This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:ADMINISTRATIVE SUPPORT ASSISTANT NF-3

Department:Department of the Navy

Agency:U.S. Marine Corps

Hiring Organization:CAMP LEJEUNE MCCS

Job Announcement Number:8407

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$16.89 to $16.89 / Per Hour

OPEN PERIOD:

Friday, January 17, 2014 to Tuesday, February 04, 2014

SERIES & GRADE:

NF-0303-03

POSITION INFORMATION:

Full Time - Regular

PROMOTION POTENTIAL:

NA

DUTY LOCATIONS:

1 vacancy in the following location:
Jacksonville, NC View Map

WHO MAY APPLY:

Open to All Sources

JOB SUMMARY:

Join Us In Making a Positive Difference

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waIver in our commitment to our Corps. 

This position is located in the MARINE AND FAMILY PROGRAMS DIVISION. Candidates selected for this position will serve as an ADMINISTRATIVE SUPPORT ASSISTANT for the DIRECTOR AND DEPUTY DIRECTOR OF MARINE AND FAMILY PROGRAMS DIVISION.

 THIS VACANCY HAS BEEN AMENDED TO CHANGE THE STARTING SALARY

KEY REQUIREMENTS

  • See Duties and Qualifications

DUTIES:

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Coordinates and performs a wide variety of responsible administrative functions in support of upper level management functions.  Organizes flow of operational program processes in an office environment.  Establishes status of actions on numerous projects and programs operations.  May serve on a variety of advisory committees.  May be delegated signatory authority for selected administrative matters.  Reviews and interprets directives and regulations.  Maintains official files.  Advises staff on development and implementation of local administrative directives and procedures.  Develops internal policies, procedures and work methods affecting administrative management operations.  Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format.  Collects, compiles and organizes information and data to meet administrative requirements.  Prepares correspondence and drafts instructions.  Facilitates methods for automating reports and correspondence.  Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.  Manipulates data to meet presentation and report requirements.  Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation.  Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary.  Receives and delivers messages to staff members.  Arranges and maintains appointment calendars for staff.  Routes incoming mail to staff and work sections.  Establishes suspense dates to collect responses and submits information as required by requests.  May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor’s signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans. 

Demonstrates and promotes World Class Customer Service with an emphasis on courtesy.  Assists customers and associates, and communicates positively in a courteous and considerate manner.  Acknowledges customers and associates; smiles and makes eye contact.  Asks questions to determine, verify and solve problems.  Helps shape customer and associates expectations.  Inspires and sustains the trust and confidence of customers, associates, colleagues, senior management and subordinates.  Checks for satisfaction with the quality of goods and services.  Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.

Adheres to safety regulations and standards.  Uses required safety equipment, and observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.  

This is a white-collar position where occasional lifting up to 20 lbs may be required.  Performs other related duties as assigned.


 


QUALIFICATIONS REQUIRED:

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Three years experience that demonstrates broad knowledge of administrative practices and principles.  Skill to organize and coordinate multiple high visibility projects simultaneously.  Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.  Skill to operate a personal computer, and associated peripheral equipment and software.  Knowledge of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor’s signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans. 


 

EVALUATIONS:

HOW YOU WILL BE EVALUATED:

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.


BENEFITS:

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The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

To see a full list of benefits and benefit programs please visit our careers page @ www.usmc-mccs.org/careers.



OTHER INFORMATION:

Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check with Written Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. 

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. 

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. 

VACANCIES MAY BE FILLED BY METHODS OTHER THAN INTERNAL COMPETITIVE PROCEDURES WHEN IT APPEARS THAT THE BEST QUALIFIED PERSON CAN BE OBTAINED FROM OTHER SOURCES.  CURRENT AND FORMER NON APPROPRIATED FUND (NAF) FEDERAL EMPLOYEES MUST LIST CURRENT AND/OR PREVIOUS EMPLOYMENT INFORMATION TO BE CONSIDERED FOR NONCOMPETITIVE APPOINTMENT. 

INDIVIDUALS SELECTED FROM A VACANCY ANNOUNCEMENT ADVERTISED FOR A FLEXIBLE POSITION MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. 

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 11:59PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. 

CONTACT US:

For questions related to a specific position or the application process please contact us at:

Human Resources Division
Marine Corps Community Services
(910) 451-JOBS | mccslejeune.com/jobs
Email questions to: 
lejeune.vacancies@usmc-mccs.org (applications nor documents will not be accepted via email)

For technical difficulties navigating through or using the Career Page send an email to mccscareers@usmc-mccs.org.

 

 



HOW TO APPLY:

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STEP 1 – Answer REQUIRED Assessment Questions:

Prepare responses to the REQUIRED Assessment Questions. How to respond to Assessment Questions:

- List all paid or volunteer positions related to the experience asked for in the Assessment Questions
- Include position title, position dates and pay grade (as applicable) and provide detailed information regarding the experience asked for in the Assessment Questions.
- Need more information on how to respond to Assessment Questions?  Visit our website: http://www.mccslejeune.com/jobs/assessment.html:

NOTE: You will not be prompted by the online system to answer or upload your Assessment Question responses; therefore, you must use one of the methods outlined in step 2 to submit your responses to Assessment Questions.  Failure to include Assessment Questions will result in your application being considered incomplete, and you WILL NOT BE CONSIDERED for the position.  Qualified applicants will be evaluated on the degree to which they answer the Assessment Questions shown below: 

a)   Describe work and related experiences that demonstrate your ability to provide customer service, both in person and over the phone, to military members and civilians. 

b)   Describe work or related experience that demonstrates your ability to create and manipulate reports and projects using Microsoft Office Suite (Excel, Word, Access, and PowerPoint).

 c)  Describe work or related experience that demonstrates your ability to perform various administrative support functions such as gathering statistical data, drafting and proofreading naval correspondence, taking minutes, filing and record keeping, and coordinating multiple projects simultaneously.

STEP 2 - Submit application and/or upload resume online at: www.usmc-mccs.org/careers via one of the following three methods:

Upload a resume and REQUIRED responses to Assessment Questions, labeled A, B, C, etc. as the last page of your resume (Assessment Questions are listed above). 

OR

Copy and paste your resume text and REQUIRED responses to Assessment Questions, labeled A, B, C, etc. at the conclusion of your resume (Assessment Questions are listed above). 

OR
 

If you choose to apply without using a resume, you must include responses to the REQUIRED Assessment Questions in this job posting as an attachment to your profile under “My Career Tools” (Assessment Questions are listed above).  Please name the file “Assessment Questions-Job Title-Job #”. 

STEP 3 - College Transcript(s) or Education Certificate(s)

A degree from an accredited college/university is not required for this position. However, you may upload a copy of your college transcripts as an attachment to your profile under “My Career Tools” www.usmc-mccs.org/careers

STEP 4 - Certification or License copies

A current certification/license is not required for this position. However, you may upload a copy of your certification/license as an attachment to your profile under “My Career Tools” www.usmc-mccs.org/careers

STEP 5 - If prior military, upload a copy of your DD214 Member 4 Copy as an attachment to your profile under “My Career Tools” www.usmc-mccs.org/careers.  

STEP 6 - If applicable, upload a copy of your *Spouse Preference form, copy of PCS orders, and copy of marriage certificate (unless the spouse is named on the PCS orders) as an attachment(s) to your profile under “My Career Tools” www.usmc-mccs.org/careers.

Spouse Preference Program: (May be requested for positions graded NF-3 and below or equivalent) Spouses of relocating active duty military members applying through Spouse Preference Program must upload all documents listed above in Step 6. Spousal Preference applicants hired in a flexible position will not lose their spousal preference eligibility until movement or hired into a regular Full-Time or Part-Time position. 

STEP 7 -  If applicable, upload a copy of your *Transition Assistance form and copy of ID card with “TA” stamped on front of card as an attachment to your profile under “My Career Tools” www.usmc-mccs.org/careers.

Transition Assistance Program: (May be requested for positions graded NF-3 below or equivalent) Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must upload all documents listed above in Step 7.

STEP 8 – Before you press “Submit Application”, be sure all requested documents, including REQUIRED Assessment Questions, have been attached or uploaded.

 



REQUIRED DOCUMENTS:

Varies - Review "OTHER INFORMATION"

AGENCY CONTACT INFO:

CAMP LEJEUNE MCCS
Phone: 910/451-5627
Email: lejeune.vacancies@usmc-mccs.org
Agency Information:
CAMP LEJEUNE MCCS
MARINE CORPS COMMUNITY SERVICES
ATTN: NAFP
CAMP LEJEUNE, NC
28547
USA

WHAT TO EXPECT NEXT:

All applicants who submit an application via our Careers page at www.usmc-mccs.org/careers will be able to view their application status online.

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Job Announcement Number:

8407

Control Number:

359491600