Job Title: Administrative OfficerJob Announcement Number: 130126
Department: Legislative Branch
Agency: Library of Congress
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Friday, December 20, 2013 to
Tuesday, January 07, 2014
SERIES & GRADE:
WHO MAY APPLY:
Current Department employees - CONSIDERATION UNDER THIS VACANCY ANNOUNCEMENT IS LIMITED TO THE PERMANENT AND INDEFINITE STAFF OF THE COPYRIGHT OFFICE, DUE TO BUDGETARY CONSTRAINTS. TEMPORARY NOT-TO-EXCEED (NTE) AND INDEFINITE NOT-TO-EXCEED (NTE) STATUS CANDIDATES ARE INELIGIBLE. (EMPLOYEES MUST MAINTAIN ELIGIBILITY AT THE TIME OF SELECTION).
About the Agency
Copyright is protection provided by the laws of the United States (title 17, U. S. Code) to authors of literary, dramatic, musical, artistic, and other works. The United States Copyright Office, a service unit of the Library of Congress under the direction of the Register of Copyrights, administers Copyright Law, advises Congress and government agencies on legal and policy matters; provides international representation on copyright issues; administers copyright registrations; provides collections materials to the Library through voluntary registration and mandatory deposit programs; records documents relating to copyright chain of title; administers statutory license provisions of the law, including collecting and distributing royalties; maintains the world’s largest database of copyright public records; and, provides information and reference services to the public.
This position is Special Assistant to the Register of Copyrights, and reports directly to the Register of Copyrights and Director of the U.S. Copyright Office. The incumbent, bearing the responsibility for all assigned tasks and projects, is delegated significant responsibility in the area of scheduling, communication and correspondence, and project management, and performs a wide variety of duties which significantly assist the Register in the smooth and timely discharge of the Register's responsibilities.
This position is located in the U.S. Copyright Office, Office of the Register of Copyrights.
The position decription number for this position is 262236.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
The incumbent of this position will work a flextime work schedule.
This is a non-supervisory, non-bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
DUTIES:Back to top
Uses initiative and resourcefulness as well as knowledge of a wide range of the concepts, principles, and practices of administrative theories and practices as they apply to the office of the chief executive of a major governmental agency. Uses skill in applying this knowledge to difficult and complex work assignments. Serves as the principal communications point of contact for the Register. Is the centralized communication liaison for a wide range of individuals within the Copyright Office, the Library of Congress, Congressional offices and the copyright community, and serves as a conduit for confidential and sensitive information to and from the Register. Screens communications directed to the Register, and decides how to handle these messages based on established office guidelines, instructions, and guidance from the Register and senior staff within the Register's Office.
Based on knowledge of the Register's views, sensitivity to issues, and management approach, prepares drafts of letters, such as letters of acknowledgment, commendation, and notification when the need for such action is recognized, for the Register's signature. Responds to requests for various types of information from members of the public and high-ranking officials seeking general copyright information and contacts appropriate staff to obtain needed information when appropriate.
Maintains the Register's calendar and schedules. Calls, reschedules, and cancels meetings as directed. Assists the Register in preparing for meetings both inside and outside the office. Arranges tours and special meetings for visitors to the Copyright Office.
Keeps the Register informed of various matters requiring attention or action and provides the background information and documents necessary for the Register's review and action. Ensures the proper management of all files and records and the adequacy of correspondence control procedures. Works towards the establishment of the online management of files and records.
Using program knowledge, initiative, and a sense of priorities to interpret and follow broadly-stated instructions, coordinates, tracks, and assists in the management of the Register's daily personal workload. Identifies administrative needs or unusual problems involving administrative or program issues, devises and recommends solutions, and implements solutions after approval.
Serves as Travel Coordinator for the Register. Following established protocols and procedures, makes travel reservations and arrangements and coordinates these plans with the Copyright Office's Travel Coordinator and the Library's travel office.
Coordinates and manages assigned projects and project team activities, determines milestones and targets for success of the project, maintains a continuous review of the project's status and accomplishments.
Organizes and facilitates the project planning process, sets goals and objectives, manages resources, designs workflows and procedures, and prioritizes and plans work activities in support of project goals, including the timely accomplishment of deadlines and milestones.
QUALIFICATIONS REQUIRED:Back to top
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Knowledge of administrative management and support.**
Knowledge of office management and administrative processes.
Ability to communicate in writing.
Ability to communicate other than in writing.
No additional requirements to those listed above.
HOW YOU WILL BE EVALUATED:
The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
To preview questions please click here.
BENEFITS:Back to top
While it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.
The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.
Applicants must submit a complete application package that is received by the closing date of this announcement.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis.
The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.
Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.
Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.
HOW TO APPLY:Back to top
Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.
Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
(3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet.
Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact email@example.com , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.
WHAT TO EXPECT NEXT:
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when the vacancy has been filled.