1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:School Clerk (OA)

Department:Department of Defense

Agency:Department of Defense Education Activity

Job Announcement Number:14-BA-1006219

SALARY RANGE:

$24,763.00 to $32,188.00 / Per Year

OPEN PERIOD:

Thursday, January 02, 2014 to Thursday, July 31, 2014

SERIES & GRADE:

GS-0303-04

POSITION INFORMATION:

Multiple Schedules - Multiple Appointment Types

PROMOTION POTENTIAL:

04

DUTY LOCATIONS:

Few vacancies in the following location(s):
Ansbach, GermanyView Map
Bamberg, GermanyView Map
Garmisch, GermanyView Map
Grafenwohr, GermanyView Map
Hohenfels, GermanyView Map
More Locations  (4)

WHO MAY APPLY:

Status Candidates

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Department of Defense Dependents Schools-Europe!

Positions are located in: Ansbach, Germany; *Bamberg, Germany; Garmisch, Germany; Grafenwoehr, Germany; Hohenfels, Germany; Illesheim, Germany; *Schweinfurt, Germany; Vilseck, Germany; and Stuttgart, Germany. Maps showing these geographical locations can be found at: http://www.dodea.edu/Europe/schools/index.cfm.

Note: Due to the military drawdown in Europe and the projected school closures, vacant positions at Bamberg and Schweinfurt Schools will be filled on a temporary basis with an NTE date of 30 June 2014.

Who May Apply:  Individuals in the local commuting area who are current career/career-conditional Federal employees in the competitive service; reinstatement eligibles; individuals on an interchange agreement; U.S. citizen family members as defined by the DODI 1400.25, Vol. 1232; military spouse eligibles; Interagency Career Transition Assistance Plan (ICTAP) eligibles; and/or 30% disabled veterans may apply.  All Veteran Employment Opportunity Act (VEOA) and Veteran Recruitment Appoinment (VRA) eligibles may apply as well.

 

*Schweinfurt and Bamberg Schools: Individuals in the local commuting area who are current career/career-conditional Federal employees in the competitive service; reinstatement eligibles; U.S. citizen family members as defined by the DODI 1400.25, Vol. 1232, military spouse eligibles; Interagency Career Transition Assistance Plan (ICTAP) eligibles; 30% disabled veterans; and/or Veterans Recruitment Appointment (VRA) eligibles may apply as well. Candidates placed at Bamberg or Schweinfurt schools will be hired on a temporary Not-To-Exceed 30-JUNE-2014 basis due to projected school closure.

 

This announcement may be used for the purpose of filling multiple positions throughout the school year.  There is no guarantee if or when a specific position may become available.

 

 

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • You must be a U.S. Citizen to apply for this position
  • See Other Information for details on ordinarily residents and dual citizens
  • You will be subject to a background/suitability investigation/determination
  • Male applicants must meet Selective Service requirements

DUTIES:

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In this position, you will perform a variety of routine and simple office clerical tasks associated with a particular administrative function, including tasks requiring use of automation equipment and software. Duties include establishing and maintaining administrative and subject matter files, monitoring suspenses, gathering documents to support projects in the functional area, typing various narrative and statistical documents in draft and final form. May receive school visitors, determine the nature of their business, and provide advice or refer them to the appropriate staff member. Assigns school lockers, coordinates locker/homeroom designations, and approves changes. Works with parents to locate lost books. Secures payment for books which cannot be located and forwards payment to the finance office.


QUALIFICATIONS REQUIRED:

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Click on link below to view qualification standard. http://www.opm.gov/qualifications/Standards/IORs/gs0300/0303.htm

In order to qualify for this position, you will need one year of general experience. General experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. General experience may include work in the following fields: child care, office, customer service, volunteer organizations, restaurants, retail, and other like businesses.

OR EDUCATION SUBSTITUTION of two years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.


Are You Qualifying Based on Education? A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted.  To receive the maximum allowable credit you must include all transcripts for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

CONDITIONS OF EMPLOYMENT:

All candidates must be U.S. Citizens and reside within the local commuting area where the position is located.  Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

All requirements must be met at time of certification.  You are advised to submit your documents promptly as part of your application package.

A qualified typist is required for this position (40wpm).

Applicants may be required to complete a 1-year probationary or trial period.

Work schedules may be part-time, full-time or school year seasonal. Some positions are part-time with seasonal work schedules. School year seasonal work schedules include periods in a non-pay/non-duty status during the holiday, spring and summer recess periods.

You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries).  Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet/maintain these requirements may be grounds for termination.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position.  If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position.  External applicants will be placed in one of three categories:  Best Qualified, Highly Qualified, or Qualified.  Within these categories, military spouse preference and family member applicants with Veterans Preference will receive selection priority over military spouse preference and a family member applicants who are non-veterans.  Internal applicants will be referred in alphabetical order.

You will be rated in the following areas:

Please indicate in your resume the duties of your previous positions which demonstrate your experiences with the following: clerical procedures, using a variety of office equipment, including office automation equipment and software, e.g. prioritizing tasks, maintaining suspenses, maintaining automated and non-automated files and records, preparing routine correspondence such as form letters, etc.


BENEFITS:

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Working for the Deparment of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  To find out more about the major benefits offered to most Federal employees, click here

http://www.dodea.edu/Offices/HR/employees/benefits/index.cfm .

  
For positions with temporary appointments lasting less than one year, benefits may not be authorized.

OTHER INFORMATION:

Living Quarters Allowance (LQA) and payment of relocation expenses are not authorized.

Citizenship/Ordinarily Resident Status:  Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA).  An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration.  Ordinarily Resident restrictions apply and vary depending on the host nation.

Dual Citizens: Applicants who hold dual American/German citizenship will not be appointed to positions in Germany. Citizenship eligibility will be verified prior to appointment.

Locality Pay: Locality pay does not apply in the overseas area.  Locality rates of pay in CONUS will not be used for pay setting when transferring to an overseas/foreign area.

Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23.  Family members are defined according to the DODI 1400.25, Vol.1232 as: For a military member whose duty station is in a foreign area, the member's spouse or unmarried dependent child.  For a civilian US employee as defined by section 2105 of Title 5, United States Code, the employee's spouse, domestic partner, or unmarried dependent child, or unmarried child of the employee's spouse or domestic partner. 

A family member must physically reside with his or her sponsor to receive family member preference.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see the OPM ICTAP website.   To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.



HOW TO APPLY:

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Follow the steps below to apply online: Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on  Thursday, July 31, 2014.  Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1: Click the Apply Online button to create an account or log in to your existing USAJOBS account.  It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions.  If your responses are not adequately substantiated by your resume, the HRO will amend your rating to more accurately reflect the level of competency that is indicated by the content of your resume.

NOTE:  Your application/resume for Federal employment must include the following information in order to be considered for the position:

  --  Your highest Federal civilian grade held, job series, and dates of employment, if you are a current or former Federal employee.

  --  Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. Also include a description of your duties and accomplishments, your employer's name and address, supervisor's name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.

  --  Highest level of education completed.

  --  Job-related training courses (title and year).

  --  Job-related skills.

  --  Job-related certificates and licenses (current only).

  --  Job-related honors, awards, and special accomplishments (give dates-but do not send documents).

Step 2: Follow the prompts to complete the assessment questionnaire.

Step 3: Submit supporting documents.  Submit the required documents specified in the "Required Documents" Section of this vacancy.  Please ensure you click the Submit My Answers button at the end of the process.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 1006219. Fax your documents to 1-478-757-3144.

Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/ .

If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnairehttp://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.



REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. Eastern Time on Thursday, July 31, 2014  You are not required to submit a document if it does not apply to you.  
 
-- Questionnaire
-- Resume
-- All applicants must submit the Overseas Pre-Employment Data Form with their application.
The form is located at
http://www.eu.dodea.edu/hr/docs/open/oc_preEmploymentDataForm.pdf
-- Transcripts, if applicable
-- Eligibility documentation

Eligibility documentation may contain: 

  • Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.
  • Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:
    a.  Military Spouse Employment Request Form (Form available online at: http://www.eu.dodea.edu/hr/docs/open/oc_militarySpousePref.pdf
    b.  A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel; or a Command Sponsorship letter, if you are not on the sponsor's orders
  • Applicants claiming 5-point veteran’s preference must submit a copy of DD-214 (copy member 4), Certificate of Release or Discharge from Active Duty. Applicants claiming 10-point veteran’s http://www.opm.gov/forms/pdf_fill/SF15.pdf Application for 10-Point Preference, as well as the required documentation indicated on the SF-15.  Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.
     
    Note: Applicants may not be considered or rated if all of the forms indicated above are not included in the application packet. 

AGENCY CONTACT INFO:

Bavaria Applicants
Phone: 496113807463
Email: BAVARIA.APPLICANTS@EU.DODEA.EDU
Agency Information:
Bavaria District
ATTN Personnel Division
Unit 29649 Box 7100
APO, AE
09002-7100

WHAT TO EXPECT NEXT:

Once your complete application is received and as vacancies occur, evaluations of applications will be conducted.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

Additional Duty Location Info

Few vacancies in the following locations:
Ansbach, GermanyView Map
Bamberg, GermanyView Map
Garmisch, GermanyView Map
Grafenwohr, GermanyView Map
Hohenfels, GermanyView Map
Illesheim, GermanyView Map
Schweinfurt, GermanyView Map
Stuttgart, GermanyView Map
Vilseck, GermanyView Map

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Job Announcement Number:

14-BA-1006219

Control Number:

358240200