This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Emergency Management Specialist

Department:Department Of Health And Human Services

Agency:Office of the Secretary of Health and Human Services

Job Announcement Number:HHS-ASPR-MP-14-1031148

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$106,263.00 to $138,136.00 / Per Year


Friday, February 28, 2014 to Friday, March 07, 2014




Full Time - Permanent




1 vacancy in the following location:
Washington DC, DC View Map


DHHS/ASPR Employees Only


Q - Sensitive




Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.

Who May Apply:  Federal employees with career or career-conditional appointments in the competitive service currently working at Department of Health and Human Services (DHHS); Office of Assistant Secretary for Preparedness and Response (ASPR) ONLY. (Must submit current SF-50 and/or DD-214)


The position is located within the Office of Emergency Management (OEM), a component of the Office of The Assistant Secretary for Preparedness and Response (ASPR) in the Office of the Secretary of Health and Human Services (OS/HHS), Washington, DC



Additional Selections may be made from this announcement.


  • Occasional Travel
  • 10% Travel Required-Domestic


  • No


  • U.S. Citizenship is required.
  • 10% Travel Required - Domestic


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The incumbent serves as a Supervisory Emergency Management Specialist and as the Chief Watch Officer for the Secretary's Operation Center, with responsibilities of developing and implementing programs necessary for execution of all SOC activities.  As such, the incumbent will lead the following OEM/Ops/SOC activities in each of the program areas listed below:


 ·         Exercises principal leadership and directs a subordinate staff of approximately 5-12 team members.  Makes work assignments including setting deadlines and completion dates.

·         Develops performance standards, Individual Development Plans, and training plans for staff, and evaluates performance by providing feedback and completing formal performance appraisals. 

·         Researches, learns, and applies a wide range of qualitative and/or quantitiative methods to identify, assess, analyze, and improve SOC effectiveness, efficiency and work products.

·         Coaches personnel in the selection and application of appropriate problem solving methods and techniques, provides advice on work methods, practices and procedures, and assists the senior watch officers and/or individual members in identifying the parameters of viable solutions for program success.

·         Directs personnel in identifying, distributing, and balancing workload and tasks among employees in accordance with established work flow, skill level and/or occupational specialization to ensure timely accomplishment of assigned tasks.

·         Prepares short and long range budget for SOC.

·         Monitors and reports on the status and progress of work, checking on work in progress, reviews completed work to see that the Director's instructions on work priorities, methods, deadlines, and quality have been met; and rates and signs performance appraisals based on established standards.

·         Represents the SOC consensus and conveys the findings and recommendations in meetings and dealings with other branches within OEM, ASPR Senior Leadership, the public and other customers on issues related to or that have an impact on SOC operations.

·         Estimates and reports to the SOC Director on program in meeting established milestones and deadlines for completion of assignments, projects and tasks, and ensures that all staff members are aware of and participate in planning for achievement of SOC goals and objectives.

·         Approves leave schedule assuring adequate coverage for peak workloads and traditional holiday vacation time.

·         Resolves simple, informal complaints of employees and refers others, such as formal grievance and appeals, to the SOC Director or an appropriate management official.

·         Informs the SOC Director of performance management issues, and recommends/requests related actions, such as: assignments, details, promotions, peer reviews, and performance appraisals.

·         Establishes and enforces the standards for maintaining program and administrative reference materials, project files, and relevant background documents, makes available policies, procedures and written instructions from the supervisor, and maintains current knowledge to answer questions from team members on procedures, policies, directives, etc.

·         Oversees the preparation of reports and maintains records of work accomplishments and administrative information, as required.

·         Performs other duties as assigned.




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To qualify applicants must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-13 grade level in the Federal Government. Specialized experience includes directing, managing, coordinating, and supervising other EM specialist or staff. Plans and schedules staff workload, and sets priorities and schedules for work completions; adjust workload to meet deadlines, as necessary; determines performance standards and ratings; resolves employee complaints and/ or problems; works with employees to increase their skills and /or knowledge; and decides the methodologies to use in achieving work goals and objectives, and in determining other management strategies.

Documenting experience:  In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.  Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit:

Conditions of Employment:


1. Security and Background Requirements:  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.


2. E-Verify:  If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.  Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.  The U.S. Department of Health and Human Services is an E-Verify Participant.


3. Direct Deposit:  All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.


4. All qualification requirements must be met by the closing date of the announcement.

5. Financial disclosure statement may be required. 

6. One-year probationary period may be required. 

7. Travel, transportation, and relocation expenses will be paid: No

8. Bargaining Unit Position: No

9. Drug Screening Required: No

10. Recruitment incentives may be authorized: No

11. Time in grade (TIG) must be met within 30 days of the closing date of the announcement. 

12. Student loan repayment incentive authorized: No

13. Supervisory position: Yes


Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your eligibility.


Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):


Experience in Supervisory and Managerial programmatic responsibilities.

Knowledge of functional areas within an Emergency Management organization.

Knowledge of Operational Planning, technology that support an Emergency Management organization.

Knowledge of Operations Center and Information Management principles and concepts.

Experience in collaborating, coordinating, and working with Interagency Operations Centers.



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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.  If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  For more information on veterans’ preference see


Males born after December 31, 1959 must be registered or exempt from Selective Service (see


For information on "People with Disabilities" please visit


Interagency Career Transition Assistance Program (ICTAP):  For information on how to apply as an ICTAP eligible see  To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.


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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, March 07, 2014 to receive consideration.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click the Submit My Answers button to submit your application package.

3. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

4. To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

5. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


All applicants are required to submit the following supporting document type(s):

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:

Faxing Applications or Supporting Documents (Must Submit SF-50 and/ or DD-214): 

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page and provide the required information.  The Vacancy ID is 1031148.

2. Fax your documents to 1-478-757-3144.

NOTE: If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Friday, March 07, 2014  to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire (1203FX form) and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

4. This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact / 202-260-7042. The decision on granting reasonable accommodation will be made on a case-by-case basis.

For Most Effective Resumes Tips visit:

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, March 07, 2014.


Tamara Spriggs
Phone: (202)205-0621
Agency Information:
HHS NCR Center
200 Independence Ave SW
HHH Building
Suite 801
Washington, DC


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).

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