This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary

Department:Department Of Agriculture

Agency:Forest Service

Job Announcement Number:14-0517-14649DP-JS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$39,179.00 to $46,445.00 / Per Year

OPEN PERIOD:

Wednesday, March 05, 2014 to Monday, March 17, 2014

SERIES & GRADE:

GS-0318-07/08

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

2 vacancies in the following location(s):
Nevada City, CA View Map
Quincy, CA View Map

WHO MAY APPLY:

US Citizens and Nationals; no prior Federal experience is required.

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

Due to technical difficulties and some applicants’ inability to submit applications, this position is being extended through Monday, March 17, 2014.

A career with the Forest Service will challenge you to manage and care for more than 193 million acres of our nation's most magnificent lands, conduct research through a network of forest and range experiment stations and the Forest Products Laboratory, and provide assistance to State and private forestry agencies.

It's an awesome responsibility - but the rewards are as limitless as the views.

This position is being concurrently announced under Merit Promotion Announcement Number 14-0517-14649G-JS . Current or former Federal employees may apply to both announcements, but should be sure to apply to the Merit Promotion Announcement in order to avoid losing consideration since different referral criteria apply to each type of announcement. Disabled veterans, candidates with 3 or more years of active duty military service, and candidates eligible for special hiring authorities may apply to the Merit Promotion Announcement if they meet the criteria outlined in the announcement and submit supporting documentation.

This position is located on Tahoe National Forest.

This position is located at a Forest Service Supervisor’s Office and is responsible for providing administrative, secretarial, and clerical assistance to the Forest Supervisor. This position serves as a personal assistant with responsibility for maintaining effective communication channels with internal and external contacts. The incumbent assists the Forest Supervisor in dealing with very confidential and controversial matters. The supervisor directs the staff primarily through face-to-face meetings and interactions.

For additional information about the duties of this position, please contact Eliseo Ilano at eilano@fs.fed.us.

The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.

DUTIES:

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Duties listed are at the full performance level

  • Receives all visitors and telephone calls for the Forest Supervisor. Determines the nature and purpose of calls, gathers background information, and refers to appropriate responder, i.e. Forest Supervisor, staff member, or personally handles the matters.
  • Serves as liaison between the Forest Supervisor and the staff and Rangers. Anticipates need for and conducts research for information, and obtains data from files and records. Provides advice to subordinate personnel on the Forest Supervisor’s policies, directives and instructions. Follows up to assure instructions are carried out and action taken.
  • Maintains the Forest Supervisor’s daily calendar, making appointments and arranging conferences and meetings without specific prior approval, based on knowledge of the Forest Supervisor’s schedule and priorities. On own initiative, makes arrangements for such meetings by reserving space, setting the specific time, and contacting all personnel expected to attend.
  • If necessary, arranges for transportation and lodging for participants. Transmits agenda and all necessary background material to participants and advises them of the topics to be discussed. Arranges travel and lodging for the Forest Supervisor and files required vouchers for reimbursement.
  • Controls all correspondence. Receives all incoming unclassified mail for the Forest Supervisor and maintains a daily log of official mail. Determines whether correspondence should be brought to the attention of the Forest Supervisor, Staff Officers, other appropriate personnel, or handled personally. Follows up on incoming mail to insure timely and appropriate action. Reviews all outgoing correspondence for neatness, accuracy, adherence to established format, and adherence to the Forest Service policies. Drafts correspondence, such as routine official correspondence, memoranda regarding confidential union and/or personnel related issues, social and personal acknowledgments, congratulatory letters, and routine office reports. Ensures proper spelling, punctuation, grammar, and formatting.
  • Records and transcribes the minutes of the Forest Leadership Team meetings, determining and controlling sensitive and confidential matters, and assigning/following up on actions. Gathers material for use in reports, presentations, and responses for the Regional Forester. Maintains a file of up-to-date PowerPoints to use in presentations, and makes travel and location arrangements for such presentations.
  • When the Forest hosts large conferences, arranges a secure meeting place, and sends information to the participants concerning such matters as hotel accommodations, transportation to and from the meeting location, social arrangements, and administrative matters while the participants are on location.
  • Serves as an assistant to the Forest Freedom of Information Act (FOIA) Specialist. Assists with creating FOIA case files, coordinating records search, and reading the "responsive" documents to determine whether the information is releasable.
  • Serves as back up for the Records Manager and files electronic mail in the proper file designations for the program area.


QUALIFICATIONS REQUIRED:

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You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.

GS-7: One year of specialized experience equivalent to at least the GS-6 grade level; one full year (18 semester hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example Business Administration); and/or combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university. Examples of specialized experience are: making recommendations for procedural changes to established procedures used in clerical or administrative work processes, such as correspondence control methods, or office workflow improvements; serving as an organization’s focal point for coordination of all procurement activities with central administrative staff; planning and coordinating a variety of office support services; assembling and preparing routine written products; assisting in researching or analyzing well established or procedural program issues by performing duties such as gathering background information or preparing standard reports; reviewing program records and data.

GS-8: One year of specialized experience equivalent to at least the GS-7 grade level; 18 months (27 semester hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example Business Administration); and/or combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university. Examples of specialized experience are: providing clerical and administrative support and assistance on a full range of programs, policies, relationships and activities; maintaining calendar of events for supervisor and program officers, including all necessary travel arrangements; receiving and screening telephone calls; composing letters and memoranda, reviewing draft or final correspondence prepared in program areas for signature or approval of the supervisor; supporting all leadership team activities and providing staff support for that group.

In addition to meeting experience and/or education requirements, you must self certify possession of the following skills as appropriate. Applicants may be required to provide proof of proficiency if selected for the position. 40 words per minute typing speed.

To receive consideration for this position, you must meet all qualification requirements by the closing date of the announcement.


REQUIREMENTS:

May be subject to satisfactory completion of one year probationary or trial period. 

HOW YOU WILL BE EVALUATED:

You will be evaluated in accordance with the category rating procedure as defined in the USDA Demonstration Project Plan. Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. Eligible applicants will be further evaluated against criteria for placement in the Quality category. This evaluation is based on the level of your experience, education, and/or training as determined by your responses to the Occupational Questionnaire. Applicants with veterans’ preference are listed ahead of applicants who do not have veterans’ preference within each category.

Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the “Apply Online” button to the right.
To view the application form, visit: https://fs.usda.ntis.gov/cp/?event=jobs.previewApplication&jobid=09877589-42f3-49de-9020-a2df013a9927


BENEFITS:

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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at:  http://www.opm.gov/healthcare-insurance/healthcare/enrollment/new-federal-employee-enrollment/

OTHER INFORMATION:

  • Relocation expenses are not authorized.
  • Bargaining Unit Status: Eligible - Coverage is dependent upon unit location.
  • If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.
  • Career Transition Assistance Plan(CTAP) or Interagency Career Transition Assistance Plan (ICTAP): If you are claiming CTAP/ICTAP eligibility, provide proof of eligibility. CTAP/ICTAP eligibles must meet the agency's definition for a quality candidate to be considered. Information about CTAP/ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp.
  • BACKGROUND INVESTIGATION AND FINGERPRINT CHECK:  Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.
    Have your salary sent to a financial institution of your choice by Direct
  • Deposit/Electronic Funds Transfer.
  • Housing is not available.
  • Childcare is not available.


HOW TO APPLY:

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Please read the entire announcement and all the instructions before you begin.
The following instructions outline our application process.

  • You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. 
  • We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office during business hours well before the closing date for an alternate method. All hardship application packages with supporting documents must be submitted no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing.
  • This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact us if you are requesting this.

Step 1: Create a USAJOBS account (if you do not have one) at www.usajobs.gov. It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.

Step 2: Create a resume with USAJOBS or upload a resume into your USAJOBS account. Customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. Your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).

Step 3: Click "Apply Online" and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required.
You can update your application or documents anytime while the announcement is open. Log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application” to continue.
NOTE: Verify that uploaded documents from USAJOBs transfer into the Agency's staffing system. Once in the Agency's staffing system you will have the opportunity to upload additional documents. Uploaded resumes must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).



REQUIRED DOCUMENTS:

You must submit a complete Application Package, prior to 11:59, ET, on the closing date of this announcement.  The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.

  • Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.
  • College Transcripts if education is required for meeting basic qualifications and/or you are substituting education for specialized experience and/or if you are using education to meet the criteria for the quality category. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required prior to entering on duty.
  • DD-214 (Member 4 Copy) if claiming Veterans’ Preference. Veterans claiming 10 point preference must also submit a VA Letter and an SF-15 Application for 10-point Veteran Preference. Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days.
  • Other required documents may include:
    • CTAP/ICTAP Required Documentation Reduction-In-Force: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from. 
    • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
    • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held. Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
NOTE : If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded resumes must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).

AGENCY CONTACT INFO:

HRM Contact Center
Phone: 877-372-7248 option 2
Fax: 866-338-3024
TDD: 800-877-8339
Email: fsjobs@fs.fed.us
Agency Information:
USDA Forest Service
Do not mail in applications. See instructions under the “How to Apply” tab.
Albuquerque NM,
87109
United States
Fax: 866-338-3024

WHAT TO EXPECT NEXT:

If you set up your USAJOBS account to send automatic email notifications, you will receive an acknowledgement email that the submission of your online Occupational Questionnaire and resume was successful, if you were referred to the selecting official for consideration, and if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted. Normally, a final job offer to the selected candidate is made within 30-60 days after the issuance of the certificate

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Job Announcement Number:

14-0517-14649DP-JS

Control Number:

363270900