Job Title: Executive Assistant, GS-0301-11 DEJob Announcement Number: NSB-2014-0002
Agency: National Science Foundation
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Wednesday, January 29, 2014 to
Tuesday, February 04, 2014
SERIES & GRADE:
WHO MAY APPLY:
Any US Citizen.
This opportunity is also open to status candidates and veterans eligible under VEOA under announcement NSB-2014-0001.
Q - Nonsensitive
About the Agency
The National Science Board (Board) was established by Federal statute to set the policies of the National Science Foundation (NSF) and to serve as advisors to the President and Congress on a broad range of national science and engineering research and education policies. The National Science Board Office (NSBO) is the focal point for coordinating the development and analysis of policy-level issues and strategies requiring Board attention and/or action.
The individual selected for this position will serve as a member of the administrative team of the National Science Board Office (NSBO) and is primarily responsible for serving as a personal confidential assistant to the National Science Board (NSB) Office Director and to the Chairman of the National Science Board. The individual will also provide executive and administrative support to the Board Members. You will assist the NSB Office Director in establishing and maintaining the operations of the NSBO. If you are an individual with strong executive office skills, excellent writing skills, strong interpersonal skills, and capable of safeguarding confidential and sensitive information, this may be the position for you.
- Background investigation
- US citizenship
- Preview questions at bottom of Qualifications & Evaluations--see tab above
- Selective Service registration required for male applicants, unless exempt.
DUTIES:Back to top
The incumbent will work closely with the NSB Office Director in establishing and maintaining smooth running operations of the NSBO and supporting his interactions with NSB Members and other public and agency officials. Specific duties include:
- Maintaining contact information and initiating contact with counterparts in the Agency and in other Federal and public organizations on behalf of the Board and the NSB Office Director, including maintaining the calendar for the NSB Office Director;
- Handling telephone inquiries and greeting guests for meetings with the NSB Office Director/Board Chairman;
- Compiling background and/or briefing materials for the NSB Office Director and Board Chairman;
- Tracking requests and communications from various senior officials at the White House, e.g., the Office of Science and Technology Policy, Congress; the NSF Director's Office; external organizations and/or NSB Board members to ensure timely and accurate responses;
- Drafting correspondence for signature by the Board Chairman and the NSB Office Director;
- Organizing and maintaining correspondence and confidential files for the Board and NSB Office Director;
- Providing meeting support such as note taking and recording, and preparing minutes for confidential meetings;
- Preparing travel documents, requisitions and other administrative documents needed for the National Science Board's daily operations;
- Monitoring and assessing routine to complex management processes and projects and assisting the NSB Office Director in implementing changes to improve effectiveness and efficiency of operations;
- Assisting in the preparation and tracking of statistical and narrative reports used in monitoring budgets, travel costs, special projects and meetings and events, etc.;
- Working with senior NSB Office staff to develop policies and procedures that ensure that the NSB Office Director and Board Chairman achieve their program goals;
- Working independently and on teams to assist in the completion of a variety of ad hoc and special projects related to the Board mission, vision, goals, and objectives.
QUALIFICATIONS REQUIRED:Back to top
To qualify at GS-11 level, you must have at least one year of specialized experience equivalent to the GS-9 level. Specialized experience is defined as: participating in the improvement and establishment of work methods and controls; performing administrative support for an executive office; presenting facts and recommendations in a clear, concise and logical terms, both orally and in writing; serving as liaison to staff, other offices (including high level officials); dealing with work that is sensitive, confidential, and urgent in nature; and working on special projects, often characterized by significant impact at the agency level;
OR Possess a Ph.D. or equivalent doctoral degree;
OR Possess 3 full years of progressively higher level graduate education leading to such a degree;
OR Possess a combination of post high school education and experience that together meet the qualification requirements for this position.
Education may be substituted for experience as described in "Qualifications."
You must meet eligibility and qualification requirements within 30 days of the closing date.
You must answer all job-related questions in the NSF eRecruit questionnaire.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This is a non-bargaining unit position.
HOW YOU WILL BE EVALUATED:
Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.
The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good.”
To preview questions please click here.