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This Position Is No Longer Available

Job Title:  Administrative Support Assistant
Department:  Department Of Agriculture
Agency:  Forest Service
Job Announcement Number:  14-0604-13098G-DA

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$31,315.00 to $45,376.00 / Per Year
Friday, December 06, 2013 to Monday, December 16, 2013
Full Time - Permanent
2 vacancies - John Day, OR   View Map
Current permanent Federal employees with competitive status, reinstatement eligibles, persons with disabilities, VEOA/VRA eligibles, certain military spouses, 30% or more disabled veterans, former Peace Corps or VISTA volunteers, CTAP/ICTAP eligibles, Farm Service Agency permanent county employees and those eligible for other Special Hiring Authorities.


A career with the Forest Service will challenge you to manage and care for more than 193 million acres of our nation's most magnificent lands, conduct research through a network of forest and range experiment stations and the Forest Products Laboratory, and provide assistance to State and private forestry agencies.

It's an awesome responsibility - but the rewards are as limitless as the views.

These positions are being concurrently announced under USDA Demonstration Project procedures (open to US Citizens) under announcement number 14-0604000-13098DP-DA . Current or former Federal employees and candidates eligible for special hiring authorities may apply to both announcements, but should be sure to apply to this Merit Promotion Announcement in order to avoid losing consideration since different referral criteria apply to each type of announcement.

These positions are located in Region 6, on the Malheur National Forest, Supervisor's Office (one vacancy) and Blue Mountain Ranger District (one vacancy), in John Day, Oregon. The incumbent performs a variety of administrative and support type duties in such areas of administration as: procurement, property, human resources, budget, travel, reception duties, resource support services, and miscellaneous office and clerical services. 

For additional information about the duties of the position in the Supervisor's Office, please contact Greeg Brownlee at 541-575-3186 or email at

For information about the duties of the position in the Blue Mountain Ranger District, please contact Lisa Galbreath at 541-575-3314 or email at



  • Must be a U.S. Citizen/National to apply.
  • Males born after 12/31/1959 must be registered with the Selective Service.


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The incumbent is the Purchasing Agent for the unit and supports and assists with a full range of purchasing and procurement needs. Receives and distributes supplies and special order items. Reconciles purchases within the appropriate database in a timely manner. Procurement and purchasing files are maintained in accordance with Federal regulations and agency directives.

Processes IAS (Integrated Acquisition System) requisitions making sure that funds availability, work plans are correct and that the procurement documentation is signed and attached. May use database or spreadsheet software to enter, revise, sort, or calculate, and retrieve data for standard reports. Ensures that the accountable property is accounted for and utilized in the office.

Maintains inventory of the organizations accountable property, updating with proper Property Specialists as necessary. Signs for and maintains appropriate accountable records for property. Receives calls and visitors, and based on knowledge of programs and operations, personally handles calls of a routine nature and refers others to appropriate personnel.


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You must possess the Basic Requirements identified below to be considered eligible for this position.  Transcripts must be provided for qualifications based on education.  Your application or resume must clearly show that you possess the appropriate experience requirement.

GS-5: One year of specialized experience equivalent to at least GS-4 grade level; bachelor's degree or 4 years of successfully completed education above high school; and/or combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and experience.  The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

Examples of speciaized experience are: Performing general clerical support such as greeting visitors, maintaining files, and typing letters; assisting in the analysis of incoming routine and controlled correspondence, including mail, cables, faxes, and documents; reviewing sections of agency or organizational directives and procedures to perform routine tasks such as correspondence work, filing and processing mail.

GS-6: One year of specialized experience equivalent to at least the GS-5 grade level; six months (9 semester hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example Business Administration); and/or combinations of graduate level educaon that is directly related to the position and specialized experience.  The education must have been obtained in an accredited college or university.

Examples of specialized experience are: Establishing and maintaining official program files from initial receipt of materials to closeout and disposition of the files; completing support work in the area of human resources or correspondence control; assisting with scheduling and monitoring of procurement transactions for the full range of standard items and services to meet the organization's needs.

To receive consideration for this position, you must meet all qualification requirements within 30 days of the closing date of the announcement.

TIME-IN-GRADE: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade requirements with 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.  This requirement must be met within 30 days of the closing date of this announcement.



May be subject to satisfactory completion of one year probationary or trial period. 



  • You will be evaluated based on your qualifications for this position as evidenced by the education, experience, and training you described in your application package, as well as the responses to the Occupational Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:
    • Ability to perform advanced clerical tasks
    • Knowledge of clerical policies, procedures and practices.
    • Skill in using automation software
    • Ability to prepare documents and reports
    • Ability to prepare budget and fiscal documents
  • We will review your application, including the online Occupational Questionnaire, to ensure you meet the job requirements and assess your ability to perform this job. Before any certificate can be issued to the selecting official, the resume and supporting documents are reviewed by an HR Specialist to ensure that (a) minimum qualification requirements are met and (b) the resume supports the answers provided to the job-specific questions. Your answers will be verified against information provided in your online resume and application. Be sure that your resume clearly supports your responses to all the questions addressing experience and education relevant to this position.
  • Applicants who meet the basic minimum qualification requirements and are determined to be among the best qualified candidates will be referred to the hiring manager for consideration. Non-Competitive candidates need to meet minimum qualification requirements to be referred.

Note : If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be lowered to more accurately reflect the submitted docmentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.


Clicking the link below will prsent a preview of the application form; i.e. the online questionaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply Online" button to the right.

To view the application form, visit:

To view the application form, visit:


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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at: .


Relocation expenses are authorized.
This is a bargaining unit designated position.
Career Transition Assistance Plan(CTAP) or Interagency Career Transition Assistance Plan (ICTAP): If you are claiming CTAP/ICTAP eligibility, provide proof of eligibility. CTAP/ICTAP eligibles must meet the agency's definition for a quality candidate to be considered. Information about CTAP/ICTAP eligibility is on OPM's Career Transition Resources website at .
BACKGROUND INVESTIGATION AND FINGERPRINT CHECK:  Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.

We may select from this announcement or any other source to fill one or more vacancies.  

If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.


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Please read the entire announcement and all the instructions before you begin.
The following instructions outline our application process.

  • You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. 
  • We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office during business hours well before the closing date for an alternate method. All hardship application packages with supporting documents must be submitted no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing.
  • This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

Step 1: Create a USAJOBS account (if you do not already have one) at It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.

Step 2: Create a Resume with USAJOBS or upload a Resume into your USAJOBS account. You may want to customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. In addition, your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).

Step 3: Click "Apply Online" and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required.

You can update your application or documents anytime while the announcement is open. Simply log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application” to continue.


You MUST submit a complete Application Package, prior to 11:59, ET, on the closing date of this announcement. The following documents must be submitted for your package to be considered complete. It is your responsibility to ensure all required documents are received within the required time. Failure to submit required, legible documents may result in loss of consideration.

• Resume that includes the following info: 1) job info for which applying; 2) personal info; 3) education; 4) work experience including the work schedule & hours/wk as well as dates of employment; & title, series & grade if applicable; 5) supervisors phone number & email address for each work period listed & whether we may contact for reference checks
• College Transcripts if education is required for meeting basic qualifications &/or you are substituting it for specialized experience. An unofficial copy is sufficient with the application. If selected, an official college transcript will be required prior to entering duty. Transcripts are not required if applying to the same series & specialty currently/previously serving

Other required documents include:
• Current/Former Career/Career-Conditional:
MUST submit copy of most recent non-award Notification of Personnel Action (SF-50 or equivalent) showing that you are/were in the competitive service, as well as the highest grade (or promotion potential) held, on a permanent basis, your federal status, position title, series & grade. Optional: attach the most recently completed annual performance appraisal (dated within 18 months) which identifies the official rating of record, signed by the supervisor. Do not submit a performance plan
MUST submit Veterans' Preference documentation, for consideration: DD-214 (Member 4 Copy) if claiming Veterans’ Preference. Current Active Duty members MUST submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days.
• Interchange Agreement with Other Merit Systems:
MUST submit documentation of eligibility as listed in each individual interchange agreement.
• VRA or 30% Disabled Veteran:
MUST submit copy of DD214, VA letter. If you currently on active duty; a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days.
• Peace Corps Volunteers/Personnel:
MUST submit documentation of no less than 36 months of continuous service without a break in service of 3 days or more and separated within the last 3 years.
• Schedule A, Persons with Disabilities Appointment: MUST submit a copy of Sch A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
• Non-Competitive Reassignment/Transfer/Reinstatement:
MUST submit a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) in the competitive service with the same or higher promotion potential as this position.
• Miscellaneous Authorities Not Regulated by the Office of Personnel Management: (Postal Career Service Employees, Postal Service Commission Employees, GAO, US Courts, etc.),
MUST submit a copy of current Notification of Personnel Action (or equivalent) that reflects your eligibility.
• Certain Family Members under E.O. 12721:
MUST submit a copy of most recent non-award SF-50.
• Certain Military Spouses under E.O. 13473:
MUST submit a copy of Permanent Change of Station (PCS) orders, issued within the last 2 years, OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
• Foreign Service:
MUST submit a copy of most recent Foreign Service Notification of Personnel Action, showing that you were/are serving under an unlimited, career-type appointment AND have completed at least 1 year of continuous service without a break of a workday under one or more non-temporary Foreign Service appointments.
• CTAP/ICTAP Required Documentation Reduction-In-Force: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from.

NOTE: If a document is resubmitted, it supersedes previous submission. Please verify that documents uploaded from USAJOBs transfer into the Agency's staffing system. Uploaded resumes must be less than 3MB and in one of the following formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).


HRM Contact Center
Phone: 877-372-7248, option 2
Fax: 866-338-4063
TDD: 800-877-8339
Agency Information:
USDA Forest Service
Do not mail applications, see instructions on How to Apply tab.
Albuquerque, New Mexico,
United States
Fax: 866-338-4063


If you set up your USAJOBS account to send automatic email notifications, you will receive an acknowledgement email that the submission of your online Occupational Questionnaire and resume was successful, if you were referred to the selecting official for consideration, and if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted. Normally, a final job offer to the selected candidate is made within 30-60 days after the issuance of the certificate

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