This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:SECRETARY (OFFICE AUTOMATION)

Department:Department of the Air Force

Agency:U.S. Air Force - Agency Wide

Job Announcement Number:6O-AFPC-1013400-022978-MG

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $40,706.00 / Per Year

OPEN PERIOD:

Friday, December 13, 2013 to Thursday, December 19, 2013

SERIES & GRADE:

GS-0318-05

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

05

DUTY LOCATIONS:

Many vacancies in the following location:
Grand Forks AFB, ND View Map

WHO MAY APPLY:

Permanent Air Force employees and Military Spouse Preference Eligible Registrants

SECURITY CLEARANCE:

Q - Nonsensitive

SUPERVISORY STATUS:

No

JOB SUMMARY:

The mission of the United States Air Force is to fly, fight and win…in air, space and cyberspace.

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.


WHO MAY APPLY:  Click here for more information.  You MUST have one or more identified eligibilities in order to be considered.  **Air Force is not responsible for erroneous eligibilities you list or fail to list**

 

Air Force Employee (Current Permanent Competitive Service Career/Career-Conditional Employee and Current Permanent AF DCIPS Employees with Reinstatement Rights to the Competitive Service); and Military Spouse of an Active Duty Military Member Registered in the DoD Priority Placement Program

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • Travel and relocation expenses will not be paid

DUTIES:

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This position is to serve as the principal office assistant performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work.  The position is located in an organization that is of limited complexity.  Although the organization may include several subordinate units which are similar in subject matter, the supervisor directs the staff primarily through face-to-face meetings and internal procedural and administrative controls are simple and informal.  There are few complicated problems of coordination that require a system of formal reporting procedures and controls.

 

· Prepares a wide variety of recurring and some nonrecurring correspondences, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.

· Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. 

· Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. 

· Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. 

· Performs other clerical and administrative work in support of the office/organization.  Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.


QUALIFICATIONS REQUIRED:

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In order to qualify, you must meet the education and/or experience requirements described below.  Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

 

SPECIALIZED EXPERIENCEOne (1) year specialized experience equivalent to at least the GS-04 grade level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

 AND/OR

Education:  Four years above high school

 

OR

Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable.

 

OR

 

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:

 

http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

 

 

Federal Time-In-Grade (TIG) Requirement for General Schedule (GS) Positions: Applicants must have served at least 52 weeks at the GS-04 or higher grade (or equivalent in an alternate pay system) within the Federal Civil Service to be considered for referral.  TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):  Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 

1. Knowledge of extensive rules, procedures, operations, applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, and making and preparing travel arrangements and locating and assembling information for various reports.

2.  Knowledge of office functions to screen telephone calls and visitors, maintain supervisor’s calendar, and prepare and review correspondence, and perform other administrative work of the organization.

3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.  Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.  

4.  Skill in typing; a qualified typist is required.  Ability to locate, assemble, and compose information for routing reports, inquiries, and nontechnical correspondence.

5. Ability to communicate effectively, both orally and in writing.  Ability to plan, organize work, and meet deadlines.

 

 

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.  You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.


ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts to support your educational claims.  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. 

 

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.  It is your responsibility to provide such evidence when applying.

ADDITIONAL CONDITIONS OF EMPLOYMENT:

None

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position.  Please follow all instructions carefully.  Errors or omissions may affect your rating or consideration for employment.

 

Your responses to the questionnaire may be compared to the documents you submit.  The documents you submit must support your responses to the online questionnaire.  If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

 

Applicants who disqualify themselves will not be evaluated further.


BENEFITS:

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The Department of Defense offers an excellent benefits program.  In addition to your take-home pay, click here for an overview of benefits currently offered to Federal employees.

 

Direct Deposit: All federal employees are required to have direct deposit.



OTHER INFORMATION:

90-Day Register: This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which must include:

 

1. Your Resume (your latest resume will be used to determine your qualifications)

          • If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed.  The latest timestamp will be used to determine which version of your resume is "most recent".  It is your responsibility to check the status and timestamp of all documents you submit as part of your application.

 

          • If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.

 

          • For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present).  If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.

 

2. A complete Occupational Questionnaire

 

3. Additional Required Documents (see Required Documents section below).  Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number.

 

The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, December 19, 2013

 

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

To fax supporting documents you are unable to upload, click here for the required cover page.  This Vacancy ID is 1013400.  Fax your documents to 1-478-757-3144.  All support documents should be uploaded to your USAJOBS account and included with your application package.  Faxing documents should used as a last resort; do  not fax duplicate documents.  

 

If you cannot apply online:

 

1. Click the following link to view and print the questionnaire View Occupational Questionnaire 

 

2. OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire.  Please note: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire in Section 25 of the OPM Form 1203-FX, which continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately. Click here for the OPM Form 1203-FX

3. Fax all required documents to 1-478-757-3144. Your OPM Form 1203-FX will be the cover page for your fax transmission.

 

PLEASE NOTE: It is the applicant’s responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.  You may verify your documents have been processed with your application package successfully by clicking here.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents take 2-3 business days to process.

 

Human Resources WILL NOT modify or change any answers submitted by an applicant.



REQUIRED DOCUMENTS:

The following documents are required and must be provided by the closing date of the announcement.

 

· Online Application (Questionnaire)

· Resume - If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., hours per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.

 

If selected, you will be required to submit the following documents to substantiate your eligibility and/or qualifications.  A list of required documents for all eligibilities may be located here: 

 

· Eligibility Documentation, SF50, DD214, Proof of Disability, Certification of Job Readiness, etc.

· Transcripts, if qualifying based on education or positive education series

AGENCY CONTACT INFO:

AFPC RSC
Phone: (800)525-0102
TDD: 800-382-0893
Email: CALL_ONLY_DO_NOT_EMAIL_@1800.525.0102.ORG
Agency Information:
Air Force Personnel Center
319 FSS/FSMC
226 Steen Blvd Bldg 101
GRAND FORKS AFB, ND
58205-6338

WHAT TO EXPECT NEXT:

Once your application package is received an acknowledgement email will be sent.

 

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

 

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

 

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.


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Job Announcement Number:

6O-AFPC-1013400-022978-MG

Control Number:

357370000