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This Position Is No Longer Available

Job Title:  Contract Specialist
Department:  Department of the Army
Agency:  Army National Guard Units (Title 32)
Job Announcement Number:  NEAR-14-079

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$47,923.00 to $75,376.00 / Per Year
Thursday, February 27, 2014 to Thursday, March 13, 2014
Full Time - Excepted Service Permanent
1 vacancy - Lincoln, NE   View Map
Public Trust - Background Investigation


The National Guard is the oldest component of the Armed Forces of the United States and one of the nation's longest-enduring institutions. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your States and your community!

Nebraska National Guard 




NATIONAL GUARD MEMBERSHIP IS REQUIRED:  This is an excepted service position that requires membership in a compatible military assignment in the National Guard.  Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.  Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.


This position is located in the Purchasing and Contracting Division of the USPFO. It is responsible for a full range of contracting functions including pre-award and post-award activities for a variety of complex supply, service, construction, architect & engineering (A&E), ADPE contracts, and multiple best value Task Order Contracts. It provides contracting services for all Army and Air NG locations throughout the State. Contracting is accomplished through negotiation, sealed bidding, or Small Business Admin procedures. Contracts frequently cover a period of more than 1 year. Performs duties as procurement system administrator.



PD# D098000 

APPOINTMENT FACTORS:  This is a Permanent Dual Status (Excepted Service) Enlisted position only.


Open Area of Consideration: 1 ONLY


Area 1-Current permanent and indefinite bargaining unit Technicians of the Nebraska Army National Guard

Area 2-All Drill Status/M-Day members and temporary technicians of the Nebraska Air or Army National Guard

Area 3-Current military service members who are willing and eligible to become members of the Nebraska Air or Army National Guard.

Area 4-All qualified candidates eligible and willing to become a member of the Nebraska Air or Army National Guard. Selected individual must become a member of the respective Nebraska National Guard prior to the effective date of hire.

Referral of Applicants: Qualified applicants will be referred to the selecting official in the following order:

1.  Fully qualified Area 1

2.  Trainee qualified (Area 1)




  • Occasional Travel
  • Occasional Travel for training and work related activities


  • No


  • Military membership in the Nebraska Army National Guard is mandatory.
  • Direct Deposit is mandatory.
  • Individuals with military incentive bonuses may be subject to recoupment.
  • Permanent Change of Station Benefits will not be paid.


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(1) Carries out the pre-award contracting process in establishing project objectives and time frames. Develops and obtains necessary coordination and approval of acquisition/contracting plans. Determines and/or recommends the appropriate contract type and applicable special provisions as they apply to the particular project requirements. Prepares the Commerce Business Daily synopsis, selects provisions for the solicitation for bids that are appropriate for the particular procurement and prepares the Invitation For Bid (IFB) or Request for Proposal (RFP), to include solicitation provisions, bid documents, contract clauses, plans and specifications. Compiles the bidders mailing list, obtains legal review and other required reviews or approvals and issues the solicitation. Plans for and conducts site visits and makes clarifications or changes to the specifications through issuance of amendments to the solicitation. May be designated as the "Bid Opening Officer" and is responsible for collecting, opening, and preparing an abstract for all bids. Determines the responsiveness of all bids and prepares and forwards bid opening reports to the necessary offices. Determines the responsibility of the prospective contractor by contacting financial institutions and companies/individuals having knowledge of the contractor to obtain information concerning the contractor's competence, financial capabilities, and other information necessary to evaluate the validity of the proposal or bid submitted by the contractor. Receives the proposal, performs cost and/or price analysis, establishes the government's position, forms the government team and serves as lead negotiator. Signs contracts and obligates the government within the limitations of delegated contract authority or makes recommendations of award to higher levels and obtains required legal reviews and approvals. Sits as a nonvoting member of Architect Engineer pre-selection and selection boards. Co-chairs the Criteria Review Conference with the Base Civil Engineer.


(2) During post-award process, conducts pre-construction/pre-performance conferences, coordinates work schedules, obtains and reviews bonding and proof of insurance to determine compliance with contractual requirements and reviews and approves or recommends approval of material submittals. Monitors contractor progress relating to the terms of the contract. Reviews and approves or disapproves progress payment requests from the contractor. Enforces compliance with contractual requirements by reviewing contractor and subcontractor payrolls, on site labor compliance surveys and requesting additional wage rate classifications from the US Department of Labor. Coordinates and resolves all labor matters relating to the contract. Reviews data provided by government engineers and inspectors to determine the appropriate response to contract changes. Develops appropriate documentation and negotiates changes to the contract. Obtains sufficient funding and reviews and signs modifications within designated contracting authority. Obtains design submittals at the appropriate time for review of compliance with contract terms to ensure they do not contain provisions that are inconsistent with federal contracting requirements. Collects user and government engineering comments and provides all comments with appropriate guidance to the contractor. Conducts review meetings as necessary with contractors. Processes contractor claims expeditiously and approves/disapproves claims and prepares files for litigation if necessary. Provides all administrative coordination, complete contract management, and centralized clearing for all matters affecting the contract.


(3) Directs and monitors the operation and maintenance of the local Automated Contracting System. Advises supervisor on system technical matters. Analyzes system outputs to evaluate data flow and reporting integrity. Reviews contract data from the system for statistical reporting purposes and transmits data electronically. Validates data accuracy and implements procedures to close out and archive purchasing and contracting actions. Performs continuous systems backups of both operating system and procurement database as needed.


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QUALIFICATION REQUIREMENTS: To be qualifying, experience must have been progressively responsible with increasingly difficult and complex duties. Experience must have been at the next lower or second lower grade or its non-federal equivalent.


GENERAL EXPERIENCE: Experience, education and/or training which provided you with the ability to search for and compile information/data, prepare and verify the validity of documentation, maintain records and provide information about regulations, procedures, and programs demonstrating an accuracy for and attention to detail in the line of work from the job summary.



a. A bachelor's degree from an accredited education institution authorized to grand baccalaureate degrees WITH


b. At least 24 semester hours in any combination of the following fields: accounting, business, finance law, contracts, purchasing economics, industrial management, marketing, quantitative methods, or organization and management (This requirement can be obtained within the degree or in addition to this degree.) AND


c. The Defense Acquisition Workforce Improvement Act (DAWIA) dictates specific education, training requirements, knowledge and experience factors for Acquisition Corps Officers and individuals holding Contracting Officer positions above the simplified acquisition threshold must meet certain criteria. Groupings of education, training and experience standards provide the framework for progression in a career field and are used for the purpose of characterizing an acquisition officer's qualifications within a given career field. If applicants have not completed all the training required for their current position, they may be considered as candidates to fill the vacant position on a promotion basis. If prevented from completing the courses, their certification must be met within 24 months of selection.


Level II: Intermediate or "Journeyman" level positions, GS-9 to GS-12

GS-11 must have at least 12 months of specialized experience equivalent to at least GS-9 or 3 full academic years of progressively higher level graduate of Ph.D. or equivalent doctoral degree. Additionally, all applicants must have completed 2 years of experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled, and must have completed mandatory contracting courses for a GS-11 position.


Level 1: Basic or Entry level positions at GS-5 to GS-9. 

GS-9 must have at least 12 months of specialized experience equivalent to at least GS-7 or 2 full academic years of progressively higher level graduate education, or master's or equivalent graduate degree or LL.B or J.D; Additionally, all applicants must have completed two years of specialized experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled, and must have completed mandatory contracting courses for a GS-9 position.


NOTE: REGARDING QUALITY OF EXPERIENCE: Level of time is not of itself qualifying. Candidates' experience is also based on the certification requirements that an individual must meet for the mandatory training, education, and experience standards established for the acquisition career level in an acquisition career field. Individual should meet the DAWIA Level II and III certification standards before being assigned to positions at that respective level.

Substitution of Education for Specialized Experience:  Effective October 1, 2000 the Department of Defense implemented Title 10, United States Code, Sections 1723 through 1733, that put a positive educational requirements on this series, however, if an individual occupied a GS-1102 position with authority to award or administer contracts above the simplified acquisition threshold in DoD on or before September 30, 2000, are exempt from the education requirement.


College transcripts MUST be submitted for professional (or positive education requirement) positions or when substituting education for experience. NOTE: If you are using education as a substitution of experience OR education is a mandatory requirement to meet qualification, YOU MUST SUBMIT copies of college transcripts when required.  Failure to provide college transcripts when required will result in an ineligible rating. NOTE: The Nebraska National Guard HRO has a document entitled "Secrets to Getting a Technician Job"; you are encouraged to follow the link provided if you are interested.


REMEMBER: Military training directly related to the type of work of the position may be substituted on a day for day basis. 

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications. Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.


Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link:


MILITARY REQUIREMENTS:  Selected candidates will be required to be in a compatible military grade and assignment prior to the effective date of placement.


MILITARY GRADES:  Maximum Military Grade E7; Minimum Military Grade E5; Military grade inversion within the full time work force is not permitted.  The military grade of the full time supervisor must equal or exceed the military grade of the personnel supervised.


Compatible Military Assignments: Enlisted -  CMF 42, MOS 36B, 51C, 92A, 92Y, 92Z


Individual does not have to be currently assigned to one of these career fields to be considered for this position; however compatibility requirements must be met prior to appointment to the position.




Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.



In order to comply with US DOD requirements and ensure the safety and security of the missions, programs, property and personnel of the NE Military Department and NE NG, employees must obtain the appropriate background investigation and maintain the level of security clearance assigned to their respective work.


Failure to obtain and maintain the designated type of security clearance/background check required for the respective work, may result in a job offer being rescinded, separation of employment, and/or other actions as may be deemed in the best interest of the agency.


Prior to the appointment individuals must meet the security clearance requirements for the position or submit the required documents of the NE NG, Personnel Security Manager for processing the appropriate investigation. Required forms, SF86, PSIP Initiation Form, Birth Certificate (or other proof of citizenship), Fingerprints, OF306 and Application/Resume.


NE NG Personnel Security Manager -; 402-309-8145.


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The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Main New Employee Website -

Flexible Spending Accounts - The Federal FSAFeds Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit:

Leave - Most Federal employees earn both annual and sick leave. For additional information visit:
Life Insurance - The FEGLI Program offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

Retirement Program - Almost all new employees are automatically covered by the FERS. FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, and Thrift Savings Plan. For additional information visit:


1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


2.  Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resources Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USA Jobs. 


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To apply for this position, you must provide BOTH of the following parts:


1.  Your responses to the Qualification Questionnaire, and

2.  Your resume and any other documents specified in the Required Documents section of the Job Announcement.

Use the Online Qualification Questionnaire for convenience and quickest processing.

(Here is a link for aiding you in building your Resume and some application tips):


Option A:  Online Qualification Questionnaire.

Tips for using the Online Qualification Questionnaire:

  • You must click both "Finish" and "Submit" when you are done. Your Online Qualifications Questionnaire is not processed - and your resume is not attached - until you click "Submit" button, even if USAJOBS says it sent your resume.
  • You can upload or fax supporting documents after you Submit the Online Qualification Questionnaire.
  • You must complete the entire process by the closing date -- Thursday, March 13, 2014
  • To make sure everything you submitted is successfully received, follow these steps:

         1.  Go to and log in using the box on the right hand side of the page.

         2.  Click the radio button for this Vacancy Identification Number: 1057471. Click Select a Vacancy.

         3.  Verify that all your documents appear on the table with a status of Processed.

  • You can save your work and come back later. Just click both Save and Logout. (When you want to return, go to and log in using the box on the right hand side of the page.)
  • If you submit more than one Qualification Questionnaire for this position, the most recent one Submitted is the one that is used. Therefore, it is important for you to complete it in its entirety.


To begin, choose one of the following options:

  • If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualification Questionnaire you complete and Submit from this session, not to any Questionnaire you may already have saved or submitted.


  • If your résumé is going to be one you prepared OUTSIDE of USAJOBS Résumé Builder, click this link to begin the process:   Online Questionnaire


 To return to Application Manager at any time, use whichever one of the links   you used to begin as described above, or simply go to


Option B:   Paper Qualifications Questionnaire.


If it is not practical for you to use the Online Qualification Questionnaire, you can write your answers on paper.   Follow these steps:

1.   You can print a copy of this job announcement so that you can read the questions offline.

2.   Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL or by calling USAJOBS by Phone at (703) 724-1850 - after the introduction, press 1, and listen for instructions.

3.   You may submit the Form 1203-FX, resume, and any supporting documents by FAX.    

  • By Fax: If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.   The fax number is 1-478-757-3144.   Feed all documents into your fax machine top first so that we receive them right-side up.


The following documents are required:


  • Current Resume or Application for Federal Employment - Optional Form 612
  • College Transcripts - Copies are acceptable. 


Please ensure that your resume contains the basic information listed below:


   Work experience: (for each position you held that is related to this job) - (do not provide copies of job descriptions):

   - Job title.

   - Duties and accomplishments

   - If assigned additional duties in a position, include percentage of time spent performing the additional duties.

   - Number of hours per week.

   - Employer's name and address

   - Supervisor's name and phone number.

   - Starting and ending dates of employment (month and year).

   - Salary

   - Indicate if your current supervisor may be contacts.


   Military Experience: Include all military experience that is pertinent to be position for which you are applying:

   - Starting and ending dates of assignment.

   - Duty title of position.

   - MOSs/AFSCs.

   - Complete a separate experience block for each period of military service related to the position.


NOTE: Be specific and always include dates and complete details of all job related experience.


  • Transcript (not required unless being used for substitution of education)


Transcripts are required if substituting education for experience or there is a mandatory education requirement.  Your college transcripts must identify, for each course, the college or university, semester or quarter hours earned, grade and grade-point received.   Submitting a certificate or a degree will not suffice.   Photocopies of original transcripts are acceptable, but you will be required to provide originals if you are selected for this position. 


  • If you are or have been a Federal employee, you are encouraged to submit a copy of your last Notification for Personnel Action, Form SF-50. 


Denise L. Anderson
Phone: (402)309-8177
Fax: (402)309-7594
Agency Information:
Nebraska National Guard
Human Resources Office
2433 NW 24th Street
Lincoln, NE
Fax: (402)309-7594


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made, you will be notified of your rating and or referral to the hiring official.  If further evaluation or interviews are required you will be contacted.


Qualified candidates are referred to the selecting official in the following order:

  1. Fully qualified Area 1 applicants. (current NE National Guard bargaining unit technicians)
  2. All trainee qualified applicants.




You will be kept informed of actions taken on your application.  The selecting official will contact you for an interview if your name is referred.


Instructions for completing the OPM 1203-FX.


If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions.  You may omit any optional information; however, you must provide responses to all required questions.  Be sure to double check your application before submission.

Online Questionnaire

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