This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Contract Specialist

Department:National Foundation on the Arts and the Humanities

Agency:Institute of Museum and Library Services

Job Announcement Number:IMLS-14-1032876

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$106,263.00 to $138,136.00 / Per Year

OPEN PERIOD:

Tuesday, January 21, 2014 to Monday, February 03, 2014

SERIES & GRADE:

GS-1102-14

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

14

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

Yes

JOB SUMMARY:

About the Agency

The Institute’s mission is to create strong libraries and museums that connect people to information and ideas.  The Institute works at the national level and in coordination with state and local organizations, and with libraries and museums throughout the United States to sustain heritage, culture, and knowledge; enhance learning and innovation; and support professional development.

 

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • This position requires a background investigation.
  • Relocation expenses will not be authorized.
  • This position may require completing one year probationary period.

DUTIES:

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This position is located in the Institute of Museum and Library Service (IMLS), Office of the Chief Operating Officer. The incumbent serves as the Contracting Officer for the agency and is responsible for the full range of pre-and post-award contracting and acquisition processes. The incumbent directs acquisitions from clarifying description of requirements through analysis, negotiation, contract delivery and administration. The incumbent initially reports to the Chief Operating Officer.  Responsible for soliciting, evaluating, negotiating, and awarding contracts with commercial organizations, educational institutions, nonprofit organizations, and State, local or foreign governments for furnishing products, services, construction or research and development to the agency.  Such procurements may be for information technology (IT) equipment and services; data collection, evaluation, survey, and statistical services; and services, equipment, and supplies in other areas that are needed for a Federal grant-making agency that serves the museum and library communities.  Administers contracts by assuring compliance with the terms and conditions of contracts, including resolution of problems concerning the obligations of the parties. Terminates contracts by analyzing, negotiating, and settling claims and proposals.  Plans, establishes, or reviews contracts, programs, policies, and procedures; formulates and administers policies and procedures to insure achievement of Federal socioeconomic goals, such as those affecting small business, labor surplus areas, and disadvantaged business firms; implements acquisition strategies and directs or manages procurements.   Provides staff advisory services to agency managers in the full range of the contracting specializations.  Serves as contracting officer with unlimited signatory authority for agency contracts, subject to applicable agency procedures. These contracts range from being short term and low budget to long term (approximated five years) with a significant budget.  Serves as a Supervisory Contracting Specialist to other subordinate staff, and performs the normal range of supervisory functions.  Plans and directs the overall operations of the procurement staff as well as oversees office support for general administrative services and/or supplies.


QUALIFICATIONS REQUIRED:

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FOR GS-14:   Candidate must have at least one year of specialized experience equivalent to at least the GS-13 level in the Federal service which involved experience in the full range of pre-and post-award contracting and acquisition processes.


 

FACTOR:  MANDATORY SELECTIVE PLACEMENT FACTOR – Mastery of procurement regulations , and contracting principles including the latest procedures and techniques, e.g., sophisticated pricing arrangements, cost accounting, and life cycle costing sufficient to plan, develop, implement, maintain, and administer all contractual aspects of a agency’s  acquisition program; to develop innovative contractual language, terms and conditions; and to serve as program contractual authority and advisor on the acceptability and applicability of contractual matters related to the assigned acquisition program.

 

This position requires that candidates must possess experience demonstrating work involving procurement regulations , and contracting principles including the latest procedures and techniques, e.g., sophisticated pricing arrangements, cost accounting, and life cycle costing sufficient to plan, develop, implement, maintain, and administer all contractual aspects of a agency’s  acquisition program; to develop innovative contractual language, terms and conditions; and to serve as program contractual authority and advisor on the acceptability and applicability of contractual matters related to the assigned acquisition program.  In the Questionnaire, select the one that best describes your experience for GS-14 Supervisory Contract Specialist.  Make sure your resume supports the response that you select or you will lose further consideration.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.

VETERANS PREFERENCE: Five points may be added to the eligible ratings of veterans who: Entered the military service prior to October 14, 1976; served on active duty during the Gulf War between August 2, 1990 and January 2, 1992, regardless of where the person served; or, served in a military action for which they received a campaign badge or expeditionary medal. Medal holders and Gulf War veterans must have served continuously for at least 24 months or the full period for which called or ordered to active duty. Ten points may be granted to the eligible ratings of disabled veterans; Purple Heart recipients; spouses or mothers of a 100 percent disabled veteran; or the widows, widowers, or mothers of a deceased veteran.


BENEFITS:

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You can review our benefits at: http://www.opm.gov/healthcare-insurance/healthcare/

IMLS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan, similar to a 401(k); Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; transportation subsidies; health and wellness programs; and fitness centers. IMLS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to http://www.opm.gov/healthcare-insurance/healthcare/


OTHER INFORMATION:

Promotion Potential: This position is being filled at the full performance level.

Selectee may be required to serve a one-year probationary period.

Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion consideration, the veteran must be:  1) a preference eligible; or 2) a veteran separated after 3 or more years of continuous active service performed under honorable conditions (you must submit a DD214-member copy 4).

Career Transition Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service.  To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to:  http://www.opm.gov/rif/employee_guides/career_transition.asp

Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:

http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/

Hiring Authorities for Veterans

People with Disabilities

 Selective Service: The Defense Authorization Act of 1986 requires that all male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment to this position. For further information concerning Selective Service requirements, go to: http://www.sss.gov/.

Applications must be received in the electronic application system by 11:59 p.m. EST on the closing date in order to receive consideration. 



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package, which includes both of the following parts:

1.   Your responses to the Assessment Questionnaire, and

2.   Your résumé and any other documents specified in the Required Documents section of this job announcement.

 

Use Application Manager for convenience and quickest processing. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager. Your Application Package status must be Complete by Monday, February 03, 2014.


Step 1

Option A:  Application Manager

To begin, choose one of these options:

1.      If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and Submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

2.      If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.

 

To return to Application Manager at any time, use whichever one of the links  you used to begin as described above, or simply go to http://applicationmanager.gov/.

 

Option B:  Paper Qualifications Questionnaire

If it is not possible for you to use Application Manager, you can write your answers on paper.  Follow these steps:

1.  You can print a copy of this job announcement so that you can read the questions offline.

2.  Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.  You may submit the Form 1203-FX, resume, and any supporting documents either by fax, by mail or in person.

By Fax: If you are faxing a completed Form 1203-FX, do not use a separate cover page. Simply make sure that all six pages of the Form 1203-FX are on top of any other documents you are faxing. The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.


Note:
If you are only submitting supporting documents see the Submitting Documents instruction in Step 2 below.

 

                By mail or in person: 

IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC 20036

1032876



REQUIRED DOCUMENTS:

Step 2

For this job announcement the following documents are required: Users please select the appropriate required documents

  • Resume
  • Miscellaneous (Most recent SF-50 and Performance Appraisal)

Submitting Documents

 

If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account https://applicationmanager.gov/ for this vacancy announcement. Your documents will display under the Details tab in the Document area.

 

Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link http://staffing.opm.gov/pdf/usascover.pdf to print a copy of the cover page. When faxing documents, follow the procedures outlined below.  

 

  • Include the 8-character Vacancy Identification Number 1032876,
  • Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
  • You may submit multiple documents for the same vacancy announcement using one cover page.
  • Fax your cover page and documents to 1-478-757-3144.

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:  

 

  • Not using the special cover page mentioned above.
  • Missing, incomplete, or invalid Vacancy Identification Number
  • Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please be sure to include all of the following information in your resume:

Job Information:
-Vacancy Identification Number, title, grade and location for which you are applying.
Personal Information:
- Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
- Country of Citizenship.
- If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.
Education:
- High School name, city, state and zip code, date of diploma or GED.
- Colleges and/or Universities attended, city, state and zip code.
- Major field(s) of study.
- Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.
Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
- Job title.
- Duties and accomplishments.
- Number of hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
- Starting and ending dates of employment (month and year).
- Salary.
- Indicate if your current supervisor may be contacted.
Other Qualifications:
- Job-related training courses (title and year).
- Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
- Job-related certificates and licenses.
- Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.) Do not send copies of documents unless specifically requested.

AGENCY CONTACT INFO:

Lamar Porter
Phone: (202)653-4729
Email: LPORTER@IMLS.GOV
Agency Information:
IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC
20036

WHAT TO EXPECT NEXT:

Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a final job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.



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Job Announcement Number:

IMLS-14-1032876

Control Number:

359571800