Job Title: Special AssistantJob Announcement Number: 140017
Department: Legislative Branch
Agency: Library of Congress
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Thursday, March 13, 2014 to
Thursday, April 03, 2014
SERIES & GRADE:
WHO MAY APPLY:
Current Department Employees - CONSIDERATION UNDER THIS VACANCY ANNOUNCEMENT IS LIMITED TO THE PERMANENT AND INDEFINITE STAFF OF LIBRARY SERVICES, DUE TO BUDGETARY CONSTRAINTS. TEMPORARY NOT-TO-EXCEED (NTE) AND INDEFINITE NOT-TO-EXCEED (NTE) STATUS CANDIDATES ARE INELIGIBLE.
About the Agency
This position is located in Library Services, Preservation Directorate, Office of the Director.
By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
The incumbent provides technical, administrative, and program assistance in support of the Director's responsibilities for providing preservation services targeted to the needs of the Library's collections
through the management of the following organizational units: Binding and Collection Care Division, Conservation Division, Preservation Reformatting Division, and the Preservation Research and Testing Division.
The position description number for this position is 305425.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
The incumbent of this position will work a flextime work schedule.
This is a non-supervisory, bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
DUTIES:Back to top
Provides personnel, fiscal, administrative, and operational support in the day-to-day and the long-term management of preservation programs and services to the Director to meet the mission and program goals of the Directorate. Provides budget and procurement support, including budget formulation and execution, ensuring compliance with Library policies and procedures. Evaluates program effectiveness and evaluates means of improving complex program and management processes and systems encompassing difficult and diverse functions or issues impacting critical aspects of major Library programs.
Formulates and recommends policy. Acts at all times in a confidential manner with respect to policy decisions which might have labor-management implications and takes part in discussions with Library officers who formulate or effect labor relations policies. Serves as a member of the Preservation Directorate management team, participating in meetings and overseeing operations of the Directorate.
Serves as the primary liaison between the chiefs of the organizational units in the Directorate and the Director. Initiates, establishes, and maintains professional relationships with librarians, and other specialists, within the Directorate, throughout Library Services, and in other service units, to share resources and information and effectively serve the Directorate's best interests. Acts as a liaison with Library Services and administrative support offices to coordinate personnel actions, recruitment, promotions, awards, position classification, training, disciplinary and other actions. Assists and advises the Director with oversight of the performance appraisal and merit pay program across the divisions within the Preservation Directorate. Consults with and provides administrative services to managers.
Coordinates requirements and acts' as an expert on special preservation projects, advising top management on major issues and keeping them apprised of project progress and completion.
Organizes assigned projects; plans, organizes, and directs the team's work. Researches, identifies and gathers necessary data including legislative and program data and interviews with senior management, program officials, employees and supervisors. Assembles and evaluates information gathered; formulates findings, conclusions, and recommendations; presents results in written and/or oral form, which are well-organized, supportable and clearly expressed.
QUALIFICATIONS REQUIRED:Back to top
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Ability to plan, coordinate and execute sensitive and complex assignments that support the mission and program goals of an office.**
Ability to analyze organizational and operational problems and develop solutions.
Ability to plan, manage and coordinate special projects.
Ability to interact collaboratively with others in providing consultation or liaison services.**
Ability to communicate in writing.
Ability to communicate other than in writing.
No additional requirements to those listed above.
HOW YOU WILL BE EVALUATED:
The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
To preview questions please click here.
BENEFITS:Back to top
While it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.
The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.
Applicants must submit a complete application package that is received by the closing date of this announcement.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis.
The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.
Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.
Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.
HOW TO APPLY:Back to top
Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.
Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
(3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet.
Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact firstname.lastname@example.org , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).
WHAT TO EXPECT NEXT:
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when the vacancy has been filled.