This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer GS-0341-11/12 (DE)

Agency:Overseas Private Investment Corporation

Job Announcement Number:OPIC-FAS-2014-0002

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$63,091.00 to $98,305.00 / Per Year

OPEN PERIOD:

Friday, February 14, 2014 to Tuesday, March 04, 2014

SERIES & GRADE:

GS-0341-11/12

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

13

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

This position is open to all U.S. Citizens.

This position is also being announced under the Agency's Merit Promotion Procedures.  If you wish to be considered for this announcement, refer to vacancy announcement, OPIC-FAS-2014-0003.



The closing dateof this annoucement has been extended to 03/04/14.

SECURITY CLEARANCE:

Secret

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

This position is located in the Department of Management and Administration, Office of Facilities and Administrative Services (DMA/FAS).  DMA/FAS is a support organization and provides critical services to the rest of OPIC that enable the agency to meet its mission goals. This includes visa/passport services, facilities management, construction management, property management, Executive Office driving services, office equipment management, mail and courier services management, office supply management, receptionist coverage, and other support operations.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • You must be a U.S. citizen to be considered for this position.
  • You may be required to serve a probationary period of 1 year.
  • Males born after 12/31/59 - Selective Service Registration required.
  • You must be able to obtain/maintain a Secret Clearance.

DUTIES:

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As an Administrative Officer, you will perform the following duties:

  • Manages the OPIC inventory and property management program(s). Property includes office furniture, supplies, and agency equipment (other than telecommunication and information technology devices).
  • Assists with the coordination of the Corporation’s equipment and furniture maintenance program, including selection, assignment, and maintenance. 
  • Receives, inspects and accepts all new property purchased by the corporation. Maintains an internal system to ensure that newly acquired property is classified, bar-coded, and entered into the property record when the item is received.
  • Manages plans and directs the maintenance, repair and improvement of OPIC physical facilities, to include classified working spaces. Receives requests from staff for alterations, repairs, and expansions. Works with the architect to design and layout projects. Reviews architect’s design plans and approves or recommends changes.
  • Develops and manages contract proposals for alterations, repairs, and expansions. Manages facilities budgets. Supervises construction phase of projects. Monitors the work of the general contractor to ensure compliance with terms and conditions of contract and monitors costs to ensure compliance with established project budget. Serves as liaison with the building manager.
  • Verifies invoice charges against allowable rates and prices authorized by contracts and purchase orders. Investigates and reconciles payment discrepancies. Prepares necessary forms/letters to initiate corrective action.
  • Provides input into the formulation and execution of operating budget to support current and future operations.
  • Manages day-to-day facility maintenance of OPIC office space, e.g., heating, air-conditioning requests, lighting and other requests for building services. Follows up to ensure maintenance requests have been properly carried out.
  • Manages the OPIC parking program. Maintains parking records and enforces parking regulations. Serves as liaison between building manager and OPIC employees.


QUALIFICATIONS REQUIRED:

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To qualify for this position, you must have one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service.  Specialized experience is experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.  

To be considered for GS-11, you must have 1 year of specialized experience at the GS-09 level or equivalent.  Specialized experience for this position includes:  Demonstrated experience in space and facilities management to include planning, organizing, directing and managing directly, facility operations, design and construction projects, space planning/allocation, move management and asset management.  Experience providing oversight and expertise in facilities services and contractor management and supporting budget development and oversight in a complex environment. Demonstrated knowledge of and experience providing leadership and oversight to staff in policy development, technical analysis and advice concerning the implementation and administration of space and facilities management program.

Or

Ph. D or equivalent Doctoral degree from an accredited university, or have at least 3 years of study leading to such degree, that would otherwise substitute for specialized experience. My major field of study was in public administration, business administration, industrial engineering, industrial management, or another administrative or management field related to this job. (If you select this choice, you MUST provide a copy of your official transcripts with your application to receive credit.

To be considered for the GS - 12, you must have 1 year of specialized experience at the GS-11 level or equivalent.  Specialized experience for this position includes:  Demonstrated experience in space and facilities management to include planning, organizing, directing and managing directly, facility operations, design and construction projects, space planning/allocation, move management and asset management.  Experience providing oversight and expertise in facilities services and contractor management and supporting budget development and oversight in a complex environment including budget formulation and execution.  Demonstrated knowledge of and experience providing leadership and oversight to staff in policy development, technical analysis and advice concerning the implementation and administration of space and facilities management program.


You must meet all qualification requirements within 30 days of the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

You will be evaluated on the vacancy related questions that were designed to assess your overall possession of the following competencies/knowledge, skills, and abilities (KSA's):

1. Knowledge of basic contracting policies and procedures such as documentation requirements to coordinate supplies, equipment inventories and contracting services for the support services program.
2. Knowledge of U.S. Government laws, regulations, procedures, practices and precedents pertaining to general services, property & space management and transportation.
3. Knowledge of the operation support involved in distribution, and control of property and equipment.
4. Knowledge and experience in managing and overseeing the routing and non-routine maintenance and repair of commercial space/buildings and/or an inventory of multiple properties to include maintenance services, HVAC systems, plumbing, and mechanical and electrical systems,
5. Knowledge and experience with using web-based applications to prepare, process and manage procurements and inventory.
6. Ability to communicate effectively orally and writing to prepare reports, providing guidance, invoices, meeting agendas and explaining complex ideas or information.
7. Knowledge of architectural and engineering drawings and designs, blue prints, building information modeling, building codes, fire/life safety detection and suppression systems.

NOTE: We do not require a separate statement responding to the competencies listed above . However, your resume should clearly show possession of these competencies.

We will review your resume and transcripts (if applicable), to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications based on the information provided and evaluate your relevant personal, educational, and/or work experiences as it relates to the specialized experience and your responses to the online assessment questionnaire. Based on the results of this evaluation, you will be placed in one of two quality categories: Highly Qualified and Qualified. Names of candidates in the Highly Qualified Category will be referred to the selecting official for consideration.

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume, as well as provide the required supporting documentation. Your veterans' preference entitlement will be verified. If you are entitled to 5 point veterans' preference and qualify for the position, your name will be placed above qualified nonveterans in your assigned category. If you are a disabled veteran with a service-connected disability of 10% or more and you meet the minimum qualification of the position, you will be listed at the top of the highest quality category. For information on veterans preference see fedshirevets.

Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) Eligibles:  If you have never worked for the Federal government, you are not CTAP/ICTAP eligible.  Information about ICTAP or CTAP eligibility can be found by clicking here to access OPM’s Career Transition Resources website.  To be considered well qualified under CTAP/ ICTAP, you must be placed in the Best-Qualified category for this position.  In addition, you must submit the supporting documents listed under the required documents section of this announcement.
To preview questions please click here.


BENEFITS:

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You can review our benefits at: http://www.opic.gov/content/employee-benefits



OTHER INFORMATION:

More than one selection may be made from this announcement.

VETERANS INFORMATION, EEO POLICY, AND REGISTRATION FOR SELECTIVE SERVICE can be obtained utilizing the links below.

REASONABLE ACCOMMODATIONS:  For more information, please see the link at the bottom of this announcement or click here

FORMER FEDERAL EMPLOYEES - If you received a Voluntary Separation Incentive Payment (VSIP) buyout with the Federal government, you must submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

Individuals with hearing impairments may contact the Human Resources Office via the Federal Relay Service at 1-800-877-8339 (TTY/ASCII) or click here, or their state or local relay service.


HOW TO APPLY:

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Before applying, read the entire vacancy announcement and ensure you are comfortable with the requirements.  If you are a new user to the USAJOBS site and have never registered for an account; you will first need to create an account by clicking here.  Once you have gathered all of the required information and are ready to begin the application process, click the button "Apply online" at the bottom of the page. You will then be directed away from USAJobs to the OPIC Enterprise systems application site. Once you have reached Enterprise, you will be prompted to enter (or update) your contact information on file with us. You can then begin answering the questions in the application. When you are done with all of the questions on a single page, click "Next" and proceed to the next page. If you experience any difficulties with the Enterprise application site, or you do not have access to a computer or the Internet to complete the on-line application, please contact the Human Resource Specialist listed on the vacancy.

All required supporting documents will be collected electronically via the USAJOBS document portfolio feature. To upload a document in USAJOBS: My account. Click on the Portfolio link found under the tabs near the top. Click browse and select a file stored on your computer to include in your portfolio. Files must be less than 2mb and can either be jpg, doc, or PDF format. Once you have selected your file, enter a name for the attachment, making sure to be as accurate in your description as possible. For example, Undergraduate Transcripts versus Graduate Transcripts. Once selected and named, click Upload. After you have successfully uploaded a document, you can click to View or Delete your document(s) at any time. You may also use the direct upload feature through the OPIC Enterprise systems Supporting Documents page (instructions are listed on that page) or you may also fax documentation using the instructions provided in the Required Documents step of this job posting. If using the Fax method, please submit your documents to the phone number appearing on the system generated fax cover sheet. Supporting documentation must be submitted by 11:59 p.m., Eastern Standard Time by the closing date of this job posting. You can upload documents or generate the fax cover sheet(s) when you register or update your information on the OPIC application site which you access through the USAJOBS site. RETAIN THE FAX CONFIRMATION EMAIL AS PROOF OF SUCCESSFUL TRANSMISSION.



REQUIRED DOCUMENTS:

Resume - Your resume should be specific to the position you are applying for, relating your skills and experience to those noted in the job posting. Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment, the number of hours worked per week, your salary, and grade of any federal position/s held. Your resume will be used to validate your responses to the assessment questionnaire.
Assessment Questionnaire – Completed online job specific self-assessment questionnaire through the Agency’s automated system “OPIC Enterprise System”.
Transcript - If you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application.  If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.
Veterans Preference - If you are claiming veteran’s preference, you must provide a copy of your DD-214, “Certificate of Release or Discharge from Active Duty” or, if you are on active duty, an official statement of service from your command/unit showing the date you entered active duty, expected discharge type and date, and campaign medals you have received. If you are claiming 10-point veteran's preference, you must also submit a SF-15, “Application for 10-point Veterans’ Preference.” For further information regarding Veterans Preference, click here.
CTAP/ICTAP – If you are a CTAP/ICTAP eligibility, you must submit a copy of your most recent performance appraisal (a copy of your agency notice, and a copy of your most recent SF-50 (Notification of Personnel action) noting your position, grade level, and the duty location. Additional information about CTAP/ICTAP eligibility can be found here.

AGENCY CONTACT INFO:

Muriel Thomas
Phone: 202-408-6301
Fax: 000-000-0000
Email: Muriel.Thomas@opic.gov
Agency Information:
OVERSEAS PRIVATE INVESTMENT CORPORATION
1100 New York Ave NW
Washington, DC
20527
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once your completed application is received, we will conduct an evaluation of your qualifications and determine your ranking. The highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 45 work days from the vacancy close date.

TO CHECK THE STATUS OF YOUR APPLICATION: Go to My Account, and log in. Click on 'Application Status' to view the status of your online job applications. Find the job application you would like to check. If it does not display, click on the 'View All Applications' link. For the application of interest, click on the 'More Information' link under the 'Application Status' column. The Application Detail page will display containing information about your application. Click the envelope icon under the 'Email Me A Copy' column to email yourself a copy of your resume and on line assessment responses. TO SIGN UP FOR APPLICATION STATUS UPDATES VIA EMAIL: USAJOBS has added an automatic email notification option for you to receive application status updates. We will continue to update your status on-line as changes are made - please provide sufficient time after the job closes to receive notifications to view your updated status codes.

To activate the proactive notification emails from your USAJOBS profile: - Access My account and log in - Click on Application Status and click the 'Notification Settings' link located below your displayed applications - Select your notification preference and click 'Submit' (you may also select to unsubscribe) These alerts will automatically notify you that your status has changed and remind you to check your USAJOBS profile for the specifics.

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Job Announcement Number:

OPIC-FAS-2014-0002

Control Number:

361908400