This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist (Contract Specialist)

Department:Department Of Justice

Agency:Justice, Bureau of Prisons/Federal Prison System

Job Announcement Number:GUA-2014-0007

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$43,964.00 to $63,259.00 / Per Year

OPEN PERIOD:

Tuesday, December 24, 2013 to Thursday, January 02, 2014

SERIES & GRADE:

GL-1102-07/09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy - Guaynabo, PR View Map

WHO MAY APPLY:

THIS IS A DELEGATED EXAMINING ANNOUNCEMENT OPEN TO ALL U.S. CITIZENS.


DUTY LOCATION:  MDC Guaynabo, PR

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

Why is it Great to Work for the Federal Bureau of Prisons?

Do your career justice and consider a career with the Federal Bureau of Prisons (BOP). In addition to being regarded as a family and career-oriented agency, the BOP offers a broad range of exciting career opportunities in a work environment that promotes integrity, diversity, and professional development. With over 38,000 highly motivated individuals, the Federal Bureau of Prisons is one of the most unique agencies in the United States Department of Justice where each employee's day-to-day performance makes a difference.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.  If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting the maximum age of 37.  Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility.

TRAVEL REQUIRED

  • Occasional Travel
  • Travel may be required for training

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U.S. Citizenship is Required
  • See Special Conditions of Employment Section.
  • Selective Service Requirement: Click Here

DUTIES:

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Incumbent functions as a contract specialist with responsibility for legally authorizing the obligation of institution financial resources for all contracts in accordance with the Federal procurement regulations and applicable Executive Orders. Incumbent is charged with the responsibility of performing all aspects of procurement transactions up to and including awards.
 
Primary responsibility involves the administration and execution of personal service contracts, non-personal service contracts, formally advertised and negotiated procurement involving a wide range of materials, services and equipment. Construction and renovation contracts require complex specifications, which create a limited source of supply and close price bidding. Specifications may include physical, chemical, electrical or other properties requiring specified methods of testing and special performance requirements. Meets with contractor’s representatives to negotiate formal contracts. Under general supervision, the incumbent prepares, evaluates, and administers complex procurement actions such as the following: firm fixed price with redetermination or escalation provisions, cost sharing, fixed price incentive, etc.
 
Along with all other correctional institution employees, incumbent is charged with the responsibility for maintaining security of the institution. The staffs correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.


QUALIFICATIONS REQUIRED:

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To be considered for the position, you must meet the following:
 
BASIC REQUIREMENTS:
 
A. A 4-year course of study leading to a bachelor's degree with a major in any field.
 
OR
 
B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
 
NOTE: ALL applicants MUST submit legible transcripts as verification of educational requirement. The education MUST be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education. Transcripts MUST be received by the Consolidated Staffing Unit by the closing date of the vacancy announcement. Superior Academic Achievement (S.A.A.) applicants MUST provide a transcript in order to be considered under S.A.A.
 
For information regarding foreign education requirements, please see the Recognition of Foreign Qualifications at the U.S. Department of Education website: Recognition of Foreign Qualifications
 
AND
 
In addition to the basic requirements, you must have one of the following:

Education
 
GL-07: One (1) full academic year of graduate education or law school or superior academic achievement.
 
GL-09 Two (2) full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D.  
 
Graduate Education: To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
 
Acceptability of Higher Education: Education such as foreign education, home study and correspondence courses, academic credit for work experience, military education, continuing education units, life experience, etc, is acceptable to the extent that it is determined to be equivalent to conventional higher education program of U.S. institutions. Such education must be accepted for college level credit by an accredited U.S. college or university.
 
Exception to Mandatory Education Requirement: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to have met the basic requirements for other GS-1102 positions up to and including those classified at the GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.
 
NOTE: Current federal employees not employed by the Bureau of Prison and former Bureau of Prison Employees MUST submit documentation (i.e., SF-50(s) covering the period from January 1, 2000) for verification of the above referenced exception criteria to receive consideration. Failure to provide these documents will result in non-consideration for this vacancy.  
 
OR
 
Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.
Some examples of qualifying experience are:

GL-07:

  • Experience procuring supplies or services primarily through formal advertising, or through limited use of negotiation techniques.
  • Experience reviewing requisitions to determine proper specifications or purchase descriptions are included in solicitation documents.
  • Experience evaluating bids or proposals for compliance with specifications or purchase descriptions and applicable clauses
  • .
  • Experience meeting with commercial representatives to discuss procurement needs, quality of items or services, current market prices, or delivery schedules.
  • Experience in coordinating contracting activities, obtaining wage information, requesting audit reports or pre-award surveys, and obtaining clearances.

GL-09:
  • Experience reviewing requisitions and determining appropriate method of procurement, i.e., formal advertising or negotiation. This includes citing the authority in determinations and findings reports.
  • Experience developing procurement plans by reviewing previous history, market conditions, and specifications or technical data packages.
  • Experience in preparing and issuing solicitation documents, selecting appropriate clauses to complete specifications.
  • Experience performing detailed analysis of bids or proposals received including insuring strict compliance with specifications on advertised procurement, and recommending award to lowest bidder providing such compliance.
  • Experience drafting final contract including specifications, packing and shipping requirements, inspection instruction, and all other special and standard clauses.

OR
 
Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.
 
Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.
 
**Your eligibility for consideration will be based on your responses to the questions in the application.**


Interagency Career Transition Assistance Plan (ICTAP). The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1)this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy.  To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide proof of eligibility with your application of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:  Click Here

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.  If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:  1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy.  To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application.  Additional information about CTAP eligibility is at:  Click Here

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures.  Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.  If you are qualified for this job, your resume and supporting documentation will be compared to your responses provided to the online assessment questionnaire.  Your application will then be placed in one of three categories:  Best Qualified, Highly Qualified, or Qualified.  Candidates within the top quality category and who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.


If you are entitled to veterans preference, you should indicate the type of veterans preference you are claiming on your resume. Although veterans preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified.  

In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures.

What Competencies/Knowledge, Skills and Abilities are Required for this Position?

The following Competencies/Knowledge, Skills and Abilities (KSA's) are required: 
GL-07:

  • Ability to communicate orally.
  • Ability to communicate in writing.
  • Knowledge of procurement techniques and contract formulation/administrative procedures.
  • Ability to interpret and apply policy/guidelines.

GL-09:
  • Ability to communicate orally.
  • Ability to communicate in writing.
  • Knowledge of procurement techniques and contract formulation/administrative procedures.
  • Ability to interpret and apply procurement regulations.

To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

The Department of Justice provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the hiring/servicing personnel office.  The decision of granting a reasonable accommodation will be on a case-by-case basis.  Selection will be made without discrimination for any non-merit reason such as race, color, religion, national origin, age, physical disability, marital and/or parental status, membership in an employee organization, sex, or sexual orientation.  The Bureau of Prisons is an equal opportunity employer.

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.  All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.

This position has been identified as test designated.  Incumbents will be subject to urinalysis testing under the BOP Drug Free Workplace Plan.

HOW TO APPLY:

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You must apply through the online application system at www.USAJOBS.gov.  Follow the prompts to register, answer a few questions and submit all required documents.  

NOTE:  Submission of a resume alone is not a complete application.  This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section.  Please carefully review the complete job announcement and the "How to Apply" instructions.  Failure to provide the required information and/or materials will result in your application not being considered for employment.

Claiming Veterans Preference? If yes, you MUST claim preference on-line during the application process and upload documentation to support preference claimed.   Failure to claim Veterans Preference or provide supporting documentation may result in you not receiving appropriate consideration during the assessment process.

Required supporting documentation must be submitted via mail, e-mail or transferred from USAJOBS (uploaded).

All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement.  Supporting documentation for announcements with an application limitation MUST be submitted the same day you apply, as these positions may close earlier than stated in the announcement.  You MUST include the vacancy announcement number on your supporting documentation.

Paper applications:  If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.

Contact for Assistance in Applying On-Line:
DOJ, Federal Bureau of Prisons
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX  75051
E-Mail:  GRA-HRM/ConsolidatedStaffingUnit@bop.gov
Phone:  972-352-4200     

REQUIRED DOCUMENTS:

  • Veterans' Preference Documentation: Certificate of Release or Discharge from Active Duty (DD-214 Member Copy 4); or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.  
  • If you are currently on active duty, a statement from the appropriate Branch Personnel Office containing the following information: Name, Rank, Branch of Service, Active Duty time, Projected Separation Date and type of anticipated discharge must be provided.  
  • In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you MUST submit a completed Standard Form (SF) 15, "Application for 10-Point Veteran Preference", and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.  Documentation to support a disability must reflect the overall evaluation or percentage disability rating.
  • Resume showing relevant experience (cover letter optional).
  • In order to receive credit for experience contained in an uploaded resume, your employment history must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week.  Failure to follow this format may result in disqualification.
  • A college transcript which includes the School Name, Student Name, Degree and Date Awarded (if applicable).  (Note:  If you are selected for this position, official transcript(s) will be required prior to your first day).
  • SF-50 for proof of prior LEO coverage, if applicable.
Failure to provide these documents could possibly result in removal from consideration for this vacancy. 
 
If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc.  Documentation should be identified/saved as VA Letter, DD214, or Transcripts.

We cannot be held responsible for incompatible software, fax transmissions, delays in mail service, applicant application errors, etc.

AGENCY CONTACT INFO:

CSU
Phone: 972-352-4200
Fax: 000-000-0000
Email: GRA-HRM/ConsolidatedStaffingUnit@bop.gov
Agency Information:
JUSTICE, BUREAU OF PRISONS
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX
75051
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the application process has been completed. Normally, Selecting Officials will make a selection within 90-days.  When deemed necessary, the selection process may be extended up to 180-days from the date the certificate(s) of eligibles (BQ/Exception Lists) is generated to make a selection.

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Job Announcement Number:

GUA-2014-0007

Control Number:

358154300