This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Assistant, GS-0301-11 DE

Agency:National Science Foundation

Job Announcement Number:NSB-2014-0002

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$62,467.00 to $81,204.00 / Per Year

OPEN PERIOD:

Wednesday, January 29, 2014 to Tuesday, February 04, 2014

SERIES & GRADE:

GS-0301-11

POSITION INFORMATION:

Full-time - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

FEW vacancies - Arlington, VA View Map

WHO MAY APPLY:

Any US Citizen.

This opportunity is also open to status candidates and veterans eligible under VEOA under announcement NSB-2014-0001.

SECURITY CLEARANCE:

Q - Nonsensitive

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

The National Science Board (Board) was established by Federal statute to set the policies of the National Science Foundation (NSF) and to serve as advisors to the President and Congress on a broad range of national science and engineering research and education policies. The National Science Board Office (NSBO) is the focal point for coordinating the development and analysis of policy-level issues and strategies requiring Board attention and/or action.

The individual selected for this position will serve as a member of the administrative team of the National Science Board Office (NSBO) and is primarily responsible for serving as a personal confidential assistant to the National Science Board (NSB) Office Director and to the Chairman of the National Science Board. The individual will also provide executive and administrative support to the Board Members. You will assist the NSB Office Director in establishing and maintaining the operations of the NSBO.  If you are an individual with strong executive office skills, excellent writing skills, strong interpersonal skills, and capable of safeguarding confidential and sensitive information, this may be the position for you.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • Yes
  • Relocation MAY be paid contingent on the availability of funds.

KEY REQUIREMENTS

  • Background investigation
  • US citizenship
  • Preview questions at bottom of Qualifications & Evaluations--see tab above
  • Selective Service registration required for male applicants, unless exempt.

DUTIES:

Back to top

The incumbent will work closely with the NSB Office Director in establishing and maintaining smooth running operations of the NSBO and supporting his interactions with NSB Members and other public and agency officials. Specific duties include:


  • Maintaining contact information and initiating contact with counterparts in the Agency and in other Federal and public organizations on behalf of the Board and the NSB Office Director, including maintaining the calendar for the NSB Office Director;

  • Handling telephone inquiries and greeting guests for meetings with the NSB Office Director/Board Chairman;

  • Compiling background and/or briefing materials for the NSB Office Director and Board Chairman;

  • Tracking requests and communications from various senior officials at the White House, e.g., the Office of Science and Technology Policy, Congress; the NSF Director's Office; external organizations and/or NSB Board members to ensure timely and accurate responses;

  • Drafting correspondence for signature by the Board Chairman and the NSB Office Director;

  • Organizing and maintaining correspondence and confidential files for the Board and NSB Office Director;

  • Providing meeting support such as note taking and recording, and preparing minutes for confidential meetings;

  • Preparing travel documents, requisitions and other administrative documents needed for the National Science Board's daily operations;

  • Monitoring and assessing routine to complex management processes and projects and assisting the NSB Office Director in implementing changes to improve effectiveness and efficiency of operations;

  • Assisting in the preparation and tracking of statistical and narrative reports used in monitoring budgets, travel costs, special projects and meetings and events, etc.;

  • Working with senior NSB Office staff to develop policies and procedures that ensure that the NSB Office Director and Board Chairman achieve their program goals;

  • Working independently and on teams to assist in the completion of a variety of ad hoc and special projects related to the Board mission, vision, goals, and objectives.















 
 


QUALIFICATIONS REQUIRED:

Back to top

To qualify at GS-11 level, you must have at least one year of specialized experience equivalent to the GS-9 level. Specialized experience is defined as: participating in the improvement and establishment of work methods and controls; performing administrative support for an executive office; presenting facts and recommendations in a clear, concise and logical terms, both orally and in writing; serving as liaison to staff, other offices (including high level officials); dealing with work that is sensitive, confidential, and urgent in nature; and working on special projects, often characterized by significant impact at the agency level;
OR Possess a Ph.D. or equivalent doctoral degree;
OR Possess 3 full years of progressively higher level graduate education leading to such a degree;
OR Possess a combination of post high school education and experience that together meet the qualification requirements for this position.


Education may be substituted for experience as described in "Qualifications."

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

HOW YOU WILL BE EVALUATED:

Category rating procedures will be used to rank and select eligibles.  Based on your responses to the occupational questionnaire, you will be assigned a score.  Your score will determine in which of three categories you will be placed:  Excellent, Very Good, or Good.  Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.  

The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good.”
To preview questions please click here.


BENEFITS:

Back to top

OTHER INFORMATION:

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire.  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.

HOW TO APPLY:

Back to top
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

REQUIRED DOCUMENTS:

NOTE: THE AUTOMATED APPLICATION TOOL IDENTIFIES A NUMBER OF DOCUMENTS THAT MUST BE SUBMITTED FOR THIS POSITION BUT ARE NOT ACTUALLY REQUIRED.  THE DOCUMENTS DESCRIBED BELOW ARE THE ONLY ONES REQUIRED FOR THIS JOB. ALL OTHER DOCUMENTS LISTED ARE OPTIONAL.

If you are eligible under a special appointing authority (e.g., veterans appointment
authorities
; persons with an intellectual disability, severe physical disability or psychiatric disabilities); or ICTAP/CTAP, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:
1. Veteran's Preference Documentation (DD-214 and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the documentation required by the SF-15. (Please note:  An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)

2. Documentation of Schedule A Certification – from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.

3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

You must submit proof of meeting the basic education requirement described in the QUALIFICATIONS paragraph.  Therefore, you should submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.  If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information.  You will receive an email confirmation of receipt of your faxed/uploaded document(s).

AGENCY CONTACT INFO:

Bonnie Beavers
Phone: 703-292-8319
Fax: 703-292-2466
TDD: 703-292-8044
Email: bbeavers@nsf.gov
Agency Information:
NATIONAL SCIENCE FOUNDATION
4201 Wilson Blvd
Room 315
Arlington, VA
22230
US
Fax: 703-292-2466

WHAT TO EXPECT NEXT:

You may check the status of your application at any time on the USAJOBS website.

Back to top
Dock
Print Preview

Job Announcement Number:

NSB-2014-0002

Control Number:

360322500