This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (Office Automation)

Department:Department of Defense

Agency:Uniformed Services University of the Health Sciences

Job Announcement Number:NW0318-07-1044185K3760101

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,415.00 to $55,421.00 / Per Year

OPEN PERIOD:

Friday, February 21, 2014 to Friday, March 07, 2014

SERIES & GRADE:

GS-0318-05/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Bethesda, MD View Map

WHO MAY APPLY:

Current, permanent (career or career-conditional) employees of the Uniformed Services University of the Health Sciences (USUHS), (UIC DDAAFD only) serving in the competitive service.

SECURITY CLEARANCE:

Q - Nonsensitive

SUPERVISORY STATUS:

No

JOB SUMMARY:

Uniformed Services University of the Health Sciences (USUHS) is the nation’s fully accredited federal school of medicine and graduate school of nursing.  Its education, research and consultation programs are unique, related directly to military medicine, tropical diseases, disaster medicine, military medical readiness and adaptation to extreme environments.  We prepare outstanding scientists and health care practitioners for careers in service to the nation.

This position is located in the Department of Surgery, F. Herbert School of Medicine, Uniformed Services University of the Health Sciences (USUHS).

 

You will provide assistance to the USUHS Department of Surgery Chairperson.  The department is divided into academic, research and research support areas, located at USUHS and other uniformed services teaching and research facilities in the Washington D.C. area.  Medical students are scheduled to perform clerkships and sub-internships at military and civilian teaching hospitals worldwide to support USUHS’s mission.

 

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • You must be a US Citizen.
  • Must be registered for Selective Service, see Legal & Regulatory Guidance.
  • Suitable for Federal employment as determined by background investigation.
  • Selectee may be required to successfully complete a probationary period.
  • You must obtain and maintain a security clearance.
  • You must have the ability to type a minimum of 40 words per minute (WPM).

DUTIES:

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As a Secretary (Office Automation) you will be responsible for a variety of duties with these being the Major Duties:

·         Answers most questions and handles those matters which can be resolved without reference to the supervisor.

·         Maintains calendars for upper level management personnel within the department.

·         Arranges meetings and conferences including space, time, staff, agenda and background material.

·         Receives and reviews all incoming correspondence, establishing controls on certain items and replaces correspondence not requiring supervisory attention.

·         Makes travel arrangements for senior leadership to include preparing travel orders, coordinating transportation, hotel or rental car reservations.


QUALIFICATIONS REQUIRED:

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In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.   Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

GS-05 Level:

Your resume must demonstrate at least one year of specialized experience equivalent to the (GS-04) grade level in the Federal service or equivalent experience in the private or public sector answering phones or filing in an office. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position.  Examples of qualifying experience include:

  • Greet visitors or answer phones.

 

OR have successfully completed four years of education above the high school level, OR have a combination of post high school education and specialized experience that equates to one year of experience.

 

GS-06 Level:

Your resume must demonstrate at least one year of specialized experience equivalent to the (GS-05) grade level in the Federal service or equivalent experience in the private or public sector providing clerical support in an office. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position.  Examples of qualifying experience include:

  • Plan, organize and coordinate activities and office schedules.
  • Identify and resolve administrative issues or schedule appointments
  • Prepare, proofread, or edit correspondence.
  • Greet visitors or answer phones.

GS-07 Level:

Your resume must demonstrate at least one year of specialized experience equivalent to the (GS-06) grade level in the Federal service or equivalent experience in the private or public sector providing administrative support in an office. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position.  Examples of qualifying experience include:

  • Using office automation equipment and software.
  • Identifying and resolving administrative issues.
  • Providing telephone and receptionist services.
  • Arranging travel within a travel database.
  • Organizing the flow of clerical processes in the office or in subordinate offices.

Additional qualification information can be found from the following Office of Personnel Management web site:   http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.   You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.  

As part of the application process, you must complete and submit an occupational questionnaire.  To preview this questionnaire and determine if your experience matches the skills required for this position, click on the following link:  View Assessment Questions.


EDUCATION:

Are you using your education to qualify? For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, we strongly recommend that you submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned).   See OPM's General Policies for information on crediting education.

 

Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

REQUIREMENTS:

Generally, current Federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade.  All qualifications and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.

 

Selectee is required to participate in the Department of Defense direct deposit of pay program.

 

A security clearance is a requirement of this position. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a position offer or removal.   If you possess a security clearance, please indicate the level and termination date in your resume.

HOW YOU WILL BE EVALUATED:

When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following knowledge, skills and abilities/competencies: 

  1. ADMINISTRATIVE SUPPORT
  2. CORRESPONDENCE
  3. OFFICE AUTOMATION

 

If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

 

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


BENEFITS:

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Department of the Navy offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays and a 401K-type retirement plan.

OTHER INFORMATION:

This Position is subject to Department of Defense Priority Placement Program.

 

This announcement may be used to fill additional vacancies.

 

Relocation expenses may or may not be authorized.

 

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

 

You may be required to do some walking, standing, bending and carrying of light items such as books and papers.

 

The Department of the Navy uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.


Federal Annuitant Information:

The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.  Policy information may be found at: http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/FedCivAnnuitants.pdf

 

Military Spouse Preference (MSP):

http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/Mil_Spouse_Pref_Statement.pdf

 



HOW TO APPLY:

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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

To apply for this position, you must provide a complete Application Package which includes: 
- Complete Resume.
- Complete Assessment Questionnaire. View Occupational Questionnaire.

- Other supporting documentation as required.  Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit. 

 

Failure to submit a complete application (resume, assessment questionnaire, and all supporting documents) by 11:59 pm Eastern Standard Time (EST) on Friday, March 07, 2014, may result in an ineligible rating and loss of consideration.  Please follow all instructions carefully as missing application information will not be requested. 

 

If more than one resume is received, only the last resume received and processed will be reviewed.


If you upload your documents, do not fax the same documents.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account: 
https://mydon.usajobs.gov/Account/Login select Application Status, and click on the more information link under the application status for this position.  

 

If you are unable to apply online or unable to upload your supporting documents follow the directions located at:   http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/ApplicationInfo_HowtoApplyviaFax.pdf. 

 

This Vacancy ID is 1044185.

 

Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement.  All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.

 

**It is the applicant’s responsibility to verify that all information in their resume and documents, whether uploaded or faxed, are received, legible, and accurate.  HR will not modify answers/documents submitted by an applicant. **



REQUIRED DOCUMENTS:

The documents you are required to submit vary based on what authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).  Please review the following link to see if there are any documents you need to provide:  Applicant Checklist-Merit

AGENCY CONTACT INFO:

DON Employment Info Center EIC
Phone: (800)378-4559
TDD: (858)577-5723
Email: DONEIC@NAVY.MIL
Agency Information:
Navy OCHR Silverdale Ops Center
3230 NW RANDALL WAY
SILVERDALE, WA
98383

WHAT TO EXPECT NEXT:

When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements listed in this announcement.  You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability, related to the job requirements. 

  

Best qualified applicants will be referred to the hiring manager.  The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

 

Stay informed of changes to your application status by signing up for automatic email alerts at: https://my.usajobs.gov/Account/NotificationSettings.aspx. 


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Job Announcement Number:

NW0318-07-1044185K3760101

Control Number:

362408700