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This Position Is No Longer Available

Job Title:  Instructional Systems Specialist
Department:  Department Of State
Agency:  Department of State - Agency Wide
Job Announcement Number:  FSI-2014-0019

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$106,236.00 to $138,136.00 / Per Year
Thursday, January 30, 2014 to Thursday, February 13, 2014
Full-Time - Term Appointment not-to-exceed 2 years. Renewable at the option of the agency.
1 vacancy in the following location:
Arlington, VA View Map
Open to all U.S. citizens

"You are encouraged to read the entire announcement before you submit your application package. Your application may not get full consideration if you do not follow the instructions as outlined."

"More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade and unit occur."
Top Secret


About the Agency

This position is under the general supervision of the Director, Consular Training Division, School of Professional and Area Studies (SPAS).  The Consular Training Division is responsible for preparing newly-hired consular professionals to serve successfully in the field, as well as for providing ongoing tradecraft training throughout an officer’s consular career, focusing on core consular duties such as visa and passport adjudication, and on emergency citizen services overseas, as well as on managerial responsibilities and mandates. Successful completion of the Basic Consular Course is a pre-requisite for the consular commission needed to perform consular functions in the field.  Last year, 799 people completed the Basic Consular Course.  Additionally, the Division provided mid-level and advanced training to another 1,705 students in classroom training and 11,984 students via distance learning courses.  Students include not only traditional Foreign Service Officers, but also Civil Service employees destined for overseas consular tours, as well as Eligible Family Members (EFMs), Locally Engaged Staff (LES), Limited Non-Career Appointees (LNAs) and domestically based passport specialists.

The Department reserves the right to terminate a conditional offer of employment if the individual does not receive a security clearance within 18 months from the date of the tentative offer letter.


  • Not Required


  • No


  • Incumbent will be subject to random drug testing.
  • U.S. Citizenship is required.
  • Must be able to obtain and maintain a Top Secret
    security clearance.


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With practical knowledge and experience in training and developing trainers, instructional design, and organizational development, the incumbent performs the following duties:
The incumbent serves as a Department expert on training and, drawing on his/her professional expertise, serves as the authoritative consultant and expert advisor regarding the most effective professional education techniques used in training programs produced in the Department.

  • Develops training evaluation methods and tools and oversees their implementation for the full range of Division courses.

  • Serves as a course curriculum advisor for consular courses, in particular the Basic Consular Course (ConGen), and for programs delivered to students at FSI and overseas. The incumbent manages, plans and directs the extensive aspects of such training activities, including needs assessments, course development, session delivery, and evaluation of training results. Duties also include preparing materials and teaching aids, coordinating support staff assistance, and designing experiential training activities.

  • Participates in the design and development of new courses and modules in the Division. Works with the instructors and other tradecraft subject matter experts to revise existing courses and modules in order to update material and ensure that the training provided is useful and applicable to the intended audience, providing expert advice and assistance to ensure that the curriculum reflects state-of-the-art content, instructional methodologies, and delivery techniques.


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Applicants must meet all the required qualification requirements, including education and any selective placement factors described below by the closing date of this announcement.  Education may only be substituted in accordance with the Office of Personnel Management (OPM) Qualification Standards Handbook.  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.  It is your responsibility to provide such evidence when applying.  Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.
To qualify for this position, applicants MUST meet the required basic entry qualification requirements described below:
Basic Requirements: Degree: that included or was supplemented by at least 24 semester hours appropriate to the work of the
position to be filled. The course work must have included study in at least 4 of the following 5 areas:

  • Learning theory, psychology of

  1. learning, educational psychology: Study of learning theories as they relate to the systematic design, development, and validation of instructional material.

  2. Instructional design
    Study of the principles and techniques used in designing training programs, developing design strategy and models, and applying design methods to the improvement of
    instructional effectiveness.

  3. Educational evaluation: Study of the techniques for evaluating the effectiveness of instructional/educational
    programs, including developing written and performance tests and survey instruments, and determining reliability and validity of evaluation instruments.

  4. Instructional product
    Study of the techniques appropriate for developing training materials, including identifying learner characteristics, specifying objectives, applying training
    strategy, validating training materials, and evaluating training.

  5. Computers in education and training: Study of the application of computers in education and training, including selecting appropriate computer software.

Some positions in this series may specialize in one or two functional areas, where more specific academic preparation may be
necessary. For such positions, it may require course work in the applicable functional area(s) as part of the above-required 24 semester hours. For positions that require this additional
academic preparation, it will be noted in the Qualifications section of the vacancy announcement.

Note: All applicants are REQUIRED to submit transcripts of educational requirement by the closing date of this announcement.  You MUST (1) submit a
copy of your college transcript(s) with your application, and if selected, an official
college transcript(s) will be required to verify education prior to employment; (2) transcripts MUST be legible AND include your
name, major, school name/location, course title/number, date completed, grade, and number of credits earned; (3) if you attended
more than one college you MUST submit a transcript from each institution if you wish your education to be considered in qualifying
you for this position; (4) all college coursework that may be pertinent to qualifying you for the position MUST be included on the
transcripts. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you
WILL lose consideration for this position.

IN ADDITION to meeting ONE of the basic entry qualification requirements listed above, the applicant MUST have at least one year of specialized experience that has equipped them with the particular knowledge, skills, and abilities to successfully perform the duties of the position.  This experience is related to the work of the position and equivalent to at least the GS-13 level in the Federal service.  
Qualifying specialized experience must demonstrate the following:   
Experience in designing, developing curriculum and course materials in a training programs for adult professi
Experience in evaluating training, analyzing evaluation data, writing reports and developing recommendations.
Experience in delivering course in a classroom  and/or in a eLearning  environment.
Note:  All applicants ARE required to submit transcripts as verification of educational requirement by the closing date of this announcement.  If you fail to provide requested information, or the information you
submit is insufficient to verify your eligibility, you WILL lose consideration for this position.

There is no substitute of education for specialized experience for the GS-14 position.



Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

Knowledge of curriculum development and course design.    
Ability to develop course evaluation and data analysis.                       
Ability to deliver formal classroom training and distance learning course.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience(s) and education (if applicable) as it relates to this job opportunity.  Please visit the following website for more information on required resume content: click here
Qualified candidates are assigned a score between 70 and 100.  Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for special priority.

If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience.  This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity.  Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.
To preview questions please click here.


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You can review our benefits at:


SOCIAL SECURITY NUMBER - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name.  As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you.  Failure to provide your Social Security Number on your application materials will result in your application not being processed.

SELECTIVE SERVICE - If you are a male applicant born after December 31, 1959, you must certify at the time of appointment that you have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

REASONABLE ACCOMMODATION - This agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Employee Relations, Disability/Reasonable Accommodations Division, at (202) 261-8163 or  The decision on granting reasonable accommodation will be on a case-by-case basis.

EQUAL EMPLOYMENT OPPORTUNITY - The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.


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Please carefully read all the instructions before you begin the application process.

To apply for this job opportunity, you must submit a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS.  This information will be transferred to the Department of State's Gateway to State Automated Application System.

You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the following four-step application process:

STEP 1: Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.

STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable).  Cover letter is optional.  If you submit a cover letter, you must also submit a resume.  Please see the “How You Will Be Evaluated” section for specific information that should be outlined in your resume.

STEP 3: Answer the job-specific self-assessment questions on-line through the Gateway to State automated application system.  These questions will be used to evaluate your qualifications and experience for this job opportunity.  

STEP 4: Submit all required documentation, applicable to you, listed in the Required Documents section of this job opportunity to the Department’s automated application system "Gateway to State" prior to the closing date of this announcement.  For instructions on how to view the status of your supporting documentation, please click here.

Technical assistance with your on-line application can be obtained by contacting the Help Desk at OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET
NOTE:  If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax.  Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET, at least two working days prior to the closing date of this announcement.  The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement.

NOTE:  Paper applications and information sent by mail WILL NOT BE ACCEPTED.


All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume - your resume or any other written format you choose should contain the required information as specified in the “How You Will Be Evaluated” section.  Insufficient information will result in an ineligible rating.

2. A completed online job specific self-assessment questionnaire through the Department’s automated system “Gateway to State”.

3. Transcripts - if you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application.  If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

All documentation, applicable to you, must be submitted by the closing date of this announcement.  If the information you submit is insufficient to verify your eligibility or you fail to submit any of the required documents, it will disqualify you from being considered for this job opportunity.


Jackie Chavez
Phone: 703-302-6813
Fax: 000-000-0000
Agency Information:
U.S. Department of State
Civil Service Personnel - Civil Srvc and Iraq jobs
Foreign Service Institute
Shultz Center, SA-42
Arlington, VA
Fax: 000-000-0000


After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements.  After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration and possible interviews.  After a tentative job offer, we will conduct a suitability and or security background investigation.
You will be notified up to four times during the hiring process:

1. Upon receipt of your application.
2. Upon minimum qualification determinations.
3. After the certificate is issued.
4. After final selection is made.

For instructions on how to view the status of your application, please click here.

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