The Deputy Chief Probation Officer has a variety of duties and responsibilities that include but are not limited to the following:
Manage and supervise all supervisory probation officers (directly) and all probation officers (indirectly) as well as other staff as assigned, including recruiting, selecting, and evaluating staff, and designing or managing staff training programs.
Supervises office staff including all clerical, professional, supervisory, and administrative personnel; pays particular attention to travel, leave, and scheduling of work hours.
Supervises administrative work to include the inventory and ordering of equipment and supplies, preparing statistical reports and personnel papers, maintaining files and records, and disposing records.
Manages, develops, and mentors supervisory officers, specialists, and support staff, including establishing standards, evaluating performance, handling disciplinary actions, and recommending new hires, personnel actions, and terminations.
Manages administrative aspects of office operations and determines office needs, including personnel needs, space requirements, fiscal needs, etc. Assists in estimating personnel, space allocation, travel expenses, and training. Develops office policies pertaining to personnel management, succession and aggregate planning, efficiency and effectiveness, safety, and quality control.
Assist in providing executive leadership, management, and supervision for all operations of the office. Serve as point-of-contact for the office.
Performs team reviews, for quality control purposes, of both supervision and presentence units.
Promote, train and educate Probation officers on Evidence-Based Practices including, but not limited to: Cognitive Behavioral Training, Risk Assessment and Employment.
Assist in developing, managing, and monitoring all staff training programs to ensure compliance with minimum standards. Implement and ensure compliance of the officer integrity program, background investigations, re-investigations, random drug testing, and medical standards.
Facilitates and oversees conflict resolution and provide recommended resolutions in grievances, disputes and disciplinary actions. Coordinates cross-functional problem solving.
Coordinates and oversees the development, implementation, administration, and evaluation of comprehensive results-oriented evidence-based programs, practices and policies for post-conviction offenders on probation or supervised release.
Participates in the organization and management of the office to ensure expeditious handling of investigative work for the courts and institutions, and the effective supervision of offenders and supervised releases.
Manages all specialty programs to include treatment services, location monitoring, workforce development, custody and corrections, firearms/safety, and community service.
Oversees quality control of the office operations including: random reviews/checks of presentence and supervision reports/duties, Probation Case Tracking System PACTS/Decision Support System (DSS) data as well as review of other relevant information.
Assist in formulating, implementing, monitoring, and modifying organizational policy involving collaboration with judges and other court personnel. Assist in participating and collaborating in the establishment and development of judiciary-wide policies. Interpret, apply, and ensure compliance with The Guide to Judiciary Policies and Procedures.
Assist in developing, administering, executing and monitoring the budget. Collaborates with the Chief in budget formulation, execution and oversight. Assist in certifying financial transactions of the office.
Assist the Chief Probation Officer in the formulation, implementation, and modification of probation and parole policies in the district.
Coordinates and oversees the Annual Internal Controls Assessments including ensuring that any findings from such annual assessments or independent audits are addressed in a timely manner.
Recommends and develops training programs and supports training opportunities for staff; encourages, mentors, and ensures continuous professional development and learning.
Monitor community issues and events with special focus on alleviating hazardous office and field incidents.
As directed by the Chief Probation Officer, make presentations regarding U.S. Probation Office mission, goals and initiatives to community groups and other interested agencies.
Establish and maintain cooperative relationships with all components of the criminal justice system to include federal, state, and local law enforcement, correctional, and social service agencies. Confers with judges, attorneys, and other parties to interpret office policy and procedures. When necessary, coordinates cross-agency training and problem solving.
Occasionally, the Deputy Chief Probation Officer may perform the duties of a probation officer or supervising probation officer.