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This Position Is No Longer Available

Job Title:  Legal Assistant (Court) Office Automation
Department:  Department Of Justice
Agency:  Executive Office for Immigration Review
Job Announcement Number:  EOIR-14-0006DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$31,628.00 to $66,778.00 / Per Year
Friday, March 7, 2014 to Friday, March 6, 2015
Full Time - Permanent
Many vacancies in the following location(s):
Eloy, AZ View Map
Florence, AZ View Map
Phoenix, AZ View Map
Tucson, AZ View Map
Adelanto, CA View Map
More Locations  (44)
United States Citizens
Public Trust - Background Investigation


If you are interested in a rewarding and challenging career, this is the position for you!

The Executive Office for Immigration Review (EOIR) seeks highly-qualified individuals to join our team of expert professionals in becoming a part of our challenging and rewarding Agency. The primary mission of the Executive Office for Immigration Review (EOIR) is to adjudicate immigration cases by fairly, expeditiously, and uniformly interpreting and administering the Nation's immigration laws. Under delegated authority from the Attorney General, EOIR conducts immigration court proceedings, appellate reviews, and administrative hearings. EOIR consist of three components: The Office of the Chief Immigration Judge, which is responsible for managing the Immigration Courts where Immigration Judges adjudicate individual cases; the Board of Immigration Appeals, which primarily conducts appellate reviews of these Immigration Judge decisions; and the Office of the Chief Administrative Hearing Officer, which adjudicates immigration related cases.

This position is located in the Executive Office for Immigration Review (EOIR), Office of the Chief Immigration Judge, multiple Immigration Courts.

This is a Competitive Service position; additional positions may be filled from this announcement. Who May Apply: Applications will be accepted from All Qualified US Citizens plus well qualified displaced and surplus federal employees in the Local Commuting Area. Veterans who are preference eligibles or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service may apply.


Note: This is an Open Continuous Announcement. A referral list will be issued every three weeks. This announcement may close at any time once positions are filled. There are 49 geographical locations and applicants are limited to applying for only (2) two locations.


  • Occasional Travel
  • You may be required to travel occasionally.


  • No


  • You must be a U.S. Citizen or National.
  • You must complete a background investigation, credit check, and drug test.
  • Selective Service Registration is required, as applicable.
  • Moving Expenses are not authorized.


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If selected for this position, you will join a well-respected team that is responsible for directly and independently providing a wide variety of technical legal assistance services. The wide variety of technical legal assistance services are performed before, during and after immigration proceedings, in and out of the courtroom.


The major duties of Legal Assistant (Court) OA GS-0986-05 include:

  • Receiving visitors and telephone callers;
  • Reviewing documents;
  • Establishing and maintaining case files; and
  • Preparing and processing legal correspondence.


The major duties of Legal Assistant (Court) OA GS-0986-06 include the above mentioned and:

  • Responding to Freedom of Information Act requests;
  • Conducting research related to legal cases;
  • Maintaining statistical data on cases; and
  • Examining a variety of technical legal documents.


The major duties of Legal Assistant (Court) OA GS-0986-07 include the above mentioned and:

  • Searching files for material to assemble data into the proper format for reports;
  • Checking and retiring files to the Federal Record Center;
  • Composing original letters and memoranda not requiring legal interpretation; and
  • Running and distributing reports.


The major duties of Legal Assistant (Court) OA GS-0986-08 include the above mentioned and:

  • Assisting in planning case processing strategies;
  • Responding to inquiries and requests for case-related information from judges, court administrators, attorneys;
  • Determining the need to create or reassemble case files;
  • Applying comprehensive legal regulations, techniques and procedures to perform work; and
  • Serving as the system administrator for all legal records and documents.


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In order to qualify for the Legal Assistant (Court) Office Automation you must meet the following minimum qualifications AND the Office Automation Proficiency Requirement:


Minimum Qualifications Legal Assistant (Court) Office Automation, GS-05

A.   Have at least one year of specialized experience equivalent to the GS-04 level in the Federal government applying knowledge of rules and procedures to perform a variety of legal support work. This type of work includes 1) preparing and processing standard, routine legal correspondence; 2) providing information to visitors and telephone callers; 3) using word processing software and printing devices to produce a variety of standardized documents such as letters and reports, and 4) maintaining legal files OR

B.   Have successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable up to the GS-5. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school OR

C.   Have a combination of specialized experience described in letter A above and post high school education described in letter B above in excess of the first 60 semester hours (i.e., beyond the second year) that totals at least one year. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.


Minimum Qualifications Legal Assistant (Court) Office Automation, GS-06

A. Have at least one year of specialized experience equivalent to the GS-05 level in the Federal government applying knowledge of an extensive body of rules and procedures to perform interrelated and nonstandard legal support work. This type of work includes 1) processing motions, petitions and other legal documents; 2) responding to written, telephonic, electronic, and personal Inquiries regarding legal proceedings and records; 3) assist in the preparation of legal case file materials; and 4) maintaining and analyzing statistical data.

Minimum Qualifications Legal Assistant (Court) Office Automation, GS-07

A. Have at least one year of specialized experience equivalent to the GS-06 level in the Federal government applying knowledge of legal regulations, techniques, and procedures to perform a variety of legal assistance work. This type of work includes 1) scheduling hearings, meetings and engagements; 2) examining case files to determine sufficiency of documentation and to identify material that may be pertinent to issues or cases; 3) conducting research for case information through records, reference and historical material; 4) assisting in retiring files; and 5) generating, modifying, and interpreting computer- generated reports.


Minimum Qualifications Legal Assistant (Court), GS-08

A. Have at least one year of specialized experience equivalent to the GS-07 level in the Federal government applying knowledge of comprehensive legal regulations, techniques, and procedures to perform a variety of legal assistance work. This type of work includes 1) applying comprehensive legal regulations, techniques and procedures in conducting searches and composing documents; 2) running, analyzing and distributing automated reports; 3) responding to inquiries and complex requests for case-related information); 4) maintaining automated legal case management systems.



A. Have experience using office automation systems, such as word processing software or personal computers AND can type 40 words or more per minute with three or fewer errors in a five-minute sample.

USING EDUCATION TO QUALIFY: Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide transcripts or other documentation to support your educational claims. Applicants can verify accreditation at the following website: . All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.)

You must meet all qualification requirements. (Required - if applicable) All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.  For a list of schools that meet this criteria, see .  All education claimed by applicants will be verified by the appointing agency accordingly. Special Instructions for Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in accredited U.S. education programs; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: .   

 -A Probationary Period Is Required.


If you meet the qualifications based on your responses to the Occupational Questionnaire you will be rated and ranked using DOJ's Category Rating and Selection Procedures. Candidates will be ranked into 3 categories Best-Qualified; Highly-Qualified; or Qualified. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement for Best-Qualified candidates. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.


Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).


All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): 




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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; alternate work schedule, life insurance; health benefits; public transportation subsidy, and participation in the Federal Employees Retirement System.  This link provides an overview of the benefits currently offered to Federal employees:


Direct Deposit: 

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution  of their choosing.


Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See


EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.


Conditions of Employment: Only U.S. Citizens are eligible for employment with the Executive Office for Immigration Review. Dual citizens of the U.S. and another country will be considered on a case-by-case basis. All DOJ applicants, both U.S. citizens and non-U.S. citizens, whose job location is with the U.S., must meet the residency requirement. For a total of three (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S.; 2) worked for the U.S. oversees in a Federal or military capacity; or 3) been a dependent of a Federal or military employee serving oversees.

Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP): If you have received written notification of your eligibility for consideration under the CTAP/ICTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP/ICTAP eligibility and be well-qualified for the position. To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria and must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456 must be well qualified for the position. Additional information about CTAP/ICTAP eligibility is at: .


Veterans' Recruitment Appointment (VRA): VRA is a special hiring authority by which agencies may appoint an eligible veteran without competition, for further information see


Veteran Preference: If you are entitled to veteran preference, you should indicate the type of veteran preference you are claiming on your resume. In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214; official statement of service from your command if you are currently on active duty. If you are a disabled veteran, a Purple Heart recipient or claiming military spouse preference, you must submit a Standard Form 15, "Application for 10-Point Veteran Preference," for further information see or



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A referral list will be issued every three weeks, prior to the closing date of this announcement.  To be considered, you may submit a complete Application Package between March 7, 2014 and any time prior to 11:59 PM (EST) on Friday, March 06, 2015.


You may apply online or fax in your documents. Applying online is the quickest and most convenient way to process your application and track your status.

To begin the online process, follow these steps:

1. Click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the Occupational Questionnaire. You must click the Submit My Answers button at the end of this process.

2. To fax supporting documents that you are unable to upload, complete this cover page, and use the following vacancy ID number   1033676, fax your documents to 1-(478)-757-3144. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed. NOTE: To return to a previously Saved or Incomplete application you may use the following link:  https://applicationmanager/gov .


If you cannot apply online, follow these steps:

1.      Print a copy of this vacancy announcement.

2.      Click the following link to view and print the Assessment questionnaire,    View Occupational Questionnaire and,

3.   Print the OPM Form 1203-FX form, in order to provide your responses to the

      Assessment Questionnaire. You may obtain the form by using this URL link,  You may omit any optional information; however, you must provide responses to all required questions.

4.   Fax the completed 1203-FX form, resume, and supporting documents to

     1-(478)-757­-3144. Your 1203-FX form will serve as a cover page for your fax transmission. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.


You must provide a complete Application Package, which includes;

*Your responses to the Occupational/Assessment Questionnaire. (Online or 1203-FX) Required: Your resume showing relevant experience (cover letter optional) to include paid or non-paid experience,

job titles, dates held (month, day, year), number of hours worked per week, duties, and salary.

* Required if you meet qualifications based on education: An unofficial college transcript. (Note: If you are selected for

this position, official transcript will be required prior to your first day.)

* Required, if applicable: Veterans' Preference documentation. (See Other Information section for details.)

* Required, if applicable : CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection).

*Required, if applicable:  A copy of an SF-50 showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.


Your resume MUST contain all information required for Federal employment. Your resume MUST include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer's name and address, hours worked, description of duties, etc. * To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.   To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.




Faxed documents will take 2-3 business days to process.  

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed: 


Not using the special cover page mentioned above.

Missing, incomplete, or invalid Vacancy Identification Number.  

Missing or incomplete Social Security Number or name.

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement. 


Kathy Tolson
Phone: (703)305-1561
Agency Information:
US Dept of Justice Exec Ofc for Immig Review
Office of Human Resources
5107 Leesburg Pike
Suite 2300
Washington, DC


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted. After making a tentative job offer, we will conduct a suitability/security background investigation.  We expect to make a final job offer within 80 days after the closing date of the announcement. 


The Salary for each position will be specific to the duty location, within the range listed.

Additional Duty Location Info

Many vacancies in the following locations:
Eloy, AZ View Map
Florence, AZ View Map
Phoenix, AZ View Map
Tucson, AZ View Map
Adelanto, CA View Map
Imperial, CA View Map
Los Angeles, CA View Map
San Diego, CA View Map
San Francisco, CA View Map
Denver, CO View Map
Hartford, CT View Map
Miami, FL View Map
Orlando, FL View Map
Atlanta, GA View Map
Lumpkin, GA View Map
Honolulu, HI View Map
Chicago, IL View Map
New Orleans, LA View Map
Oakdale, LA View Map
Boston, MA View Map
Baltimore, MD View Map
Detroit, MI View Map
Bloomington, MN View Map
Kansas City, MO View Map
Charlotte, NC View Map
Omaha, NE View Map
Elizabeth, NJ View Map
Newark, NJ View Map
Las Vegas, NV View Map
Batavia, NY View Map
Buffalo, NY View Map
New York, NY View Map
Cleveland, OH View Map
Portland, OR View Map
Philadelphia, PA View Map
York, PA View Map
San Juan, PR View Map
Memphis, TN View Map
Dallas, TX View Map
El Paso, TX View Map
Harlingen, TX View Map
Houston, TX View Map
Pearsall, TX View Map
Port Isabel, TX View Map
San Antonio, TX View Map
Salt Lake City, UT View Map
Arlington, VA View Map
Seattle, WA View Map
Tacoma, WA View Map

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