This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Assistant, GS-0301-09 (DEU)(LL)

Department:Department Of The Interior

Agency:Bureau of Reclamation

Job Announcement Number:BR-MP-2014-080

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,298.00 to $66,685.00 / Per Year

OPEN PERIOD:

Monday, February 24, 2014 to Friday, March 07, 2014

SERIES & GRADE:

GS-0301-09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy - Sacramento, CA View Map

WHO MAY APPLY:

All United States Citizens and Nationals

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

Want to work for a contemporary water management agency whose mission is to assist in meeting the increasing water demands of the West while protecting the environment and the public's investment? Join the staff of the Bureau of Reclamation as an Executive Assistant, performing a wide variety of administrative duties in support of the Regional Director's daily activities.

This position is located with the Bureau of Reclamation, Office of the Regional Director, in Sacramento, CA. For more information on the Sacramento area, visit: http://www.saccounty.net/Pages/default.aspx

Additional vacancies may be filled from this vacancy announcement.

TRAVEL REQUIRED

  • Occasional Travel
  • Travel is required approximately 5% of the time.

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • Suitability for Federal employment determined by background investigation.

DUTIES:

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Serves as an Executive Assistant to the Regional Director's (RD) Office performing a wide variety of executive support and administrative duties and responsibilities.
-Provides executive support by managing the RD’s daily activities; reviewing and disseminating both incoming and outgoing correspondence; and responding to various inquires, requests and administrative concerns directed to the RD.
-Performs a variety of reviews and studies to identify, analyze, and recommend solutions to issues or problems impacting administrative and clerical activities.  
-Develops specialized sources of information, conducts interviews, and researches files to gather pertinent data.
-Employs an extensive use of office automation software, spreadsheets, and databases to track and manage data; and prepare daily, weekly and monthly status reports of ongoing regional activities.
-Retrieves updated status information, notes deviations from previous information, and creates and maintains information.
-Determines necessity for, develops, and updates and customizes informational materials.
-Serves in a liaison capacity, coordinating administrative activities, meetings and schedules, deadlines, addressing concerns, obtaining information, and assisting the RD.
-Serves as a senior advisor and member of the Region’s administrative support council, providing leadership and direction to administrative professionals in carrying out administrative and clerical responsibilities. 
-Reviews new and revised Departmental and Reclamation guidance affecting administrative support activities; determines effect on Regional activities; coordinates input; and develops reports of findings and recommendations for improved procedural aspects and implementation.
-Prepares changes in local policy issuances, procedural guides, and standard operating procedures.


QUALIFICATIONS REQUIRED:

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Applicants must have one year of specialized experience or additional education as defined below.

GS-09: One year of specialized experience equivalent in difficulty and complexity to at least the GS-07 level in the Federal service OR a master's or equivalent graduate degree OR two years of progressively higher level graduate education leading to a master's degree or equivalent.

Definition of Specialized Experience: To meet specialized experience, your resume must describe experience that demonstrates the particular knowledge, skills, and abilities as follows:

GS-09: Experience performing a full range of administrative duties to include serving as a personal assistant to senior level manager, controlling the manager's activities schedule, setting up and refusing appointments, accepting and declining invitations to meetings, and arranging for representation by a subordinate official; assembling background information for meetings without direction; shifting secretarial staff in subordinate units to accommodate fluctuating workloads; composing correspondence based on knowledge of supervisor's views and desires; and planning itineraries and schedules for travel, ensuring transportation and accommodations reservations are arranged and the preparation and submission of travel vouchers are completed.  These examples are not all inclusive.


This vacancy announcement allows substituting education for experience. You must submit a copy of your college transcript (unofficial copy is acceptable) to support your education if you are substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred.

Applicants must meet all qualification, and as applicable, selective factor requirements, by the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

Human Resources (HR) will review resumes and transcript(s) to ensure applicants meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in the assessment questionnaire. The assessment questionnaire will take approximately 60 minutes. Applicants determined best-qualified will be referred to the selecting official.

Category rating and selection procedures will be used for evaluating this position. If you meet the basic qualification requirements, your on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of your experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100 and Veterans with preference will be placed at the top of their respective category.

Best Qualified candidates are those who meet minimum qualifications, are highly proficient in the major requirement(s) of the position, and proficient in most of the remaining aspects of the position.

Well Qualified candidates are those who meet minimum qualifications and are proficient in most aspects of the position.

Qualified candidates are those who meet minimum qualifications and possess only a few aspects of the position.

Applicants will be further evaluated on the following Knowledge, Skills and Abilities (KSAs) through their resume and responses to the online questions.

1. General knowledge of Reclamation's mission and programs along with the ability to integrate and synchronize the daily actions, events, and activities of the Regional Director. 

2. Knowledge of policies and procedures to arrange and coordinate travel and prepare travel authorizations and vouchers.

3. Knowledge of management principles, organizational structure and theory, and techniques of analysis and evaluation of administrative and clerical processes throughout the Region.

4. Ability to serve in a liaison capacity and provide leadership and direction to other administrative professionals.

5. Knowledge of the capabilities, operating characteristics, and advanced functions of a variety of types of office automation software and knowledge of similarities, differences, and integration of the different software types.

Applicants must make a fair and accurate assessment of their qualifications. Applicants rating themselves higher than is apparent in their description of experience, competencies, skills, and/or education/training OR whose resume/application is incomplete may be removed from employment consideration.

To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

Relocation: Travel and relocation expenses are not authorized and are the responsibility of the selectee.

Telework: Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisory approval.

Employment Conditions:
-This position requires completion of a one-year probationary period, unless you have previously met this requirement.
-Travel is required approximately 5% of the time.
-Operation of a government vehicle is required; therefore, you must possess and maintain a valid State's driver's license. 
-All Federal employees are required by PL 104-134 to have federal payments made by direct deposit.
-Required to obtain and use a government-issued credit card.

Selective Service: Male applicants born after December 31, 1959 must be registered with the Selective Service or be exempt from having to do so under Selective Service Law.  To register for Selective Service or to verify that you have registered, please visit:  http://www.sss.gov/

Optional Form 306 (OF-306):  Before final appointment and again before you begin work, you will be required to sign and certify the accuracy of the information in your application.  If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.

Equal Employment Opportunity:  The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

For a list of Frequently Asked Questions regarding the Federal hiring process visit: http://www.opm.gov/employ/students/fedhire.asp#authorities

Legal and Regulatory Guidance: http://www.usajobs.gov/lrg/

HOW TO APPLY:

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Applications (resume and assessment questionnaire) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington D.C. time) on the closing date of this announcement. When you're ready to apply, click the blue APPLY ONLINE button at the side of any page.

This vacancy is being announced through the Bureau of Reclamation's Hiring System--HireMe.  For more information about the HireMe system and the registration process, visit: http://www.usbr.gov/pmts/hr/hireme.html

As part of the on-line application process, applicants may be required to submit supporting documents.  Failure to submit the requested supporting documents may result in your not being considered for this position.

Options for submitting supporting documentation include Auto Requested Fax or uploading from a USAJOBS profile (instructions are provided during the online application process.) In addition, applicants may e-mail their supporting documentation to mpjobs@usbr.gov, fax directly to the HR Office at 916-978-5563, or mail or hand-deliver to USBR/ATTN: HR, 2800 Cottage Way, Sacramento, CA 95825. Include your name and the vacancy number on the supporting document(s).

Applicants needing assistance in applying online should contact the HR Office at 916-978-5476 or Federal Relay at http://www.federalrelay.us/.  The Federal Relay website contains information wwfor TDD/TTY users to receive free needed service.  If applying online poses a hardship, contact the HR Office prior to the closing date of the announcement for an alternative method of applying.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at the phone number shown at the bottom of this page. The decision on granting reasonable accommodation will be on a case-by-case basis.

REQUIRED DOCUMENTS:

To be considered for this position, applicants are required to submit a resume (with dates of employment, i.e. years and months), an on-line assessment questionnaire, and the following supporting documents, as appropriate:

Transcript(s):  All applicants must furnish a copy of your college transcript(s), if applicable. If selected, you will be required to provide official college transcripts to verify your educational qualifications prior to reporting for work.

DD-214, Certificate of Release from Active Duty:  If you are entitled to veterans' preference, you must provide a copy of your DD-214, and you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

-For 5-point veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

-For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form.

For information on veteran's eligibility visit:  http://www.opm.gov/veterans/html/vetguide.asp

CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified, i.e. meet the minimum qualification requirements, including selective factors, education and experience requirements and score at least 95 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For information on CTAP/ICTAP, visit: http://www.opm.gov/ctap/index.asp

AGENCY CONTACT INFO:

Human Resources Office
Phone: 916-978-5476
Fax: 916-978-5563
TDD: www.federalrelay.us/
Email: mpjobs@usbr.gov
Agency Information:
BUREAU OF RECLAMATION
2800 Cottage Way
Attn: MP-500
Sacramento, CA
95825-1898
US
Fax: 916-978-5563

WHAT TO EXPECT NEXT:

After all application packages have been received, resumes and transcripts will be reviewed to ensure applicants meet the basic qualification requirements.  Each applicant who meets the basic qualifications will be further evaluated on the information provided in the Assessment Questionnaire. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation, by regularly checking their public status notifications in their USAJOBS profile.

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Job Announcement Number:

BR-MP-2014-080

Control Number:

362534600