application package (resume).  Service members must submit with their application a certification from the armed forces that certifies that they are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.  For more information on VOW, see Veteran’s Information page -


Qualifications within 30 Days: You must meet all qualification requirements within 30 days of the closing date of the announcement. Please note that qualification claims will be subject to verification.


Interagency Career Transition Assistance Program:   If you are an eligible ICTAP applicant you may apply for special selection consideration.  You must meet minimum qualifications, including selective factors, experience, and education requirements (if applicable), and be rated well-qualified for the position (i.e., receive a score of 85 or above based on your responses to the Occupational Questionnaire).  You must provide a copy of your written notification of ICTAP eligibility or a copy of your separation personnel actions form with your application.  More information:  



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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on  Tuesday, April 01, 2014 to receive consideration.


§        To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

§        Click the Submit My Answers button to submit your application package.

§        It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

§        To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

§        To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


Faxing Applications or Supporting Documents:


You are encouraged to apply online. Applying online will allow you to review and track the status of your application.


NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1.    To fax your documents, you must use the following cover page provide the required information. The Vacancy ID is         1072161.

2.    Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Tuesday, April 01, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.


To complete the occupational questionnaire and submit via fax:


1.    Click the following link to view and print the occupational questionnaire        View Occupational Questionnaire.

2.    Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items

3.    Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.



The following documents must be received by the closing date of this announcement:


·         Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.

·         Responses to Occupational Questionnaire. 

·        Veterans Preference documentation (DD-214 - MEMBER 4 COPY or other copies that indicate character of discharge is preferable or equivalent, SF-15 and VA Letter as appropriate) if applying under VEOA.

·         Copy of SF-50, Notification of Personnel Action (such as promotion, reassignment, within-grade increase, or new appointment).

·         Copy of latest performance appraisal.

·         Persons with disabilities and others who are eligible for appointment under special appointing authorities (e.g., service with the Government Accountability Office {GAO}, Peace Corps, etc.) should indicate the type of appointment on your application and provide supporting documentation as provided by that authority.

        Copies of a certification from the armed forces stating/certifying that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date of the certification is signed.





Kim LaCoste
Phone: (314)801-0873
Fax: (314)801-0863
Agency Information:
Office of Human Capital
Staffing and Classification Br
1 Archives Drive - Room 370
Saint Louis, MO
63138-1002 Fax: (314)801-0863


Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  We will review your résumé and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants.  After making a tentative job offer, we will conduct a suitability and/or security background investigation.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.


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