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This Position Is No Longer Available

Job Title:  Administrative Officer
Agency:  U.S. Agency for International Development
Job Announcement Number:  14-0096-DM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$52,146.00 to $98,305.00 / Per Year
Thursday, March 13, 2014 to Wednesday, March 26, 2014
Full-time - Permanent
1 vacancy - District of Columbia, DC   View Map
USAID employees currently in permanent (career or career-conditional), competitive, civil service positions, including those eligible under the Career Transition Assistance Program (CTAP).


About the Agency

USAID is an independent Federal Agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world to support economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  The Agency operates in four regions of the world:  Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia.  USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct.  For more information on USAID please click on the following link:

The Bureau for Global Health, Office of Professional Development and Management Support (GH PDMS) is seeking an Administrative Officer to become a part of a dynamic team of professionals.  You will provide professional development and management services within a Bureau that is at the forefront of International Global Health issues.  You will perform a wide-range of cross-cutting duties in the areas of management analysis, facilities management, budget formulation and execution, and human resources management.  For more information on the job duties, please see the "duties" section of this announcement.  For more information on the Bureau for Global Health, please click on the following link: Bureau for Global Health.

This position is being advertised at the GS-9, GS-11, and GS-12 grade levels.  The salary ranges are as follows:

GS-9:   $52,146 - $67,787

GS-11: $63,091 - $82,019

GS-12: $75,621 - $98,305


  • Not Required


  • No


  • Time in grade must be met by the closing date
  • Must be able to obtain and maintain a SECRET level security clearance
  • Males born after 12/31/1959, must be registered with the Selective Service
  • 1 year probationary period may be required.


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As an Administrative Officer in GH PDMS you will:

  • Perform a wide range of cross-cutting and complex duties in the areas of management analysis, facilities management, budget formulation and execution, and human resources management and will serve primarily on one of two teams; personnel or administration support.
  • Plan for and provide a wide range of liaison services to support human resources administrative activities of a complex or specialized nature for an assigned organization, such as developing informational materials for widespread internal and external distribution based on knowledge of internal operations, USAID HR policies, budgetary constraints, and work priorities.
  • Gather information, identify and analyze issues, and develop recommendations to resolve complex organizational problems or develop and implement organizational policies and procedures across major agency organizations, such as for a regional office, Center, or major field installation.
  • Represent the Bureau on both intra- and inter-agency working groups on matters relevant to the functions of the office; you may serve as a COR/AOR or alternate. 
  • Plan and coordinate administrative aspects of office moves, office construction, and other facility improvements that require extensive coordination of property, services, and facilities such as furniture, equipment, telephones, and short-term storage.
  • Manage contracting for all procurements; review the organization's procurement actions for adequacy, appropriateness, procedural requirements and compliance with agency and appropriate federal procurement regulations.


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GS-9:  1 year of specialized experience equivalent to the GS-7 grade level OR master’s or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

GS-11:  1 year of specialized experience equivalent to the GS-9 grade level OR Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

GS-12:  1 year of specialized experience equivalent to the GS-11 grade level.

Examples of qualifying specialized experience includes experience managing and/or coordinating administrative functions involving multiple programs; determining the financial, personnel and material needs of an organization; coordinating or developing budget estimates and justifications, and ensuring that funds are used in accordance with the operating budget; collaborating with the Office of Human Resources in finding solutions to management problems that result from changes in work, policy, procedure or reorganizations; advising on procurements, negotiating contracts and agreements with government agencies, universities or private organizations; performing property and facilities management functions, and serving as a liaison with the Office of Security.  

Note: You must submit a transcript if you are using education to qualify at the GS-9 or GS-11 levels.  

Evaluation of Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration. For more information regarding evaluation of foreign education for federal employment, please visit the:

If you are interested in applying, you are encouraged to read the entire vacancy announcement.


We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100.   You will initially self-rate for this position based on your answers to the assessment questions.  Your application and supporting documents will be reviewed, and must show that you meet all requirements, including any education and/or specialized experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position.  If your application is incomplete, you will be ineligible for further consideration.

The assessment questionnaire is designed to measure the following competencies that are required for this position:

  • Administration and Management
  • Problem Solving
  • Planning and Evaluating
  • Customer Service
  • Oral Communication
  • Written Communication
Note:  Your answers to the assessments questions must be supported in your resume.  If your answers are not supported in the resume, this may affect your eligibility for further consideration. 

To preview questions please click here.


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DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

SELECTIVE SERVICE:  The Defense Authorization Act of 1986 requires that all male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment to this position.  For further information concerning Selective Service requirements, please visit

TESTING DESIGNATED POSITIONS: These are Testing Designated Positions (TDPs) under the Agency's approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency. 

CAREER TRANSITION PROGRAM:  This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.  You must also be well-qualified as exemplified by achieving an assessment score of 80 or higher.  For information on how to apply and what documents to submit as a CTAP eligible, please visit the following website:

Additional selections may be made from any certificate of eligibles that result from this announcement.

For more information please click on the following links:

EEO Policy Statement

Reasonable Accommodation


People with Disabilities

METRO ACCESS: This position is located at the USAID headquarters in the Ronald Reagan Building & International Trade Center, at 1300 Pennsylvania Ave., Washington, DC, within close proximity to metro access. 


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The following instructions outline our application process.  You must complete this on-line application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying on-line poses an extreme hardship, you must contact the human resources office no later than two business days prior to the closing date of this vacancy announcement.  An alternative application method will provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted.  

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.  

Step 1 - Review the Job Announcement
Before you apply, we suggest you review the entire job announcement.  Pay close attention to the Major Duties section and the How You Will Be Evaluated section where you will see the areas upon which your application will be evaluated and a link for previewing online questions.  

Step 2 - Create or Upload a resume with USAJOBS (

-Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the How You Will Be Evaluated section of the job announcement.  For resume tips, click here.

-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Online Application
If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Next" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Review and Confirm Your Submission
You will now have the option to upload a document or print fax cover-sheets for documents (see Step 6 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 6 - Submit Documents
You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload documents in one of two ways:
1.    Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application.  You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS.  Or
2.    You can upload a document to an existing application by logging into your USAJOBS account profile.  Click on "My Applications" and search for the vacancy.  Once you've located the vacancy, click on the vacancy and select "Apply Online."  Move through your existing application to the Documents page and select Upload in order to add a document to your application.  Be certain to review your complete application for confirmation that the document uploaded.  
In the Application Review section, you may verify acceptance of your documents in Career Connector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

Fax: Print a fax cover-sheet in Career Connector by following the "Faxing Supporting Documentation" instructions.  The fax number will be provided on the cover-sheet.

If you are having difficulty within the Career Connector system and need technical assistance please email the help desk at The help desk is available to assist you during the hours of 8:00 am- 4:30 pm EST. 


  • Resume showing relevant experience
  • Most Recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code "1" (career) or (career-conditional appointment ONLY), and type of position occupied.  If applying as a reinstatement eligible, please submit your resignation SF-50
  • Most recent copy of your performance appraisal
  • Transcripts - if attempting to qualify based on education or a combination of education and experience
  • If applying under any of the special appointment authorities, e.g. Peace Corps, VEOA, VRA, Schedule A, ICTAP, please submit documentation that confirms the eligibility you are claiming.


Deborah Melton
Phone: 202-712-0949
Fax: 202-216-3345
Agency Information:
United States Agency for International Development
1300 Pennsylvania Ave, NW
2.07-033, RRB/ITC
Washington , DC
Fax: 202-216-3345


Applicants are evaluated using an automated applicant assessment system.  After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for consideration and possible interviews.  After making a tentative job offer, we will conduct a suitability/security background investigation.  A final job offer is contingent upon a favorable suitability determination and a favorable SECRET level security clearance investigation and determination.

You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."  You will receive final notification via email when this vacancy has been filled. Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

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