This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Accounting Technician

Department:Legislative Branch

Agency:Library of Congress

Job Announcement Number:130151

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$47,212.00 to $61,377.00 / Per Year

OPEN PERIOD:

Wednesday, January 15, 2014 to Tuesday, January 28, 2014

SERIES & GRADE:

GS-0525-08

POSITION INFORMATION:

Limited to Library of Congress - INDEFINITE - NOT-TO-EXCEED (NTE) FIVE YEARS.

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

CONSIDERATION UNDER THIS VACANCY ANNOUNCEMENT IS LIMITED TO THE PERMANENT AND INDEFINITE STAFF OF THE LIBRARY OF CONGRESS DUE TO BUDGETARY CONSTRAINTS. TEMPORARY NOT-TO-EXCEED (NTE) AND INDEFINITE NOT-TO-EXCEED (NTE) STATUS CANDIDATES ARE ELIGIBLE. (EMPLOYEES MUST MAINTAIN ELIGIBILITY AT THE TIME OF SELECTION).

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

This position is located in Finance and Accounting (F&A), Office of Business Enterprises (BE) and reports to the Head, Finance and Accounting Section. The incumbent contributes to the sound financial management of Business Enterprises revolving fund programs. The incumbent maintains financial records and reports, using the BE enterprise system and Library financial systems that include general ledger, accounts receivable, accounts payable and cash management including management of all deposits and reconciliations using the BE and Library financial systems. The incumbent responds to accounting related customer inquiries and makes recommendations for program improvements to BE management.

This position is located in Finance and Accounting (F&A), Office of Business Enterprises (BE) and reports to the Head, Finance and Accounting Section. The position description number for this position is 264647.

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS


    DUTIES:

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    Analyzes, prepares, and processes the most complex procedural and technical accounting documents/transactions including, but not limited to, those with insufficient information or a need for deviation in processing procedures. Accounting transactions vary and cover a range of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions. Utilizes the Business Enterprise (BE) system, the Library-wide Momentum system, and other related fiscal applications.

    Processes accounting transactions for various accounting specialty areas including accounts receivable, accounts payable, and cash management. Matches the purchase requisitions and purchase orders with receiving documents and vendor invoices. Prepares, maintains, and monitors the aging of accounts receivable reports and provides data to the operating accountant for inclusion in the monthly reports. Initiates follow-up collection activity for delinquent accounts, prepares letters to delinquent account holders, and makes recommendations regarding uncollectable accounts and obligation amounts for bad debt expense. Identifies discrepancies and resolves adjustments which may require contact with vendor representatives. Provides matched accounts payable documents for payment approval. Maintains a government purchase card and reconciles the monthly statement to the Library's financial system.

    Conducts detailed examination of transactions, researches for required information, and classifies accounting data for assigned accounts. Verifies source documents for accuracy, and determines necessary accounting transactions, and codes transactions. Prepares and ensures sufficient funds have been obligated and totals are accurate. Verifies mathematical accuracy of transactions by comparison to ledger. Corrects invalid and incorrect entries.

    Uses independent judgment in the application of technical skills to initiate, resolve, and recommend solutions to unusual situations/problems encountered. Reviews files to ensure actions meet suspense dates. Serves as a liaison between BE and the Office of the Chief Financial Officer (OCFO),
    Identifies procedural deficiencies, inefficient procedures, and weaknesses in the processing of transactions. Assists in the development of new procedures to address problems. Recommends new methods to improve work processes or to eliminate bottlenecks or unnecessary work. Assists in developing new or revised guidelines.
     
    Applies a comprehensive approach in using a broad range of processes, procedures, and methods to examine and verify invoices, research and verify invoices for purchase orders, contracts, travel orders, and other claims against obligated funds. Ensures documentation is accurate, complete, and has proper approvals. Ensures invoices are processed and paid in accord with the terms and conditions of contracts. Uses 3-way match to ensure purchase requisitions and purchase orders correspond with receiving documents and vendor invoices. Identifies discrepancies and resolves adjustments, which often requires contact with vendor representatives. Uses matched accounts payable documents for making payments within the specified period of the Prompt Payment Act. Maintains a government purchase card and reconciles the monthly statement to the Library's financial system.

    Identifies deficiencies and weaknesses in processing transactions. Resolves non-standard transactions, complaints, and discrepancies in processing invoices, utilizing an extensive knowledge of the BE Enterprise system to research and resolve problems. Recommends new methods to expedite the payment of invoices and new procedures to improve work processes. Assists in developing new procedures to address problems. Provides training on the implementation of new procedures.
     
    Provides technical advice related to the maintenance, control, and reconciliation of accounting transactions and records for multiple accounts. Independently reviews and maintains the most complex accounting transactions with little or no supervision. Certifies fund availability to cover all commitments and obligations, and certifies vouchers for payments in accord with the Prompt Payment Act.

    Researches and determines cause of discrepancies, and initiates necessary adjustments. Prepares financial documents, (e.g., work papers, balance sheets, financial statements, etc). Abstracts data from reports/statements to reflect the financial condition and operating results and presents data in the form of prescribed statement/reports to send to the operating location. Maintains financial records including vendor invoices, government purchase card reconciliations, and office correspondence based on the Library's record retention regulations, without supervisory intervention. Assists in the preparation of monthly, quarterly, and annual financial statements for the Section Head, F&A and/or Senior Operating Accountant.
     


    QUALIFICATIONS REQUIRED:

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    Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

    Knowledge of accounting regulations, practices, policies, and procedures.**
     
    Ability to utilize Momentum system to process and reconcile accounting transactions. **

    Ability to perform a range of invoice processing tasks and functions.**

    Ability to utilize office automation software applications.

    Ability to provide customer service.

    Ability to communicate in writing.


    No additional requirements to those listed above.

    HOW YOU WILL BE EVALUATED:

    The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
    To preview questions please click here.


    BENEFITS:

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    OTHER INFORMATION:

    While it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

    The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.
    Applicants must submit a complete application package that is received by the closing date of this announcement.
    This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

    Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The date of certification must be within one year of the vacancy closing date. For more information contact the selective placement program coordinator at 202-707-3960 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

    The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.
    Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.
    The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.
    Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.  In addition, per Library of Congress Regulation 2010-12, an appointee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

    Are you a veteran?  Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim.  Those applying for 5-point preference must submit Member Copy 4 of your DD 214.  Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form.  If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.
    For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf.

    HOW TO APPLY:

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    Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
    You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.

    Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
    Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
    Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
    Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.

    (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
    (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.

    (3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet.
    Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received.
    IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.

    Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
    If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov, no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

    REQUIRED DOCUMENTS:

    Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.
     

    AGENCY CONTACT INFO:

    Customer Service Center
    Phone: 202-707-5627
    Fax: 0000000000
    Email: JobHelp@loc.gov
    Agency Information:
    LIBRARY OF CONGRESS
    101 Independence Ave. SE
    LM-107
    Washington, DC
    20540
    US
    Fax: 0000000000

    WHAT TO EXPECT NEXT:

    Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when the vacancy has been filled.

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    Job Announcement Number:

    130151

    Control Number:

    359290200