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This Position Is No Longer Available

Job Title:  Contracting Officer Representative
Department:  Department Of Veterans Affairs
Agency:  Veterans Affairs, Veterans Health Administration
Job Announcement Number:  OY1037398PAW

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$62,228.00 to $80,896.00 / Per Year
Friday, January 31, 2014 to Thursday, February 06, 2014
Full Time - Permanent
1 vacancy in the following location:
Denver, CO View Map
Current Permanent Employees of the Chief Business Office Purchased Care, Station 741
Public Trust - Background Investigation


Vacancy Identification Number (VIN): 1037398

Our mission:  To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.


As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to

Special Employment Consideration:  VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more .


  • Not Required


  • No


  • You must be a US citizen to apply for this job
  • Selectees are subject to fingerprint and background investigation.
  • Selectees may be subject to a one-year probationary/trial period.
  • More than one selection may be made from this announcement.
  • All requirements must be met by the closing date of this announcement.
  • Federal employees must meet the necessary time in grade requirements


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This position is aligned under Logistics within Chief Business Office Purchased Care (CBOPC). The Logistics department of CBOPC provides a wide variety  of services and support initiatives such as safety, warehouse operations, facility problems and issues, space planning, agreements management, ergonomic support, parking, COR oversight, acquisition support and security to our employees. The incumbent will serve as a Contracting Officer Representative (COR) with some of the major duties to include: 

  • Ensure standardization of COR activities and provide program oversight.
  • Provides acquisition support from the acquisitions planning stage through contract administration stage.
  • Maintains a database of all qualified and actively delegated contracting officer representatives for the organization.
  • Accomplishes procurement and administration of contracts for supplies, equipment, leases and non-personal services.
  • Maintains Telework eligibility, suitability, and agreement data for all employees.
  • Performs cost and price analyses using various resources to include: price history, market lists and GSA schedule information to ensure reasonable prices.
  • Establishes and maintains master file of all Inter/Intra-service Support Agreements, Memorandums of Understanding, and Memorandums of Agreement involving the agency.
  • Uses extensive knowledge of the Federal Acquisitions Regulations (FAR) and proven experience within the guidelines of the FAR.
  • Provides expert consultation, advice and guidance to department management and executive leadership regarding all facets of contracting operations, contract administration and management according to the regulations and policies governing contracting within the Federal Government.

Work Schedule: Monday-Friday; 40 hours per week; Tour of duty will be set based on organization need.
Position Description Title/PD#:  Contracting Officer Representative, PD# 024210

Relocation Expenses: Relocation expenses are not authorized for this position.


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To qualify for this position, applicants must meet all the requirements by Thursday, February 06, 2014


TIME-IN-GRADE RESTRICTION GS-11: Applicants who are current Federal employees and have held a GS grade position any time within the past 52 weeks must meet the time-in-grade requirements (a minimum of 52 weeks in positions no lower than GS-09).

Specialized Experience GS-11 level:  Applicants must have at least one (1) year of specialized experience equivalent to at least the next lower grade (GS-09) in the normal line of progression for the occupation in the organization. Examples of specialized experience include but are not limited to:

  • Providing expert consultation, advice and guidance to department management and executive leadership in all facets of contracting operations, contract administration and management according to the regulations and policies governing contracting within the Federal Government.

  • Acting as liaison between Contract Program officials, directors, contracting officer representatives and contracting activities both local and national.

  • Providing acquisition support from the acquisitions planning stage through contract administration stage.

  • Responsible for the procurement and administration of contracts for supplies, equipment, leases and non-personal services.

  • Providing coordination and oversight for organization agreement programs.


Applicants may substitute education for the specialized experience required for the GS-11 level. The education must be at the graduate level in an accredited college or university and be a Ph.D. or equivalent graduate degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.


Applicants may also combine education and experience to qualify at the GS-11 level. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required specialized experience that you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 1 1/2 year of graduate level education (One year of full-time graduate education is considered to be 18 semester hours to satisfy the 1 year of full-time study requirement and is considered 50% of graduate education required) and 6 months of specialized experience (50% of the specialized experience required).

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's web site at


Physical Requirements for Position: Work is typically performed in an adequately lighted and climate controlled office.

APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website:  All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Veterans' Preference: When applying for Federal jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation .

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit .




Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

As a part of the Occupational Questionnaire, you will be rated on your overall knowledge, skills, work experience, and ability to perform the specialized tasks that the position entails. Examples of these competency factors are:

1) Skilled in all facets of contracting operations, contract administration and management according to the regulations and policies governing contracting within the Federal Government.

2) Experience identifying appropriate contract mechanisms and required documentation.

3) Highly skilled with various communication techniques in order to provide oversight and support services.

4) Knowledge of regulations and procedures sufficient to develop and maintain support agreements.

Narrative essays may be requested later in the selection process to differentiate between quality levels of eligible, basically qualified applicants.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at


Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (meets minimum qualifications, any selective factor and demonstrates ability to satisfactorily perform the duties of the position upon entry) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at .


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To apply for this position, you must provide a complete Application Package which includes:

  • Your Resume (please ensure watermarks do not appear across your resume as it may cause the document to be unreadable or unusable for processing)
  • Most recent performance appraisal (Federal employees are required to submit)
  • Additional Required Documents (see Required Documents section and Checklist below)

The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, February 06, 2014.


Note: While not a requirement, applying online for this vacancy is strongly encouraged. Should you choose to apply for this vacancy by fax, please be aware that the way you fill out the form 1203FX and the quality of your fax could affect the way your application packet is uploaded and may result in your being found ineligible for consideration. If a determination is made that your application package is incomplete or illegible, you will receive no further consideration for this announcement.  Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package or fail to use the instructions for applying listed below.

Applications may be submitted online, by fax or email but will not be accepted in postage-paid government envelopes.

We cannot be held responsible for incompatible software, fax transmissions, or delays in mail service.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.  Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed.


Note: To return to a previously Saved or Incomplete application, simply reapply through your account in USAJOBS.  After applying, return to USAJOBS ( to see the status of your application, including any messages that may have been sent to you.


If you cannot apply online and wish to submit your application packet BY FAX:

  1. Click the following link to view and print the Occupational Questionnaire View Occupational Questionnaire
  2. Print this 1203FX form to provide your response to the Occupational Questionnaire: Using the Occupational Questionnaire as a guide, indicate your answers on the form 1203FX. You may notice in Section 25 of the 1203-FX form that the question numbers restart at this point in the questionnaire with number one. When entering your responses on the 1203-FX (Occupational Questionnaire) form, please continue to enter your responses at the next available number within the same section of the form.
  3. Fax the completed 1203FX form along with any supporting documents to (478) 757-3144. Your 1203FX will serve as a cover page for your fax transmission
  4. Assessment Questionnaires received by fax must be received no later than 7 calendar days from close of announcement.

If you have supporting documents that you wish to use AND are unable to upload them using Application Manager, you may fax them using the following instructions:

  1. Complete this cover page: using the following Vacancy ID number: 1037398. Please ensure that you provide all of the requested information on the cover page.
  2. Fax your documents to (478) 757-3144.

Please allow 48 hours for your faxed documents to upload in to the system. Application Manager will notify you once the faxed documents have been uploaded.


The following documents are required:

  • Résumé
  • Responses to the online occupational questionnaire.
  • Most recent performance appraisal (required from all Federal employees).
  • Copy of your transcript if you are using education to qualify.
  • Evidence of your eligibility to apply for this vacancy (please see checklist below).
  • Completed and signed OF-306, Declaration for Federal Employment:


Also include any other documents required by the checklist


Phone: (877)782-5627
Fax: (478)757-3144
Agency Information:
CBO -- Workforce Management
Townsite Plaza II
120 SE 6th St - Suite 102
Topeka, KS
Fax: (478)757-3144


After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating.  We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined. 

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