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This Position Is No Longer Available

Job Title:  Clerical Assistant
Department:  Department Of The Treasury
Agency:  Bureau of the Fiscal Service
Job Announcement Number:  14-FS-277

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$33,742.00 to $43,870.00 / Per Year
Wednesday, March 12, 2014 to Friday, March 21, 2014
Career/Career Conditional - Full-time
1 vacancy - Philadelphia, PA   View Map
U.S. citizens who are:
1. Within the local commuting area and are Status Eligibles, CTAP/ICTAP eligibles, eligible for special hiring authorities (e.g., the Schedule A appointment for persons with disabilities, or covered by an Interchange Agreement), or VRA eligibles; OR
2. Individuals, no matter where you reside, who are VEOA eligibles.



About the Agency

If you do not meet any of the categories listed below, you may wish to apply under announcement 14-FS-295P, which is open for any U.S. citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply.

The employee performs standard and non-standard assignments involving different and unrelated
processes or methods in varying sequence, following accepted practices to resolve non-recurring
problems and meet deadlines. The work involves specialized clerical assistance pertaining to
program activities.


  • Not Required


  • No


  • Please refer to "Conditions of Employment."
  • Click "Print Preview" to review the entire announcement before applying.


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As a Clerical Assistant, you will:
-Interpret and adapt established guidelines to perform the more complex, interrelated, or
one-of-a-kind clerical processing procedures and resolve procedural problems.
- Assist in compiling statistical, administrative, and special reports and projects by
researching, gathering and assembling information from a variety of sources.
- Examine documents for completeness, discrepancies, sampling requirements, and other special
- Post transactions, documents, and entries to specialized records.


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You must meet the following requirements within 30days of the closing date of this announcement.

Specialized experience: For the GS-05, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service. Specialized experience for this position includes: 

-Posting transactions, documents, and entries to specialized records;
-Examining documents for completeness, discrepancies and other special requirements; and
-Providing miscellaneous office support such as answering and responding to referring calls, maintaining office files, copying materials for recurring and special purposes.
You may substitute education for experience as follows: four (4) years of education above the high school level.  (Please attach a copy of transcript or list of college courses designating semester or quarter hours earned to ensure proper credit.) OR
You may qualify by a combination of experience and education. The experience may have been gained in either the public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable:
For the GS-05, you must have held a position no lower than GS-03 in the preceding year under you latest non-temporary competitive appointment OR have held a position at GS-05 or higher under a non-temporary appointment at any time in the past.

The experience may have been gained in either the public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your résumé.


Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a “not qualified” determination.

Rating: Your application will be evaluated in the following areas: administrative support, claims research, time management, and customer service. Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position.  Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)) you must receive a score of 90 or better to be rated as “well qualified" to receive special selection priority.
To preview questions please click here.


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We will not pay relocation expenses.
- We may select from this announcement or any other source to fill one or more vacancies. 
- This is a bargaining unit position.
- We offer opportunities for flexible work schedules.

- Subject to a 1-year probationary period is required (unless already completed).
- Must successfully complete a background investigation.
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.  Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.


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The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday).  If applying online poses a hardship, please contact us by noon ET on the announcement's closing date. 

Fiscal Service provides reasonable accommodation to applicants with disabilities on a case-by-case basis.  Please contact us if you require this for any part of the application and hiring process.
To begin, either click the “Create a New Account” button and follow the prompts to register or if you previously registered, click the "Apply Online" button and follow the prompts.
You will be re-directed to Fiscal Service's CareerConnector system to complete your application process; answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents.  To protect your privacy, we suggest you first remove your SSN). Also, go to “My Account” to view and update your information, as necessary.

To complete, you must click the “Finish” button located at the bottom of the “Application Review” page.

To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

If you are experiencing system issues with your application, please contact the CareerConnector Help Desk at and/or the USAJOBS Help Desk.


A complete application includes 1. A résumé, 2. Vacancy question responses, and 3. Submission of any required documents.  Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible). 

All applicants are required to submit a résumé either by creating one in USAJOBS or uploading one of their own choosing.  (Cover letters are optional.)  To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé.  We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé tips.

CURRENT AND FORMER FEDERAL EMPLOYEES -- Documentation Relating to Your Federal Employment:
- Submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status.  (The “position occupied” block on the SF-50 should show a “1” and your “tenure” block should show a “1” or “2”.)
-If you are currently on a Veterans Recruitment Appointment (VRA), submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc.
- Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

PERFORMANCE APPRAISAL: Submit a copy of your most recent completed annual performance appraisal which includes the final rating. If it is not dated within the last 18 months or if you have not received a performance appraisal, please explain why in your application.

CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents.

If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, VEOA, VRA, Schedule A Disability, etc.), please see applicant guide for required documentation. In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide.

EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent.  An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.

If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.


Applicant Call Center
Phone: 304-480-7300
Fax: 0000000000
Agency Information:
Bureau of the Fiscal Service
*** Please see the "How to Apply" section ***
Parkersburg, WV
Fax: 0000000000


You may check the status of your application for this position at any time by logging onto the USAJOBS “My Account” tab and clicking on “Application Status”. For a more detailed update of your application status, you may click on “more information.”

Please notify us if your contact information changes after the closing date of the announcement.  Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

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