This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Legal Instruments Assistant

Department:Department Of The Interior

Agency:Interior, Bureau of Indian Affairs

Hiring Organization:Land, Titles & Records Office

Job Announcement Number:RMR-14-18 *Re-Advertisement

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$28,269.00 to $41,122.00 / Per Year

OPEN PERIOD:

Thursday, March 27, 2014 to Wednesday, April 02, 2014

SERIES & GRADE:

GS-0986-04/05

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

5

DUTY LOCATIONS:

1 vacancy in the following location:
Billings, MT View Map

WHO MAY APPLY:

Indian Preference eligibles, current status employees or former employees with Reinstatement eligibility.

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship and carry out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.

This position is located in the Bureau of Indian Affairs, Rocky Mountain Region, Billings, MT United States 1 vacancy
; and you can find more information specific to our organization at  
http://www.bia.gov/WhoWeAre/index.htm

 

INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).

 

FORMER FEDERAL EMPLOYEES: Former federal employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

 

Veterans Employment Opportunities Act (VEOA)

 

 

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • US CITIZENSHIP REQUIRED.
  • A BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES.
  • APPOINTMENT MAY INCLUDE A REQUIREMENT FOR TWO YEAR PROBATIONARY PERIOD.
  • APPLICATIONS WILL BE ACCEPTED ONLINE OR BY FAX.

DUTIES:

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As a Legal Instruments Assistant, you will;

     

  • Enter (post) information extracted from probates, deeds and encumbrances into the appropriate Land index.

  • Review assigned probates, probate modifications, and non-probate conveyance documents to ensure

    accuracy of individual identification numbers.

  • Inspect and file computer produced land indexes (125’s), Title Status Reports (TSR’s) (188’s) ownership data and land descriptions.

  • Operates programmable data systems processors, personal computers, calculators, fraculator, permanent repository program systems of legal documentation and electronic communication devices.

  • Scans recorded title documents to the TAAMS imaging System.  Electronically files, organizes and indexes documents to the system.

     


QUALIFICATIONS REQUIRED:

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(OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, Legal Instruments Assistant,  GS-0986-4,5).

 

GS-5:  1 year of specialized experience equivalent to the GS-4 grade level OR 4 years of successfully completed education above the high school level.

 

GS-4:  1 year of general experience OR 2 years of successfully completed education above the high school level.

 

SPECIALIZED EXPERIENCE: 

Reviews a wide range of real estate and probate legal instruments to confirm conformity with existing legal title records which include ownership, legal description and encumbrances.  Must comprehend land and legal descriptions including aliquot parts and metes and bounds.  Also be able to read General Land Office plats, land status maps and town site maps. Must be familiar with BOA identification numbers and know who to contact with what issue and ho to correct duplicated numbers and incorrect numbers.

 

GENERAL EXPERIENCE:  (1) Any type of work that demonstrates the applicant’s ability to perform the work of the position, or (2) experience that provided a familiarity with the subject matter or processes of the broad subject area of the occupation.

 

Part-Time or Unpaid Experience: Credit will be given for all appropriate qualifying experience regardless of whether compensation was received or whether the experience was gained in a part-time or full-time occupation. Full-time work is generally considered to be 35 to 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

 


To qualify based on education, you must submit a legible copy of transcripts with your name, school name, credit hours, major(s), and grade-point average or class ranking.  If transcripts are not included in your application package, education will not be credited.

 

Transcripts do not need to be official but if you are selected for this position and you used your education to qualify then you will need to provide official transcripts before you enter on duty.

 

Evaluation of Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration.

 

For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage. 

SUITABILITY, CLEARANCE & REQUIREMENTS:  A background security investigation will be required for all new hires.  Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements will be grounds for termination.

 

HOW YOU WILL BE EVALUATED:

BASIS OF RATING:  All applicants for this position will be rated and ranked based upon the extent and quality of their experience, training and/or education as reflected on the application.  Applicants will be further evaluated according to the degree to which they possess or have the potential to acquire knowledge, skills, abilities, and personal characteristics as listed below.  The judgment of qualifications will be based on the material submitted; therefore, it is to the applicant’s advantage to give complete and thorough responses and to present information in a neat and orderly fashion.  Qualifications and veteran’s preference eligibility will be determined on the basis of information submitted.

Basic understanding of the trust relationship between the United States and Indian Tribes; knowledge of federal laws, regulations, manuals and guidelines of the processing of legal land title and the instruments associated with it; Comprehensive knowledge of real estate encumbrances and how they affect legal land title; ability to read and write legal land descriptions.

 

 


BENEFITS:

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The Bureau of Indian Affairs offers a comprehensive benefits package. This Benefits link provides an overview of the benefits currently offered; Additional links provided for benefits information.



OTHER INFORMATION:

ICTAP/CTAP ELIGIBILITY

Federal employees seeking Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP.

CTAP/ ICTAP eligibles must submit the following (all four are required):

  1. An SF-50, Notification of Personnel Action, or other official documentation, which shows that you were declared displaced or surplus while serving as a career or career conditional competitive service employee, in tenure group 1 or 2, OR are a current or former Executive Branch agency employee in the excepted service serving on an appointment without time limit, at grade levels GS-15 or equivalent and below, and who has been conferred noncompetitive appointment eligibility and special selection priority by statute for positions in the competitive service;
  2. An SF-50, Notification of Personnel Action, or other official documentation which shows the position you may be or are being separated from has the same or higher promotion potential as that of the vacancy;
    • CTAP eligibles: a copy of your Reduction in Force (RIF) separation notice; a notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area; a Certificate of Expected Separation; your agency's certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice).
    • ICTAP eligibles: a copy of your RIF separation notice, a notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area; an OPM notice that your disability annuity has been (or will be) terminated; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for a disability retirement and will receive the special OPM annuity.
  3. A copy of a current (or last) performance rating of record of at least fully successful or equivalent (not required if you are an ICTAP eligible due to compensable injury or disability retirement).

 

VETERAN'S PREFERENCE

Veteran’s Preference: If you have served on active duty in the United States military and were separated under honorable conditions, you may be eligible for veterans' preference. To claim veterans' preference, you must submit:

  • DD Form 214 covering the period of military service for which preference is claimed; and
  • If applicable, a Standard Form 15, Application for 10-Point Veteran Preference with supporting documents as outlined on the form. This form can be found at:http://www.opm.gov/forms/pdf_fill/SF15.pdf

For more information on veterans' preference, please go to the U.S. Office of Personnel Management web site for veterans at www.opm.gov/veterans.

The Veterans' Preference Advisor allows Veterans to examine the preferences for which they might be entitled with regard to Federal jobs. It is located at:http://www.dol.gov/elaws/vets/vetpref/mservice.htm



HOW TO APPLY:

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Vacancy Identification Number: 1050155

To Apply Online:

·    Click the Apply Online button and follow the prompts to log into or create your USAJOBS account

·    ANSWER the Questionnaire and click on SUBMIT my answers

·    UPLOAD all required documents and other supporting documents

·    To return to a previously saved or incomplete application go to https://applicationmanager.gov/

We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.

To Apply by Fax:

·    Print a copy of the OPM Form 1203-FX

·    Answer the assessment questionnaire:  View Occupational Questionnaire

·    When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax cover page is required. Simply make sure that all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed.

Ensure the Vacancy Identification Number: 1050155, is identified on the required fax cover page,

Combination Online/Fax:

·         Log into or create your Application Manager account at https://applicationmanager.gov/

·         ANSWER the Questionnaire and click on SUBMIT my answers

·         Print the United States Government Application Cover Page

·         Include the Vacancy Identification Number: 1050155, SSN, and full name to ensure that your documents are associated with the rest of your application

·         Fax your United States Government Application Cover Page, application, and supporting documents to (478) 757-3144.

NOTE: It is the applicant's responsibility to verify that all information entered, uploaded, or faxed (i.e., assessment questions and answers, resume, and any supporting documents) are complete and accurate.  All application material and supporting documentation must be submitted and received by 11:59 PM (Eastern Time) on Wednesday, April 02, 2014 of the announcement in order for you to be considered for this vacancy.

NOTE: Submission of a resume alone is not a complete application. This position requires the submission of additional forms as described under the REQUIRED DOCUMENTS section. Failure to provide the required information and/or documentation may result in your application not being considered for employment. 

 

Note:  If you receive an email stating that there was a technical problem uploading your documents, you should fax the applicable documentation to OPM at 478-757-3144.  Be sure to use the fax cover sheet that was linked in the vacancy announcement; include the appropriate Vacancy ID Number 1050155 so that the fax is processed properly and promptly. For further questions regarding applying online or by fax, please contact OPM at ApplicationManagerHelpDesk@opm.gov.



REQUIRED DOCUMENTS:

    1.  Resume - Must contain the following:  

    ·                  Job Announcement #RMR-14-18 *Re-Advertisement

    ·                  Work Experience: include Position Title; Dates - From (mm/yy) To (mm/yy); Hours Worked per week;   

                 Current Supervisor's Name and Telephone Number; and Duties

    ·                  Education

    ·                  References

    2.  Form BIA-4432, Verification of Indian Preference for Employment, is required for claiming Indian Preference.  No other form will be accepted.  
        

    3.  Form DD-214, if claiming 5 pt. veteran's preference or Standard Form 15 with required proof of   entitlement, if claiming 10 pt. veteran's preference. 

    4.  College Transcript is required for verification/documentation of qualifying education.

    5.  Occupational Questionnaire, listed in announcement.  Failure to respond to the questionnaire will result in loss of consideration.

    6.  Most recent SF-50, Notification of Personnel Action, current or former Federal employees.

    7.  Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.
    NOTE: Persons submitting incomplete application will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. All documents must be legible to receive full consideration. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

 

The Optional Application for Federal Employment (OF-612) is now obsolete per The Office of Personnel Management.  In order to be considered for this position you must provide a resume. It is recommended to include all the information contained in the OF-612 in your resume.  In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.   Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.  Your resume MUST include the following: the month and year for each position held, and the number of work hours per week, e.g., 03/09 - 06/11 (or Present), 40 hrs/week.

AGENCY CONTACT INFO:

Marvin B. Dawes
Phone: (406)247-7956
Fax: (478)757-3144
Email: MARVIN.DAWES@BIA.GOV
Agency Information:
BIA Center for Recruitment Rocky Mountain Regional
AS-IA Office of Human Capital Mgmt
2021 4th Avenue North
Billings, MT
59101-1397 Fax: (478)757-3144

WHAT TO EXPECT NEXT:

If you have properly submitted your online questionnaire, you will receive a confirmation message.  You may want to check the spam folder for your email provider to ensure you receive our messages. A review of your application package will be made after the vacancy announcement closes.  You will be notified by letter or email of your status.  Please allow approximately 2 to 3 weeks for us to complete our review and notify you.


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Job Announcement Number:

RMR-14-18 *Re-Advertisement

Control Number:

361815300