Job Title: Budget AnalystJob Announcement Number: 24WS-2014-0040
Department: Department Of Agriculture
Agency: Animal and Plant Health Inspection Service
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Wednesday, March 12, 2014 to
Tuesday, May 6, 2014
SERIES & GRADE:
Full Time -
WHO MAY APPLY:
This announcement is open to all United States citizens. (Current and Former Federal employees may also apply to Merit Promotion announcement #6WS-2014-0027.)
Public Trust - Background Investigation
About the Agency
This position serves the Wildlife Services (WS) program. The incumbent is responsible for maintaining, monitoring, and analyzing the budget for the Hawaii/Guam State Program, which has an annual budget of $9.5 million. Approximately 94 percent of that funding is received from over 46 cooperative agreements, i.e. reimbursable, interagency, and trust fund agreements. The incumbent also has responsibility for performing and coordinating a variety of data processing and program records keeping.
APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response
- You must be a US Citizen or US National.
- Males born after 12/31/59 must be registered with the Selective Service.
- Subject to satisfactory completion of one year probationary period.
DUTIES:Back to top
The duties may include, but are not limited to:
-Participates in the development of financial and budgetary forecasting and execution of complex Hawaii/Guam State budget, recommending adjustments to accommodate variations in program requirements.
-Monitors and analyzes procurement/payment of all credit card purchases through the use of agency software (PCMS), ensuring validity and fiscal integrity and contacting submitting parties to resolve questions and problems.
-Maintains and manages a control ledger for each of over 46 project accounts in addition to federally appropriate funds.
-Monitors the complex flow of funds through the individual cooperative financial agreement budgets.
-Accurately reconciles all project accounts and federal funds on the control ledger to monthly National Finance Center accounting reports and prepares accounting adjustment documents.
-After analysis of each project’s financial data, prepares the appropriate bill for each project in accordance with the cooperative agreement, maintains related files and documents, tracks the payment of bills, and follows up on delinquent payments.
-Provides monthly fiscal reports to the Administrative Officer and District Supervisors for their use in properly managing their program funds and provides information and interpretation of Department budgetary procedures, practices, and regulations to District Supervisors and their staff.
-Develops systems and devices for gathering and dispersing financial data and information, develops procedures for controlling obligations and expenditures for State and District Offices, and develops computerized spreadsheets for use in responding to inquiries from Headquarters, Cooperators, Field offices, and the public regarding expenditures.
QUALIFICATIONS REQUIRED:Back to top
Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following experience and/or education, as identified by grade level.
FOR THE GS-9 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-7 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
-Applying budget and financial processes and procedures to a variety of complex program activities.
-Conducting budget forecasts and estimates for technical accuracy.
-Having experience with and comprehensive knowledge of reimbursable agreements and reallocation of funds for a budget subject to uncertainty, change, and strict deadlines.
-Having knowledge of information gathering techniques related to fiscal management and business planning.
Master's or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree in Accounting, Business, Finance, or Marketing. Equivalent combinations of education and experience are qualifying for this grade level.
TRANSCRIPTS are required if:
-You are qualifying for the position based on education.
-You are qualifying for this position based on a combination of experience and education.
This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts
COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-9 GRADE LEVEL: Applicants may have combinations of successfully completed education and experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Administrative and Management Positions
-As a condition of employment, satisfactory completion and favorable adjudication of a background investigation and/or fingerprint check may be required for this position.
-Work requires ability to move around the office and carry items up to 20 pounds.
HOW YOU WILL BE EVALUATED:
Applications will be evaluated in accordance with Office of Personnel Management’s (OPM) Delegated Examining Procedures using category rating. Applicants who meet basic minimum qualifications will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. Category placement will be determined based on applicants’ quality of experience and the extent they possess the following knowledge, skills, and abilities (or competencies):
-Ability to apply the methods, principles, and techniques used to formulate, present, control, and execute federal budgets
-Knowledge of computer technology and automated financial management systems
-Knowledge of administrative programs, policies, and procedures
-Leadership and supervisory skills
-Oral, written, and interpersonal skills
The questionnaire will assess your qualifications for the job, and will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. Your ratings in this Assessment Questionnaire are subject to evaluation and verification based on the documents and references you submit.
Later steps in the selection process are specifically designed to verify your ratings. Attempts to falsify information; inflate your qualifications or providing inaccurate information on federal documents may be grounds to adjust your rating or to not select you. Errors, omissions or providing inaccurate information on federal documents may affect your eligibility. If selected providing inaccurate information on federal documents could also be grounds for dismissing you from the position/agency. Please follow all instructions carefully.
To preview questions please click here.
HOW TO APPLY:Back to top
Please read the entire announcement and all the instructions before you begin. The following instructions outline our application process.
- You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
- We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office during business hours well before the closing date for an alternate method. All hardship application packages with supporting documents must be submitted no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing.
- This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
Create a USAJOBS account (if you do not already have one) at www.usajobs.gov. It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.Step 2:
Create a Resume with USAJOBS or upload a Resume into your USAJOBS account. You may want to customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. In addition, your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).Step 3:
Click "Apply Online" and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required. You can update your application or documents anytime while the announcement is open. Simply log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application” to continue.
You must submit a complete Application Package, prior to 11:59, ET, on the closing date of this announcement. The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.
- Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.
- College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required prior to entering on duty. All education must have been successfully completed and obtained from an accredited school, college, or university. Foreign education must be evaluated by an approved organization. For additional information, refer to the U.S. Department of Education web site at http://www.ed.gov. All transcripts must be in English or include an English translation.
- DD-214 (Member 4 Copy) if claiming Veterans’ Preference. Veterans claiming 10 point preference must also submit a VA Letter and an SF-15 Application for 10-point Veteran Preference. Current active duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.
- Other required documents may include:
- CTAP/ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, Notice of Proposed Removal, or appropriate OPM/Agency certification; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position from which you will be separated.
WHAT TO EXPECT NEXT:
If you set up your USAJOBS account to send automatic email notifications, you will receive an email acknowledging: 1) the submission of your online Occupational Questionnaire and resume was successful, 2) if you were referred to the selecting official for consideration, and 3) if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted. We expect to make a final job offer within 40 days after the closing date of the announcement.