Skip to main content Skip to footer site map
This Position Is No Longer Available

Job Title:  Administrative Assistant (CYS)
Department:  Department of the Army
Agency:  Army Installation Management Command
Job Announcement Number:  SCNAFGV131021104

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$20,831.00 to $28,000.00 / Per Year
Tuesday, December 31, 2013 to Thursday, January 09, 2014
Part Time 20 hours - Permanent
1 vacancy in the following location:
Fort Buchanan, Guaynab, PR View Map
Public Trust - Background Investigation


Our Mission is Caring. Army Child, Youth & School Services programs exist to support military readiness by reducing the conflict between a Soldier's mission requirements and his or her parental responsibilities.

Location: Child, Youth and School Services, Fort Buchanan Puerto Rico   


Work is performed at the Child,Youth and School Services (CYSS) at Fort Buchanan, Guaynabo PR.  Click here to learn more about CYSS Incumbent will oversee the administrative management of the reception area of a Child, Youth and School Services (CYSS) program. Provide administrative support including efficient recordkeeping, mail preparation, answering telephone calls, preparation of memorandums, customer transactions, leave and time and attendance records. May require shift work and/or work on rotating shifts to provide coverage on evenings, weekends, holidays, and in other situations. One year probationary period may be required. Incumbent is eligible to participate in the NAF Benefits Program (retirement,medical coverage, 401(K), annual/sick leave accrual). Completion of Installation Records Checks and health and mental assessments is a condition ofemployment.


Payment of PermanentChange of Station (PCS) costs is not authorized, based on a determination thata PCS move is not in the Government interest.


The Department of Army Non-appropriated Fund Instrumentalities are an equal opportunity employer.


To claim MilitarySpouse Preference you must have been married to the sponsor prior to the reporting date on the orders.


PCS Orders &Marriage Certificate for Military Spouses requesting Spouse EmploymentPreference (MSP) are REQUIRED with your application package.


 Resume must contain email address


  • Not Required


  • No


  • U.S. Citizenship or eligible non U.S. citizen
  • Communicate effectively in English (verbal and written)
  • Direct Deposit is required
  • A valid email address is required for notifications related to this vacancy
  • Ability to type, and skill in operating electronic office equipment


Back to top

Receives children, youth, parents,and other visitors. Answers telephones, ascertains nature of call and directs calls to appropriate staff, takes messages, or personally provides desired information. Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes. May utilize cash registers and calculators to compute and record transactions and to input data. Provide administrative support including typing word processing, mail preparation, copying distribution, telephone calls, and travel orders for CYSS personnel. Prepares a variety of correspondence, memorandums, briefings, and daily activity reports required for the day-to-day operation. Maintain record files statistical data and suspense system. May initiate personnel actions and assist in tracking background clearance checks for staff members. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages. Coordinates vacancies and reservations for the care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required. Ensures risk management procedures(i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed. Monitors supplies and resources. Orders office supplies. Assists in facility key control.


Back to top

Experience performing administrative duties such as those described in this vacancy. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel)required. Must be able to type 40 wpm. Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings. Possess the ability to communicate orally and in writing. HIGHLY PREFFERED: Knowledge of formats,forms, typing policies and common terminology of the US Army Child, Youth and School Services.



Conditions of Employment


1. One year probationary period maybe required upon selection.


2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify employment eligibility for all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify participant.


3. All required background checks of Army, AR 215-3, must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI); to include a health assessment.


4 . Social Security Card must be present at time of appointment.


5. To claim Military Spouse Preference ( MSP) spouse must have been married to sponsor prior to the reporting date on the orders.


7. All required backgrounds checks must successfully completed and maintained.


8. Ability to follow oral and written in English.


Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.


You will be required to complete a DA FORM 3433-1 Supplemental Employment Application Form, and OF 306 Declaration of Federal Employment to a NAF position.



Failure to provide all of the required information as stated in the Vacancy Announcement may result in an ineligible rating or may affect the overall rating.








Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.




Back to top

This position offers a comprehensive benefits package that includes sick and annual leave accrual, life insurance, health benefits, 401(K), and participation in the NAF Retirement System. For NAF Benefits information please visit


1. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.
2. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.



Back to top

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.


The complete application package must be submitted by 11:59 PM (EST) on  Thursday, January 09, 2014 to receive consideration.


  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.


  • Click the Submit My Answers button to submit your application package.


  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.


  • To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.


  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.




Applicants may also submit the following supporting document type(s), which may not berequired for all applicants:

DA Form 3434, PCS Orders and Marriage License for Military Spouses, BBAmemorandum for DOD NAF - BBA eligibility)

Do not upload documents that are not required.

Do not duplicte documents

PCS Orders or equivalent for Military Spouses requesting Spouse Employment Preference (MSP) required.



  • Resume (in English)


Faxing Applications or Supporting Documents


You are encouraged to apply online. Applying online will allow you to review and track the status of your application.


NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.


If you completed the occupational questionnaire online and are unable to upload supporting document(s):


1. To fax your documents, you must use the following cover page and provide the required information. The Vacancy ID is 1021104.


2. Fax your documents to 1-478-757-3144.


If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Thursday, January 09, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.


To complete the occupational questionnaire and submit via fax:


1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.


2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items


3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


HR Office NAF Division
Phone: (787)707-3943
Agency Information:
Child Youth and School Services
Bldg 390
Ft Buchanan, PR


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review is complete you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted. Instructions for completing the OPM 1203-FX: If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission. 


Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance