This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Support Assistant (Office Automation), GS-0303-05/06/07

Department:Department Of The Interior

Agency:Interior, Bureau of Indian Affairs

Job Announcement Number:NRO 06/14

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,628.00 to $50,932.00 / Per Year

OPEN PERIOD:

Wednesday, February 12, 2014 to Wednesday, February 26, 2014

SERIES & GRADE:

GS-0303-05/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Gallup, NM View Map

WHO MAY APPLY:

Indian Preference Eligible's / Current Federal Status Employee or Former Federal Employees with Reinstatement Eligibility.

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.

Vacancy ID: 1042047

PROGRAM SUPPORT ASSISTANT (OFFICE AUTOMATION), GS-0303-05/06/07
Posn.# 6200022, Navajo Region, Trust Services
Division of Environmental, Cultural, Safety Management
Gallup, New Mexico

SALARY RANGE:

GS-05: $31,628 - $41,122 Per Annum
GS-06: $35,256 - $45,828 Per Annum
GS-07: $39,179 - $50,932 Per Annum

NOTE

  • Government housing is not availble.
  • If this position is filled at a lower grade level, subsequent promotion to the next grade level will be processed without further competition under the Merit Promotion Program at such time as performance and qualification requirements are met and classification review discloses the duties being performed properly warrant classification to the next higher grade level.

INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7). Consideration will be given to non-Indian applicants (Status or Reinstatement eligibles) in the absence of a qualified Indian Preference eligible. Applicants not entitled to Indian Preference must a Federal civilian employee with competitive status or former Federal civilian employees with reinstatement eligibility and must submit latest Notification of Personnel Action, SF-50B, as proof.

TRAVEL REQUIRED

  • Occasional Travel
  • Attend meeting and/or trainings.

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • US CITIZENSHIP REQUIRED.
  • A BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES.
  • APPOINTMENT MAY INCLUDE A REQUIREMENT FOR ONE YEAR PROBATIONARY PERIOD.
  • APPLICATIONS WILL ONLY BE ACCEPTED ONLINE OR BY FAX TO 1-478-757-3144.

DUTIES:

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  • Provides comprehensive office administrative assistance for the Division.
  • Provides program support assistant for variety of administrative, clerical and budgetary duties.
  • Manages correspondence by receiving, assessing, routing and handles incoming and outgoing materials such as controlled or routine correspondences, reports, memoranda, and other forms of written communication.
  • Compiles, organizes, and tracks program data which may include statistical information in support of the program operations.
  • Maintains program-specific data to track items such as contracts, funding, progress reports, and program budgets for six funding sources.
  • Maintains and tracks the program budgets for the purpose of preparing the monthly and yearly obligations/expenditures reports.
  • Manages the calendar and meetings for Supervisor and Staff.
  • Receives, refers, and interacts with persons within and outside the immediate organizational unit including staff of Federal organizations, private industry, and the general public.
  • Serves as a liaison with any special projects or issues related to records; and disseminate all records management policy, guidance instructions to all employees in their regional or program office.


QUALIFICATIONS REQUIRED:

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EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303).

GS-05: 1 year of specialized experience equivalent to the GS-4 grade level OR 4 years of successfully completed education above the high school level.

Examples of qualifying specialized experience include work that is routine in nature such as, providing program and administrative support; operating office automation equipment in the preparation of a variety of reports, letters, memorandums, transmittals, etc.; receiving visitors and ascertaining the nature of their business; furnishing statistical, general, or specific information; ordering supplies and equipment as needed for administrative offices; reviewing time sheets to ensure accuracy and compliance with policies and regulations.

GS-06: 1 year of specialized experience equivalent to the GS-5 grade level.

Examples of qualifying specialized experience include using independent judgment, as well as work requiring extensive knowledge and application of regulatory requirements, such as providing program and administrative support; operating office automation equipment in the preparation of a variety of reports, letters, memorandums, transmittals, etc.; receiving visitors and ascertaining the nature of their business; furnishing statistical, general, or specific information; ordering supplies and equipment as needed for administrative offices; reviewing time sheets to ensure accuracy and compliance with policies and regulations; processing obligation documents (travel, purchase orders, amendments, etc ); reviewing journal vouchers for fund payments ensuring funds are paid to the proper owners in the correct amounts.

GS-07: 1 year of specialized experience equivalent to the GS-6 grade level.

Examples of qualifying specialized experience include performing duties, such as providing assistance for program planning, program support and follow-through to completion a variety of administrative and/or program support responsibilities necessary for management and control of programs and activities. This includes, but is not limited to: preparing requisitions; maintaining automated system of program-specific data; scheduled day-to-day office plans and staff schedules; assist in correspondence control; gathered financial data for review and comparison; make travel arrangements and prepared travel authorizations and vouchers; maintained time and attendance reports; and finalized documents using software applications as electronic mail, spreadsheet, database and graphics.

PROFICIENCY REQUIREMENT:In addition to meeting the experience or education requirements, applicants must show possession of typing and office automation skills.  Applicants may meet the typing requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificate by the Office of Personnel Management local office or by self-certifying their proficiency.


SUITABILITY, CLEARANCE & REQUIREMENTS: A background security investigation will be required for all new hires. Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

MOTOR VEHICLE OPERATION: Regularly operate government vehicles or equipment to perform the duties of the position.

TELEWORK INDICATOR: The Bureau of Indian Affairs has determined that the duties of this position is suitable for situational telework only during an emergency or natural disaster for the continuity of the government and similar situations.

HOW YOU WILL BE EVALUATED:

As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:

  • KNOWLEDGE OF AUTOMATED SYSTEMS
  • KNOWLEDGE OF OFFICE RECORD AND FILE SYSTEMS
  • KNOWLEDGE OF ADMINISTRATIVE TASKS
  • KNOWLEDGE OF BUDGET AND SYSTEM ACCOUNTING PROCEDURES
  • PROBLEM SOLVING
  • CUSTOMER SERVICE
  • ORAL COMMUNICATION SKILLS
  • WRITTEN COMMUNICATION SKILLS

We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your application materials, your score may be adjusted to more accurately reflect your abilities.


BENEFITS:

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The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently offered http://www.usajobs.gov/EI/benefits.asp#icc



OTHER INFORMATION:

CTAP & ICTAP APPLICANTS: Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) participants who are well qualified may apply for this position. To be eligible for consideration under CTAP, an applicant must provide written notification that they will be losing their current federal position. To be eligible for consideration under ICTAP, an applicant must provide proof that they have lost their federal position within the last year. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. For more information regarding CTAP & ICTAP, please visit http://www.opm.gov/rif/employee_guides/career_transition.asp

NOTICE TO MALE APPLICANTS: Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System. Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.



HOW TO APPLY:

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To Apply Online:

  • Click the Apply Online button and follow the prompts to register
  • Answer the Questionnaire and click on SUBMIT my answers
  • UPLOAD all required documents and other supporting documents
  • To return to a previously saved or incomplete application go to https://applicationmanager.gov/.

We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.

To Apply by Fax:

  • Print a copy of the OPM Form 1203-FX
  • Answer the assessment questionnaire  View Occupational Questionnaire
  • When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed

Combination Online/Fax:

  • Log into or create your Application Manager account at https://applicationmanager.gov/
  • ANSWER the Questionnaire and click on SUBMIT my answers
  • Print the US Government Application Cover Page Include the Vacancy Identification Number 1042047, SSN, and full name to ensure that your documents are associated with the rest of your application
  • Fax your US Government Application Cover Page, application, and supporting documents to (478) 757-3144

Please note that it is the applicant's responsibility to verify that all information entered, uploaded, or faxed (i.e., questionnaire responses, resume, and any supporting documents) are complete and accurate.

All electronic submissions and/or faxes must be completed and received by 11:59 PM EST; Wednesday, February 26, 2014.

NOTE: Submission of a resume alone is not a complete application. This position requires the submission of additional forms as described under the REQUIRED DOCUMENTS section. Failure to provide the required information and/or documentation may result in your application not being considered for employment.



REQUIRED DOCUMENTS:

The following forms must be submitted in order to have a complete application:

  1. Resume/Application- Must contain the following:
    - Work experience, include the following:
    • Position Title;
    • Dates - from (mm/yy) to (mm/yy);
    • Hours Worked Per Week;
    • Current Supervisor's Name, Address, and Telephone number,
    - Education
    - References - List Three people who are not related to you and are not current or previous supervisors.
  2. Form BIA 4432, Verification of Indian Preference for Employment, is required for claiming Indian Preference. No other form will be accepted.
  3. Form DD-214, if claiming 5 pt. veteran's preference or Standard Form 15 with required proof of entitlement, if claiming 10 pt. veteran's preference.
  4. College Transcript is required for verification/documentation of qualifying education. Unofficial transcripts are acceptable; however, official transcripts will be required before entrance on duty.
  5. Assessment Questionnaire, listed in announcement. Failure to respond to the questionnaire will result in loss of consideration.
  6. Copy of most recent SF-50, Notification of Personnel Action, current or former Federal employees.
  7. GSA Form 3607, Motor Vehicle Operator's License and Driving Report, available at www.gsa.gov/forms. (Optional during the application process; however, selectee will be required to submit as part of the pre-appointment process.)

    NOTE: Persons submitting incomplete application will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

    AGENCY CONTACT INFO:

    Pamela S. Roundface
    Phone: (505)863-8211
    Email: PAMELA.ROUNDFACE@BIA.GOV
    Agency Information:
    BIA Center for Recruitment Gallup
    DO NOT MAIL APPLICATIONS
    PLEASE FAX TO 478-757-3144
    XXXXX, OK
    73005

    WHAT TO EXPECT NEXT:

    Once the online questionnaire is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your rating and referral to the hiring official. If further evaluation or interviews are required, you will be contacted.


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    Job Announcement Number:

    NRO 06/14

    Control Number:

    361677200