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This Position Is No Longer Available

Job Title:  Supervisory Instructional Systems Specialist
Agency:  National Archives and Records Administration
Job Announcement Number:  JD1068837SHM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$124,995.00 to $157,100.00 / Per Year
Tuesday, March 11, 2014 to Friday, March 28, 2014
Full Time - Permanent
1 vacancy in the following location:
College Park, MD View Map
Status Candidates (Merit Promotion and VEOA Eligibles)
Not Applicable



You will serve as a Supervisory Instructional Systems Specialist and Director of the National Records Management Training Program.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking.   If you want a career where you can see the difference your work makes, then join the National Archives!

For more information visit on the College Park facility, visit

Who May Apply

Applications will be accepted from current and former competitive service Federal employees and people eligible under special hiring authorities such as the Veterans Employment Opportunity Act (VEOA), Disabilities Program, etc.


  • Not Required


  • No


  • U.S. Citizenship required
  • Background and/or Security Investigation required
  • Confidential Financial Disclosure Report required
  • Relocation expenses will not be paid


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- Serves as the Agency's foremost authority on records management training for external audiences, including NARA's expert for professional design, development, administration, advisory, testing, measurement, and evaluation of government records management (RM) training services.   Formulates policy for the creation, implementation, and ongoing management of a national NARA RM training program.   Coordinates policy development with senior NARA managers, offices, stakeholders and constituent groups as appropriate. 

- Provides program management and leadership for the Chief Records Officer in administration of the nationwide, integrated program of RM training for Federal agencies.    Analyzes the program and develops recommendations for strategic planning and improvement or necessary corrective action; monitors and reports on progress remedying deficiencies.   Formulates and tracks national annual RM training budget.   Provides leadership and authoritative technical assistance to national teams and other groups in the implementation of instructional materials, curriculum review, and other related activities, providing assignments and assessing success of results.   Leadership and technical assistance extends to both face-to-face instructor-led training, and virtual and online synchronous and asynchronous training.   Maintains a national RM training plan. 

- Analyzes, devises, develops, and oversees national training proposals and/or solutions to problems requiring departure from previous procedures.   Evaluates training methodologies and potential training contractors or other outside sources for possible use in NARA RM training.   Oversees the design and implementation of systems to evaluate the results and effects of various training programs and experiences.   Assists with developing requirements for RM training contracts, reviews contractor submissions, and makes recommendations for contract awards.   Acts as contracting officer technical representative (COTR) for national RM contracts related to training or certification. 

- Actively pursues a broad range of instruction opportunities such as distance learning, web based instruction, virtual classroom, and teleconferences.   Identifies opportunities for piloting various instructional methods and evaluates the success of each completed effort.   Recommends national implementation as warranted.   Manages a variety of projects and initiatives to meet all requirements (especially 2.3 and 2.4) of the "Managing Government Records Directive (OMB/NARA M-12-18). 

- Coordinates efforts related to meetings, events, or conferences with Federal agencies where NARA is the lead or a significant participant.   Solicits and presents ideas, advises senior managers on human and financial resource requirements, coordinates with local planning/execution teams.   Evaluates the success of meetings and events and directs improvements as appropriate.   Organizes and participates in joint training review and development committees, including representatives from internal NARA units as well as Federal, Congressional, Judicial, or state and local officials.   Represents NARA in Government and professional organizations concerned with RM training including, but not limited to Federal Training Interagency councils.   Coordinates with Federal agencies on training partnerships.   Coordinates with NARA and client agency senior officials as required.   Represents RM interests on agency-wide training committees. 

- Manages NARA's Certificate of Training in Federal Records Management Program.   Maintains data on program participants.   Issues individual participant certificates upon successful completion of program.   Holds record copy of all documentation related to the program. 

- Supervises the performance of subordinate supervisors and program development staff.   Plans and schedules the work of subordinates; makes assignments to subordinates based on priorities, consideration of the difficulty and the requirements of the work, and the capabilities of the employees; evaluates their overall performance and reviews appraisals prepared by subordinate supervisors; gives advice, counsel, or instructions to individual employees on performance and work matters; hears and resolves employee complaints referred by subordinate supervisors; reviews and acts upon disciplinary actions; ensures that job descriptions accurately depict the actual work requirements; recruits and selects candidates for positions, reviews and approves selections made by subordinate supervisors, and recommends selections to the Chief Records Officer as appropriate; recommends or approves awards and other forms of employee recognition; identifies training needs of subordinates and makes provisions to satisfy those needs.


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GS-1750-15 - You must have a degree from an accredited institution* that included or was supplemented by at least 24 semester hours appropriate to the work of the position to be filled. The course work must have included study in at least four of the following five areas:  learning theory, psychology of learning, or educational psychology; instructional design practices; educational evaluation; instructional product development; computers in education and training.


In addition, you must have one year of specialized experience equivalent to the GS-14 level in the Federal government performing instructional systems design (including adult learning and distance-learning training strategies), archival or records management, contract management, budget management, and supervision.


Please refer to the Office of Personnel Management's "Operating Manual:  Qualifications Standards for General Schedule Positions" for further information:


* Foreign Education — Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.  Private U.S. organizations that specialize in interpretation of foreign educational credentials (commonly called credential evaluation services) provide this service.  If you wish your foreign education to be considered for this vacancy, you must submit a copy of your credential evaluation document.  For more information, see

Time-in-Grade:   If you have held a non-temporary General Schedule (GS) position in the Federal government in the past 52 weeks - and you are not applying under a Special Hiring authority (e.g., Disabilities Program, etc.) - there is a time-in-grade (TIG) requirement for this position.   If applicable, you must have one year of Federal service at the GS-14 level to be eligible for this position at the GS-15 level.


Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies. 

We will evaluate each applicant who meets the basic qualifications on the competencies related to the position.  The required competencies are: 

- Problem Solving

- Execution and Results

- Customer Service

- Managing Human Resources

- Leads Through Change

- Leads Teams

- Professional Credibility 

Based on the information you provide in your application package, we will assign you to one of three quality categories - Best Qualified, Well Qualified, or Qualified.  Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted.  Please follow all instructions carefully.  Errors or omissions may affect your rating.


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NARA offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information, visit the following websites: or



Special Employment Consideration: Separate referral lists may be generated for applicants eligible to be appointed under a non-competitive special appointing authority.  Veterans (30% disabled), military spouses, Peace Corps/VISTA volunteers, and people with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the National Archives mission.  If you are a member of one of these groups, you may not have to compete with the public for Federal jobs.  To determine your eligibility and to understand what documentation would be required with your application, please click on the appropriate link below.  If you have any questions regarding your eligibility, please contact the Human Resources Representative listed at the end of this job announcement.

·          Veterans:

·          Military spouse:

·          Individuals with Disabilities:

·          Peace Corps/VISTA and other miscellaneous hiring authorities:


If you are eligible and would like to be considered for one of these non-competitive appointments, please indicate the type of appointment you are seeking on your application and follow all other instructions for applying.


VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011:   If you are an active duty service member of the armed forces, Public Law 112-56, ensures that certain individuals do not lose the opportunity to be considered for Federal service (and awarded their veterans' preference entitlements if applicable) despite not having a DD form 214 to submit along with the application package (resume).   Service members must submit with their application a certification from the armed forces that certifies that they are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.   For more information on VOW, see Veteran's Information page -


Qualifications within 30 Days: You must meet all qualification requirements within 30 days of the closing date of the announcement.  Please note that qualification claims will be subject to verification.


Probationary Period:   If you are a first-time Federal supervisor, you will be required to serve a one-year probationary period.


Financial Disclosure:  If selected for this vacancy, you will be required to file an OGE Form 450, Confidential Financial Disclosure Report.


Interagency Career Transition Assistance Program:   If you are an eligible ICTAP applicant, you may apply for special selection consideration.  You must meet minimum qualifications, including selective factors, experience, and education requirements (if applicable), and be rated well-qualified for the position (i.e., receive a score of 85 or above based on your responses to the Occupational Questionnaire).  You must provide a copy of your written notification of ICTAP eligibility or a copy of your separation personnel actions form with your application.  More information:


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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, March 28, 2014 to receive consideration.


§        To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

§        Click the Submit My Answers button to submit your application package.

§        It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

§        To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

§        To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


Faxing Applications or Supporting Documents:


You are encouraged to apply online. Applying online will allow you to review and track the status of your application.


NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1.    To fax your documents, you must use the following cover page provide the required information. The Vacancy ID is         1068837.

2.    Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Friday, March 28, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.


To complete the occupational questionnaire and submit via fax:


1.    Click the following link to view and print the occupational questionnaire        View Occupational Questionnaire.

2.    Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items

3.    Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


The following documents must be received by the closing date of this announcement:


·         Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.

·         Responses to Occupational Questionnaire. 

·         College transcripts. "Unofficial" transcripts are acceptable. (If hired, an official college transcript will be required.)

·         Veterans Preference documentation (DD-214 (member 4 copy or oher copy that indicates character of discharge) or equivalent, SF-15 and VA Letter as appropriate) if applying under VEOA or VRA.

·         Copy of SF-50, Notification of Personnel Action (such as promotion, reassignment, within-grade increase, or new appointment) if a current or former Federal employee.

·         Copy of latest performance appraisal if a current Federal employee.

·         Persons with disabilities and others who are eligible for appointment under special appointing authorities (e.g., service with the Government Accountability Office {GAO}, Peace Corps, etc.) must indicate the type of appointment on your application and provide supporting documentation as provided by that authority.

        Copy of a certification from the armed forces stating that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date of the certification is signed, if applicable. 




Sherry L. Haskins-Acosta
Phone: (760)330-1887
Agency Information:
Saint Louis, MO


Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  We will review your résumé and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants.  After making a tentative job offer, we will conduct a suitability and/or security background investigation.  A final job offer for this position is typically made within 40 days after the closing date of the announcement. 

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