About the Agency
This position is located in Technical Plans, Policy and Project Management group, Office of the Chief Information Officer (OCIO), Smithsonian Institution. The employee provides a range of financial and procurement accountability services for the OCIO.
- Performs accounting reconciliation and financial analysis to resolve discrepancies between organizational accounting records and PeopleSoft financial system.
- Performs reconciliations using standard general ledger accounts including budgetary and proprietary accounts and fund accounts.
- Performs accounting functions necessary to control and monitor program expenses and equipment expenses.
- Initiates and monitors fund transfers between OCIO and other units including general ledger entries for telecommunication reimbursements,
- Interagency transfers, budget transfers and IPAC transactions.
- Performs financial audits and reconciliation by examining accounts and financial records for the purpose of attesting that the financial statements fairly represent the financial position of the organization as of a predetermined date.
- Prepares internal financial reports including monthly updates to salary models, reports detailing telecommunications charges, and monthly expenditure reports by department identification.
- Develops reports to identify variances between accounting systems and budget reports detailing reasons for variances and presenting possible solutions.
- Verifies balances in PeopleSoft, travel system and internal OCIO accounting models.
- Enters financial data into a variety of schedules and reports including the Federal Procurement Data System and checks to see that all vendors are enrolled in the Commercial Contractors Registry.
- Recommends and makes adjustments to procurement records and documents as required including tracking the expiration dates of Purchase
- Orders and Contracts while insuring an adequate notice to the COTR to allow the COTR to obtain needed ongoing services.