Job Title: Staff Assistant - DEUJob Announcement Number: COMMOFCS-2014-0003
Agency: Federal Trade Commission
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Monday, February 03, 2014 to
Friday, February 14, 2014
SERIES & GRADE:
Competitive Service; -
1 vacancy in the following location:
Washington DC, DC View Map
WHO MAY APPLY:
All Qualified Candidates
Public Trust - Background Investigation
About the Agency
The incumbent serves as a Staff Assistant in the Commissioner's office. As the Staff Assistant, the incumbent performs a variety of administrative and sensitive assignments to aid in managing the operational objectives in the Office of the Commissioner.
Please note: If you would like to be considered under the Merit Promotion process please apply to vacancy announcement number COMMOFCS-2014-0001.
- This position requires U.S. citizenship.
- Time-in-grade requirement must be met within 30 days of the closing date.
- This position is not included in the bargaining unit.
- A one-year probationary period may be required.
DUTIES:Back to top
The incumbent will perform the following duties:
Establishes and maintains procedures for a smooth, rapid flow of work into and from the office. Ensures prompt attention to FTC priority matters. Assigns correspondence to staff attorneys or routes it to appropriate Bureaus and Offices for disposition, tracking replies and other actions taken. Personally, drafts replies to nonlegal correspondence directed to the Commissioner.
Plans, organizes, and directs office activities. Monitors the budget, ensuring restrictions are met for all expenditures. Coordinates purchase and maintenance of furniture, equipment, and supplies. Assists in the oversight of the support staff. Conducts placement interviews, recommends final selection, trains new employees and reviews work products as needed, ensures even distribution and prompt completion of assignments, and approves leave. Performs other miscellaneous administrative duties as required.
Makes necessary arrangements for conferences and meetings including reserving conference rooms, notifying individuals, etc. Assembles background materials on attendees for the Commissioner.
Receives incoming telephone and personal callers for the Commissioner. Whenever possible, handles the matter based upon extensive knowledge of the Commission’s operations and functions as well as the policies established by the Commissioner.
Makes necessary arrangements for travel on the basis of brief instructions as to the places to be visited, mode of transportation, and approximate time of departures and arrivals preferred. This includes arranging schedules, making transportation and hotel reservations, notifying organizations and officials to be visited, and securing travel authorizations.
Utilizes advanced computer skills including legal research software, word processing, Power Point, Excel, SharePoint and accessing documents in court and regulatory dockets. Experience with legal citation form, and basic case research.
Prepares speeches, presentations and briefing materials for the Commissioner.
QUALIFICATIONS REQUIRED:Back to top
Resumes of qualified candidates must describe at least one year of specialized experience comparable to the next lower grade level in the Federal service.
Specialized experience is any experience that is directly related to the position to be filled and which has equipped the candidate with the particular competencies to successfully perform the duties of the position.
In order to meet minimum qualifications, applicants must also identify experience, which demonstrates that the candidate meets the following selective factors. Candidates who do not show such experience in their resume will not be considered.
• Experience with legal citation form, and basic case research.
• Advanced computer skills including research software, word processing, Power Point, Excel, SharePoint and accessing documents in court and regulatory dockets.
GS 11: At the GS 11 level, applicants must have one year specialized experience equivalent to the GS 9 level in the Federal Service OR; three full years of progressively higher level graduate education or a Ph.D. or an equivalent doctoral degree. Examples of specialized experience include comprehensive knowledge of administrative policies and practices and the skill and ability to apply this knowledge to providing daily office functions such as receiving callers and visitors; scheduling conferences and meetings; drafting and reviewing correspondence; maintaining a calendar and scheduling appointments, preparing travel arrangements for senior level staff, and developing standard operating procedures for administrative processes.
HOW YOU WILL BE EVALUATED:
For information on how FTC determines the best qualified candidates click here.
To preview questions please click here.
HOW TO APPLY:Back to top
Individuals applying for this announcement are required to complete and submit an online application through the Office of Personnel Management's (OPM) application system, USAJOBS. The information you provide in USAJOBS is general information completed by all candidates. That information and your resume will become part of your application and will automatically be transferred to
FT-SEE when you apply online. The submission of anything other than the below online application will result in you not being considered for this job.
If applying online poses a hardship to any applicant, please contact us. Applicants must contact us at 202-326-2021 prior to the closing date to speak to someone who can provide assistance for online submission. Requests for extensions will not be granted.
There are several parts of the application process that will affect your overall evaluation:
1. Your online resume (See Step 1 below).
2. Your responses to the eligibility questions.
3. Your responses to the vacancy specific self-assessment questions.
4. Submission of supporting documentation (See instructions under the "Required Documentation" section of this posting.
You have until 11:59 PM Eastern Time on the closing date of this announcement to complete the following four-step application process:
STEP 1: To apply, you must first register on USAJOBS at www.usajobs.opm.gov and have at least one resume associated with your account. Your online resume must be built using the USAJOBS resume builder or you can upload an existing resume from your computer. You must submit a resume to be considered for this position. Once you have completed the registration process, thoroughly review this vacancy announcement and then select the "Apply Online" button and follow the instructions provided.
STEP 2: After selecting a resume to submit with your application package, you will be taken to FT-SEE to answer questions related to your experience and vacancy specific questions. The answers to the questions are necessary to evaluate your qualifications for the specific job to which you are applying. When completed, the information you provided through USAJOBS and the answers to the
FT-SEE questions will become your application.
STEP 3: Review your resume to make certain that it supports your responses to the questions. Once you submit your online application, you will see a screen telling you that your application has been successfully transmitted. If you do not receive this confirmation, you have not successfully completed your application.
STEP 4: Submit Supporting Documentation, as necessary.
NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.
To help you ensure your application fully outlines your qualifications and eligibility for this position, please submit the following documentation as appropriate. Some of the items listed may not apply to you.
APPLICATION PACKAGE CHECKLIST
__ Announcement number, title, and grade(s) of the position
__ Full name, mailing address (including zip code) and day and evening phone numbers (with area code)
__ Statement that you are a U.S. citizen
__ Current Federal employees serving on a competitive career or career conditional appointment or reinstatement eligible must submit a copy of their most recent Notification of Personnel Action (SF-50).
__Copy of DD Form 214 (Certificate of Release or Discharge from Active Duty) (only if claiming veteran's preference)
__SF-15 (Application for 10-point Veteran's Preference) plus the support documentation required by this form (if claiming 10-point veteran's preference)
__ Paid and non-paid work experience related to the position. For each period of Work experience include:
___Series/grade (if Federal employment)
___Duties and accomplishments
___Employer's name and address
___Supervisor's name and contact information
___Starting and ending dates of employment (month/day/year)
___Number of hours worked per week
___Indicate if we may contact current supervisor/employer
___Other job related information, such as training courses (title & year); skills (e.g., other languages, computer software/hardware, tools, etc.)
___Honors, awards, and special accomplishments
___A Legible copy of college transcripts (if qualifying all or in part on the basis of Education for this position)
___Support documentation for eligibility for special hiring authorities, such as disability, Peace Corps service, etc.