This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Deputy Director, Office of Administration

Agency:Environmental Protection Agency

Job Announcement Number:EPA-SES-2014-0015

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$120,749.00 to $181,500.00 / Per Year

OPEN PERIOD:

Thursday, February 20, 2014 to Monday, March 24, 2014

SERIES & GRADE:

ES-0340-00

POSITION INFORMATION:

Full-time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

Any U.S. citizen may apply.

SECURITY CLEARANCE:

Top Secret

SUPERVISORY STATUS:

Yes

JOB SUMMARY:

About the Agency

This position serves as the Deputy Director, Office of Administration (OA).  In this capacity, the incumbent works fully with the Director, Office of Administration, in the planning, organizing, directing and coordination of the Office of Administration programs including acquisition management of facilities; recycling, pollution prevention and sustainability initiatives; property and space management; security management; environmental management; and occupational safety and health policies and programs.

TRAVEL REQUIRED

  • Occasional Travel
  • Position involves travel.

RELOCATION AUTHORIZED

  • Yes
  • In accordance with Federal and Agency travel regulations, the candidate selected for this position will be reimbursed for travel, transportation, and relocation expenses associated with reporting for duty to this position.

KEY REQUIREMENTS

  • You must be a U.S. citizen.

DUTIES:

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1. Program Planning: Monitors the planning process and assesses the staff work involved in developing new or modified plans and programs for OA. Discusses the objectives of the OA programs with EPA officials and other interested Federal and non-Federal government officials as well as with other officials and representatives of special interest groups, private industry, management groups, environmental organizations, the scientific community, and the general public. Studies the general objectives that are required by legislation; the background and purpose of each OA program, and the existing policies, and laws pertaining to these programs. Evaluates the situation by considering all of the factors which may influence the programs, and collaborates with the other key officials of OA as well as with other Federal and non-Federal governmental officials (and others), in assessing the OA plans and programs, both immediate and long-range, to be developed by OA and carried out by OA, the Agency, and others.

2. Program Organization: Monitors and assesses the actions involved in organizing the OA programs so as to achieve the policy objectives decided upon by the Director. Reviews resources, planning, and manpower data and assesses the allocation and utilization of resources required to accomplish the OA program within the parameters established by legislation and Agency policy. Reviews the OA organizational and functional assignments in terms of meeting the Director’s program goals and objectives. Studies the various OA programs so that they may be integrated into a viable overall program that balances program objectives with program realities, i.e., what should be done vis-à-vis what can be done. 

3. Program Direction: Monitors and assesses the actions involved in completing assigned projects. Reviews key projects and initiatives of special interest to the Director. Recommends that work be redirected, priorities be changed, and program emphasis be revised. Reviews reports and other program documentation submitted to the Director by OA officials to determine the validity of their conclusions and recommendations with respect to the policy considerations involved and for compliance with the Director’s policies and other requirements. Explains the Director’s policies to OA officials and others, and indoctrinates them accordingly. Makes decisions in the administration of projects and programs within broad OA policy and makes recommendations to the Director in those cases that seriously affect established policies or require new policy decisions.

4. Program Coordination: Represents the Director in coordinating or assessing the coordination of the OA program with internal and external organizations. Recommends the compromises to be made, and maintains liaison with interested groups. Establishes liaison with and represents the Director to high level officials in EPA, other Federal and non-Federal agencies, private industry, management associations, professional societies and citizens groups in order to ascertain problems and advise and coordinate on all aspects of the OA program. Provides information and advice concerning OA activities and programs, and interprets existing and proposed plans and policies.

5. Program Control: Assesses the actions involved in evaluating the work of the OA program. Monitors the establishment of controls to review the accomplishment of the OA programs. Evaluates existing policies, projects, and procedures by reviewing reports, conducting field visits, performing or directing the performance of periodic and special studies; studying complaints from interested persons and groups, especially program organizations, and studying evaluation reports prepared by other agencies and organizations, e.g., EPA Inspector General, General Accounting Office, OPM, etc. Determines the existence of developments and trends which appear to significantly influence the program and recognizes the need for further studies if necessary.

6. Program Operations: Accomplishes day-to-day activities. Interprets the Director's policies to manage officials in OA, EPA, and other organizations. Provides review, both formally, and informally to program initiatives or changes proposed by OA organizations and others. Assures that OA subordinate organizations and others are provided with consistent policy guidance. Conducts negotiations with other EPA offices in connection with the integration of OA programs into other programs. Conducts special assignments on matters of special concern to the Director. Establishes contact at the highest level, develops information, evaluates findings, and prepares reports incorporating conclusions and specific recommendations.


QUALIFICATIONS REQUIRED:

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You must have one year of specialized experience at a level close to the work of this job that has given you the particular knowledge, skills, and abilities required to successfully perform. You will be evaluated on the following Executive Core Qualifications. Please provide a narrative not to exceed two pages per ECQ and not more than 10 pages.

ES-0340 series: You must have substantive general experience which provides knowledge of the principles of organization, management, and administration; and substantive (operating, administrative, or managerial) experience in a type of work, or a combination of functions directly related to this position.

1. You must be a U.S. citizen.


Current or former career Senior Executive Service (SES) employees are not required to address the Executive Core Qualifications (ECQs). Unless you are currently serving under a career Senior Executive Service SES appointment, you are eligible for reinstatement into the SES, or have successfully completed a SES Career Development Program approved by OPM, you must submit a narrative statement covering each of the Executive Core Qualifications and Technical Qualifications questions in order to receive consideration for the position. Additional information on the proper preparation of Executive Core Qualification statements is available by going to the Office of Personnel Management's web site at http://www.opm.gov/ses/references/SES_Quals_Guide_2006.pdf. When responding to the Mandatory Technical and/or Desirable Qualifications and Executive Core Qualifications, you must clearly show that you possess the experience, knowledge, skills and ability to perform the duties of this position by submitting narrative responses in which you detail your experience in each of the Technical and/or Desirable Qualifications and the Executive Core Qualifications. Your examples should be clear and emphasize your level of responsibilities, scope and complexity of programs managed, program accomplishments with results of your actions, policy initiatives and level of contacts.

HOW YOU WILL BE EVALUATED:

All five ECQs must be addressed in a supplemental statement of your application. Your response should be clear and concise and show a level of accomplishment and a degree of responsibility. Leadership competencies for each ECQ can be found at http://www.opm.gov/ses/handbook.html

A. Executive Core Qualifications (ECQs)- Mandatory -- Note:  Failure to address these factors will result in your application being disqualified.
ECQ 1 - LEADING CHANGE: Involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
ECQ 2 - LEADING PEOPLE: Involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. 
ECQ 3 - RESULTS DRIVEN: Involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. 
ECQ 4 - BUSINESS ACUMEN: Involves the ability to manage human, financial, and information resources strategically.
ECQ 5 - BUILDING COALITIONS: Involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. 
B. Technical Qualifications (TQs) -- Mandatory -- Note: Failure to address these factors will result in your application being disqualified.
TQ1. Demonstrated experience leading and managing a comprehensive administrative program in the following areas: facilities management; physical and personnel security; health and safety; and budget.
TQ2. Demonstrated experience managing an organization's corporate culture that reflects commitment to achieving operational excellence, developing collaborative relationships, respecting and leveraging diversity of staff, and providing a high level of customer service.
TQ3. Demonstrated experience directing the activities of a large and complex multi-disciplinary staff of professional, technical and support personnel.
C. Desirable Qualifications (DQs) -- Optional -- Note: Addressing the Desirable Qualifications is optional; however, not addressing them will impact your rating.
DQ1. Demonstrated experience applying innovative business strategies and practices for large or complex federal entities, including performance measurement, budget administration, information technology, resources management, productivity improvement, and communications techniques. 
 
To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

ETHICS/FINANCIAL DISCLOSURE: The Ethics in Government Act, PL 95-521 requires the applicant selected for this position to submit a financial disclosure statement, SF-278, prior to assuming the SES position, annually, and upon termination of employment.
PROBATIONARY PERIOD: Must complete 1-year SES probation period, if not previously completed.
SELECTIVE SERVICE: If you are a male and hired, and if you were born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
DIRECT DEPOSIT: All Federal employees are required by P.L. 104-134 to have federal payments made by Direct Deposit.
TRAVEL, TRANSPORTATION AND RELOCATION: In accordance with Federal and Agency travel regulations, the candidate selected for this position will be reimbursed for travel, transportation, and relocation expenses associated with reporting for duty to this position. 
TELEWORK/FLEXIPLACE:  This position has portable work; the selectee may be eligible for episodic telework. 
BACKGROUND/SECURITY INVESTIGATION: If you are selected, a pre-employment background investigation is required.
DRUG TESTING: If you are selected, a pre-employment drug test is required.
TRAVEL: Position involves travel.

HOW TO APPLY:

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You are strongly encouraged to read the entire announcement before you submit your application for this position. You must provide specific examples of your education, experience, training and awards in the manner and order instructed below which are applicable to each: (A) Executive Core Qualifications (ECQs), (B) Technical Qualifications (TQs), and (C) Desirable Qualifications (DQs). Response to the five ECQs and TQs is mandatory. Failure to address the ECQs and TQs will result in your application being disqualified. Addressing the DQs is optional; however, not addressing them will impact your rating. To begin the application process, click the Apply On-line button to the right on this screen, follow the prompts to log-in/register, submit all required documents, and complete the assessment questionnaire. To be considered, you must submit a complete application package by 11:59 PM Eastern time on the closing date of this announcement. All required supporting documents will be collected electronically via the USA Jobs document portfolio feature. If you cannot apply on-line, you must contact the Human Resources Office listed to the right for assistance no later than three business days prior to the closing date of this announcement. You must provide complete application materials by the closing date of this announcement. For detailed instructions to assist you in ensuring your application package is received, go to http://epa.gov/ohr/ezhire/vacancy_requirements.htm.

REQUIRED DOCUMENTS:

Current or former career Senior Executive Service (SES) employees are not required to address the Executive Core Qualifications (ECQs). Unless you are currently serving under a career Senior Executive Service (SES appointment, are eligible for reinstatement into the SES, or have successfully completed a SES Career Development Program approved by OPM), you must submit a narrative statement covering each of the Executive Core Qualifications and Technical Qualifications questions in order to receive consideration for the position.

AGENCY CONTACT INFO:

Executive Resources Div
Phone: 202-564-0394
Fax: 202-564-9612
Email: barnett.howard@epa.gov
Agency Information:
Environmental Protection Agency
1200 Pennsylvania Avenue, N.W.
OHR, Executive Resources Division, Mail Code 3606A
Washington, DC
20460
US
Fax: 202-564-9612

WHAT TO EXPECT NEXT:

You can track the progress of your application package via your USAJobs account. You will receive an acknowledgement from USAJOBS that your submission was successful, once we have received your on-line occupational questionnaire, resume, responses to the Executive Core Qualifications (ECQs), Technical Qualifications (TQs)and Desirable Qualifications (DQs), and any supporting documentation. You will be notified of the status of your application after we conduct a qualification review of your complete application package. If your application meets the basic qualifications, it will then be forwarded to a three member Rating Panel consisting of SES career members here at EPA for further review. The Rating Panel decides which Best Qualified applicants will be forwarded to the Selecting Official to make a selection. Interviews are arranged through the Selecting Official. If your application is not forwarded to the Rating Panel, you will be notified of the outcome of your application. You may call Howard Barnett, Lead Human Resources Specialist,  Executive Resources Division on (202) 564-0394 to get the status of your application.

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Job Announcement Number:

EPA-SES-2014-0015

Control Number:

362263000