and notifies staff members of telephone calls and visitors to the office.
access to the office and ensures that only visitors properly cleared are
messages from, and gives messages to, visitors and callers when staff members
to inquiries, providing general information regarding office programs.
and routes mail by determining subject matter and organizational designation.
controls and processes mail which requires special handling, e.g., message
forms, registered, certified, security, classified, etc.
outgoing material for dispatching.
outgoing mail on a daily basis according to type of mail, e.g., regular,
certified, return receipt, international, packages, etc.
attorneys in rush matters when incoming material is needed immediately for
receipt of Federal Express and hand deliveries, and prepares and notifies
appropriate staff member of receipt.
witness records, assists witnesses in completing forms and advises on allowable
reimbursement for travel as well as the preferred methods of travel to court,
and other important administrative matters.
postage metering machine is checked for proper amounts and that chips are
installed and updated as required.
checks that are not forwarded on day of receipt due to lateness of arrival.
timesheets, leave slips and premium pay requests for employees upon request
from employee, supervisor, or Human Resources.
and assists employees and supervisors on how to operate the automated timekeeping
system (webTA) as well as assists with any problems that they may have with the
to written and unwritten policies, regulations and procedures pertaining to
time and attendance reporting to ensure compliance.
duties as assigned.