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This Position Is No Longer Available

Job Title:  Student Trainee (Administration & Office Support)
Department:  Department Of Agriculture
Agency:  Agricultural Research Service
Job Announcement Number:  ARS-PATH-14-NPA-037

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$12.95 to $14.54 / Per Hour
Wednesday, March 12, 2014 to Friday, March 21, 2014
Full Time - Internships NTE 1 year
Few vacancies in the following location:
Fort Collins, CO View Map
United States Citizens


Find Solutions to Agricultural Problems that Affect Americans Every Day, From Field to Table

The Agricultural Research Service is seeking qualified students to participate in the 2014 Pathways Internship Program.  These temporary appointments are expected to begin in May and extend beyond the summer months.  Internships are open to individuals who have been accepted for enrollment or who are enrolled and seeking a degree (diploma, certificate, etc.) from a qualifying educational institution on a full or half-time basis.

Travel and relocation expenses will not be paid. 

This announcement will be used to fill full-time and part-time internship positions.

This Job opportunity announcement may be used to fill additional vacancies. 

Appointments may be extended in accordance with Pathways Program guidelines.


  • Not Required


  • No


  • Enrolled at least half-time at a qualifying educational institution
  • At least 16 years of age
  • Males born after 12-31-59 must be registered with Selective Service
  • Successful adjudication of fingerprint check
  • Suitable for Federal employment determined by a background investigation
  • US Citizenship is Required


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Interns who are assigned to a GS-0399, Student Trainee (Administration and Office Support) position assist professional and technical staff by performing miscellaneous clerical duties in support of the work of the office. Typical, but not all-inclusive duties are illustrated by performance of any combination of the following:
• Opening and distributing mail; preparing, receiving, reviewing, and verifying documents
• Maintaining office records; filing material; locating and compiling data or information from files
• Answering and referring telephone calls
• Typing a variety of material including draft reports, memoranda and correspondence using a personal computer and related word processing software


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Eligibility Requirements
All applicants must be currently enrolled or accepted for enrollment as a student on at least a half-time schedule at a qualifying educational institution in a certificate, degree, or diploma program. You will be required to provide documentation to support your eligibility for the program. See the How to Apply section for details.

Qualification Requirements
In addition to meeting the eligibility requirements, applicants must meet the qualification requirements outlined below in order to qualify.

GS-1: Enrollment in a high School diploma or GED program.

GS-2: High School diploma or equivalent

GS-3: Completion of 1 full academic year of post-high school study

GS-4: Completion of 2 full academic years of post-high school study or associates degree

GS-5: Completion of all requirements for a bachelor's degree or equivalent degree

GS-7: Completion of 1 full academic year of graduate level education or eligibility under the Superior Academic Achievement Provision after completing a bachelors degree

GS-9: Completion of all requirements for a master's degree or equivalent degree

GS-11: For research positions, completion of all requirements for a master's or equivalents degree
           For non-research positions, completion of all requirements for a PhD or equivalent degree

You must submit a copy of your academic transcripts OR a list of college courses with credit hours, dates completed, and grade point average or class ranking to verify education when applying for this position.  If this information is not provided, your education may not be appropriately evaluated and you may lose consideration for this position.  If you are selected for this position, you will have to provide an official copy of your transcripts prior to entering on duty.

Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.  It is your responsibility to provide such evidence when applying.  Please visit the Office of Personnel Management's website for additional information on this topic

All qualification and eligibility requirements must be met before the fingerprint check is initiated OR final employment offer is extended.


Your application package will be reviewed to determine if you meet eligibility and minimum qualification requirements. 



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A benefits package is not authorized.


Interns may be non-competitively converted to term or permanent appointments in the competitive service. To be eligible for conversion, an Intern must:

·    be a U.S. citizen;

·    have completed the required number of hours of work experience (generally, at least 640 hours) while enrolled as a full-time or half-time degree-seeking student;

·    have completed educational requirements from a qualifying institution;

·    have received a favorable recommendation by an official of the agency; and

·    Meet the qualification requirements for the position to which the Intern will be converted.


If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit Member 4 copy of your DD-214 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must submit an SF-15, Application for 10-Point Veterans' Preference plus the proof required by that form.

Reasonable Accommodation:  If you need a reasonable accommodation for any part of the application and hiring process, or have questions regarding reasonable accommodation and/or accessibility for any part of the application and hiring process, please contact the Disability Program Manager on 202-720-6161 or through the DC Relay Service on 202-855-1234 (TDD).


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Your complete application package must be received by 11:59 p.m. (Eastern Time) on Friday, March 21, 2014.   
You must apply online or by fax (see below for details). Applications sent by mail (including e-mail) or hand-delivered will not be accepted. Certain individuals are entitled to file a late application and must contact the Agency Contact listed below for details and application instructions.

Choose either Option A or Option B to apply for this position:Option A: Online Application

Click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire and upload (or reuse) supporting documents. You must click the Submit My Answers button at the end of the process.

Note: To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

To fax supporting documents that you are unable to upload:
1. Click here to print a fax cover page 
2. Complete all blocks on the cover page using Vacancy ID 1071202.  Documents will not be processed if information is missing.
3. Fax the completed cover page and your documents to 1-478-757-3144.

Option B:  Fax
If you cannot apply online, follow these steps to fax your complete application package.
1. Click the following link to print the occupational questionnaire View Occupational Questionnaire;
2. Click here to print the 1203FX form, which you will use to provide your responses to the occupational questionnaire; and  
3. Fax the completed 1203FX (all 6 pages), your resume, and supporting documents (including those specified in the Required Documents section below) to 1-478-757-3144.  The 1203FX will serve as the cover page for your fax transmission and must be placed on top of all other documents. 


Please include the documents outlined in the Required Documents section below.

Failure to follow these application instructions will result in loss of consideration


The following documents are required:

(1) Assessment questionnaire (completed online or submitted by fax using the 1203FX).
(2) Resume: Your resume may be submitted in any format.  For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., hours per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.

(3) Transcripts and/or Proof of Enrollment:

Current Students:

 A current transcript (unofficial transcripts are acceptable at this time) showing your schedule for the current and/or upcoming semester is sufficient proof of enrollment.

Enrollment verification for high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution.
b. Re-enrolled Students (a student re-entering school after taking time off): A letter from the registrar's office, on the university/college letterhead, showing you are currently enrolled for the upcoming semester will serve as proof of enrollment.

 If you are qualifying based on education, the transcript(s) submitted must document the educational requirements for this position. Education must be from an accredited educational institution. For a listing of accredited educational institutions, click here.

Please do not include your social security number on your resume or supporting document.


Cindy Prucha
Phone: (301)504-1581
TDD: 202-855-1234
Agency Information:
Agricultural Research Service
5601 Sunnyside Avenue
Beltsville, MD


Once the online questionnaire is received you will receive an acknowledgement email. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

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