About the Agency
The incumbent serves as a Staff Assistant in the Commissioner's office. As the Staff Assistant, the incumbent performs a variety of administrative and sensitive assignments to aid in managing the operational objectives in the Office of the Commissioner.
Please note: If you would like to be considered under the Merit Promotion process please apply to vacancy announcement number COMMOFCS-2014-0001.
The incumbent will perform the following duties:
Establishes and maintains procedures for a smooth, rapid flow of work into and from the office. Ensures prompt attention to FTC priority matters. Assigns correspondence to staff attorneys or routes it to appropriate Bureaus and Offices for disposition, tracking replies and other actions taken. Personally, drafts replies to nonlegal correspondence directed to the Commissioner.
Plans, organizes, and directs office activities. Monitors the budget, ensuring restrictions are met for all expenditures. Coordinates purchase and maintenance of furniture, equipment, and supplies. Assists in the oversight of the support staff. Conducts placement interviews, recommends final selection, trains new employees and reviews work products as needed, ensures even distribution and prompt completion of assignments, and approves leave. Performs other miscellaneous administrative duties as required.
Makes necessary arrangements for conferences and meetings including reserving conference rooms, notifying individuals, etc. Assembles background materials on attendees for the Commissioner.
Receives incoming telephone and personal callers for the Commissioner. Whenever possible, handles the matter based upon extensive knowledge of the Commission’s operations and functions as well as the policies established by the Commissioner.
Makes necessary arrangements for travel on the basis of brief instructions as to the places to be visited, mode of transportation, and approximate time of departures and arrivals preferred. This includes arranging schedules, making transportation and hotel reservations, notifying organizations and officials to be visited, and securing travel authorizations.
Utilizes advanced computer skills including legal research software, word processing, Power Point, Excel, SharePoint and accessing documents in court and regulatory dockets. Experience with legal citation form, and basic case research.
Prepares speeches, presentations and briefing materials for the Commissioner.